University Acts

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HEBDOMADAL COUNCIL

1 Decree

Council has made the following decree, to come into effect on 11 February.

Decree (1): Composition and terms of reference of main new Council committees

Explanatory note

In consequence of the approval by Congregation on 29 June 1999 of the statute setting up the University's new governance structures from Michaelmas Term 2000, Council has made the following decree determining the composition and terms of reference of the four main new Council committees, as required by the new Tit. IV, Sect. III, cl. 2 (Supplement (1) to Gazette No. 4513, 2 June 1999, p. 1327). This is generally as set out in sections 3.3--3.6 of the annexe to the Second Report of the Joint Working Party on Governance (Supplement (1) to Gazette No. 4506, 24 March 1999, p. 973), which were endorsed by a very substantial majority after the debate in Congregation on 11 May.

Three changes are now proposed. The first is that both the Pro-Vice-Chancellor (Academic Services) and the Pro-Vice-Chancellor (Planning and Resource Allocation) should be ex officio members of the Planning and Resource Allocation Committee. It seems self-evidently desirable for the holder of the new Pro-Vice-Chancellorship with special responsibility for planning and resource allocation to be a member (and vice-chairman) of the committee; Council also considers that the holder of the new Pro-Vice-Chancellorship with special responsibility for academic services, who will oversee a major area and a substantial budget, should always be a member in the same way as the heads of division are.

Secondly, the intention that there should be two junior member representatives (one of undergraduates and one of graduate students), elected by OUSU, on the Educational Policy and Standards Committee was clearly stated in para. 36 of the second report. Unfortunately, however, reference to this was inadvertently omitted from the annexe to the second report, which was what was formally endorsed by Congregation on 11 May. The decree rectifies this omission.

Thirdly, the Conference of Colleges is currently considering proposals to create an Academic Subcommittee and a Finance and General Purposes Committee. In anticipation of the Conference's final approval of these proposals, the decree specifies the chairman of the former as the Conference's representative on the Educational Policy and Standards Committee and the Personnel Committee, and the latter as its representative on the Planning and Resource Allocation Committee, in place of the Chairmen of the Senior Tutors' Committee and of the Estates Bursars' Committee respectively as originally proposed by the joint working party.

The following decree provides accordingly. It also provides for the abolition of certain existing committees whose functions will be taken over by the new bodies.

As the decree departs in the above respects from the detailed composition of these four new committees which was formally endorsed by Congregation last Trinity Term, Council wishes specifically to draw the attention of members of Congregation to the procedure whereby it is open to twelve or more members to submit to the Registrar in writing by noon on Monday, 7 February, a general resolution calling upon Council to amend this decree. Further details of the procedure may be found in the Guide to Procedures in Congregation cited in the note at the end of `University Agenda' below.

Further changes in the existing decrees governing the committees of Council and the joint committees of Council and the General Board are currently under consideration and will be made in due course.

Text of Decree (1)

1 In Ch. II, Sect. I, concerning committees of Council (Statutes, 1997, p. 213), insert new §§ 1--4 as follows and renumber existing §§ 1--10 (pp. 213--20) as §§ 5--14:

`§ 1. Educational Policy and Standards Committee

1. The Educational Policy and Standards Committee shall consist of:

(1) the Vice-Chancellor;

(2) the Pro-Vice-Chancellor (Academic), who shall normally chair the committee;

(3)--(5) the Proctors and the Assessor;

(6) the Chairman of the Academic Subcommittee of the Conference of Colleges;

(7) the Chairman of the Committee of Tutors for Graduates;

(8)--(11) four persons elected by Council from among the members of Council specified in Tit. IV, Sect. II, cl. 1 (12)--(14), (17)-- (20), and (21)--(23);

(12) a member of the Joint Undergraduate Admissions Committee elected by that committee;

(13), (14) two Junior Members elected by the Council of the Oxford University Student Union, of whom one shall be a representative of undergraduates and one a representative of graduate students.

The members under (8)--(12) shall serve for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the member being replaced. The members under (13) and (14) shall serve for one year and shall be re-eligible.

2. The participation by Junior Members in the business of the committee shall be subject to the same conditions, mutatis mutandis, as are prescribed for the junior member representatives at meetings of Council under the provisions of Sect. III, cll. 4, 5, and 7--9 of this chapter.

3. The committee shall be responsible under Council for the following matters, in liaison with colleges as appropriate and necessary:

(a) the definition and keeping under review in the context of the University's Mission Statement of the educational philosophy, policy, and standards of the collegiate University in respect of

(i) access and admissions,

(ii) curriculum design and course structure,

(iii) teaching, learning, and assessment (including all aspects of the practical arrangements for examination, in consultation with the Proctors),

(iv) academic and pastoral support and guidance,

(v) provision and use of learning resources,

bearing in mind in particular

(vi) the arrangements for the pursuit of graduate studies,

(vii) the arrangements for part-time study;

(b) the establishment and keeping under review of structures and mechanisms for assuring the implementation of these policies, the maintenance of standards, and the enhancement of good practice;

(c) the administration of a programme for the regular review of divisions and their sub-units by reference to criteria which explicitly seek comparisons by international standards of excellence in matters referred to in (a) above;

(d) the oversight and co-ordination of activities associated with external agencies involved in quality assurance;

(e) in the light of all the above and on the basis of divisional five- and ten-year plans, the consideration of the overall balance of activity and provision of resources between graduate studies, undergraduate studies, and continuing education respectively, and the making of recommendations to Council through its Planning and Resource Allocation Committee.

4. The committee shall make reports and recommendations to Council as appropriate.

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§ 2. General Purposes Committee

1. The General Purposes Committee shall consist of:

(1) the Vice-Chancellor;

(2)--(4) the Proctors and the Assessor;

(5) the Chairman of the Conference of Colleges;

(6)--(10) the heads of each of the five divisions;

(11)--(13) three persons elected by Council from among the members of Council specified in Tit. IV, Sect. II, cl. 1 (12)--(14), (17)--(20), and (21)--(23).

Elected members shall serve for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the member being replaced. In electing the members at (11)--(13) above, Council shall always ensure that there is within the total membership of the committee as appropriate a balance between the sciences divisions, the humanities and social sciences divisions, and the non-divisional constituency as is reasonably practicable.

2. The committee shall keep under review the following matters and shall advise Council, and make recommendations to it, as appropriate:

(a) the long-term strategic development of the University, in terms both of its national and of its international roles;

(b) relations with local, regional, and national government;

(c) relations with other external bodies;

(d) policy in respect of issues or activities which are university-wide and transcend the remit of the other main committees of Council or other specialist committees (making proposals as appropriate and necessary to the Planning and Resource Allocation Committee as part of the latter's annual planning exercise);

(e) advice and recommendations on ad hoc matters as they arise;

(f) monitoring the University's new governance arrangements;

(g) recommendations on appointments by Council to other committees.

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§ 3. Personnel Committee

1. The Personnel Committee shall consist of:

(1), (2) two members of Council elected by Council, of whom one shall be appointed by Council to chair the committee;

(3)--(5) the Proctors and the Assessor;

(6) the Chairman of the Academic Subcommittee of the Conference of Colleges;

(7)--(11) the heads of each of the five divisions;

(12)--(16) one person elected by each of the five Divisional Boards.

The committee may co-opt up to seven additional members, provided that the committee shall always ensure by the use of its power of co-optation that the range of interests and concerns in the faculties, departments, and academic services of the University, and in the colleges of the University, is as fully reflected within the total membership of the committee as is reasonably practicable.

Elected and co-opted members shall serve for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the person being replaced.

2. The committee shall be responsible, under Council, in the light of employment legislation and other relevant requirements, and in liaison with the colleges of the University as appropriate, for the development and review of comprehensive policies on the employment of all university staff, including policies on recruitment and selection, staff development and training, equality of opportunity, and salaries and other conditions of service.

3. The committee shall

(a) oversee any centrally organised exercises relating to personnel matters, such as the conferment of the title of professor or reader and the making of distinction awards for professors;

(b) be responsible for, and make recommendations to Council on, the policy in respect of joint appointments between the University and the colleges, exercising this responsibility through a subcommittee on which there shall be balanced college and university representation;

(c) monitor the implementation and effectiveness of the University's policies;

(d) oversee the relations between the University and its employees through recognised employee representatives.

4. The committee shall make recommendations to Council as appropriate.

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§ 4. Planning and Resource Allocation Committee

1. The Planning and Resource Allocation Committee shall consist of:

(1) the Vice-Chancellor;

(2) the Pro-Vice-Chancellor (Planning and Resource Allocation), who shall be vice-chairman of the committee;

(3) the Pro-Vice-Chancellor (Academic Services);

(4)--(6) the Proctors and the Assessor;

(7) the Chairman of the Finance and General Purposes Committee of the Conference of Colleges;

(8)--(12) the heads of each of the five divisions;

(13)--(17) five persons elected by Council from among the members of Council specified in Tit. IV, Sect. II, cl. 1 (12)--(14), (17)-- (20), and (21)--(23);

(18) a person elected by Council from among the members of Council specified in Tit. IV, Sect. II, cl. 1 (7), (8).

In electing the members at (13)--(17) above, Council shall always ensure that there is within the total membership of the committee as appropriate a balance between the sciences divisions, the humanities and social sciences divisions, and the non-divisional constituency as is reasonably practicable.

Subject to the approval of Council on each occasion, the committee may co-opt one additional member, provided that the committee shall always ensure by the use of its power of co-optation that the range of interests in the collegiate University is as fully reflected within the total membership of the committee as is reasonably practicable.

Elected and co-opted members shall serve for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the member being replaced.

2. The committee shall be responsible, under Council, for the following matters, making recommendations to Council as appropriate;

(a) the preparation and annual updating of a five-year rolling plan for all aspects of the academic, academic services, and other activities of the University (in the light of plans prepared by the Divisional Boards, the academic services sector, and any other spending sectors);

(b) the consideration of the financial resources available to the University, and the making of recommendations to Council on an annual budget in the light of the overall plan, the annual operating statements from the academic divisions, and other relevant information;

(c) the development, implementation, refinement, and monitoring of resource allocation procedures to enable annual budgets to be set, and the making of recommendations to Council as appropriate;

(d) the keeping under review of, and the making of recommendations to Council as necessary on, student numbers, the distribution of students between various categories, and levels of student fee;

(e) the monitoring of the work of the academic divisions and academic services sector against their approved plans and budgets;

(f) the oversight of the University's research policy, in the light of the views of the academic divisions, and the consideration of, and the taking of action as necessary on, all aspects of the relationship between HEFCE funding and research funding from other sources;

(g) the oversight of, and the making of recommendations to Council on, the financial arrangements between the University and the colleges arising from the college fee settlement;

( h) the oversight of, and the making of recommendations to Council on, the work of the University Development Programme;

(i) the giving of advice to Council on the needs of the University as established by its plans, and in order that Council can take these views into account when establishing investment policy;

(j) the consideration of, and the giving of advice to Council on, the use of any resources which are not delegated or allocated to the academic divisions, academic services sector, or other bodies (whether trust funds, university reserves, unearmarked benefactions, capital funds, or reserves of any other description);

(k) as appropriate, the consideration of, and the giving of advice to Council on, all aspects of the financial relationships between the University, HEFCE, and other external funding bodies.'

2 Ibid., delete existing §§ 11 and 13, concerning Council's General Purposes and Higher Appointments Committees (pp. 220, 223), and renumber existing §§ 12 and 14--21 (pp. 220--7) as §§ 15--23.

3 Ibid., Sect. II, delete §§ 1, 8, and 9, concerning the Academic Salaries, Resources, and Staff Committees (pp. 227, 236), and renumber existing §§ 2--7 and 10 (pp. 227--37) as §§ 1--7.

4 This decree shall be effective from the date of effect of the Statute approved by Congregation on 29 June 1999, subject to the approval of Her Majesty in Council, or from such other date as Council may determine, provided that the members of any body set up under the terms of this decree shall, as far as possible, be appointed in advance of that date so as to be in a position to take up their responsibilities immediately, and that their initial periods of appointment shall be so varied as to procure a regular rotation of subsequent appointments.

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2 Status of Master of Arts

Mr Vice-Chancellor reports that the status of Master of Arts under the provisions of Ch. V, Sect. v, cl. 1 (Statutes, 1997, p. 367) has been accorded to the following person who is qualified for membership of Congregation:

KINGSLEY JOHN MICKLEM, Nuffield Department of Clinical Biochemistry and Cellular Science

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3 Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Collett, A.P. de H., MA, Oriel
Guembel, A., MA, Lincoln
Micklem, K.J., MA status, Nuffield Department of Clinical Biochemistry and Cellular Science
Rice, S.A., MA, Lincoln
Smith, A.D., M.Chem., Somerville
Williams, Sir P.M., MA, D.Phil., St Catherine's
Zaccarello, M., MA, Pembroke

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