Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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Dasturzada Dr Jal Pavry Memorial Prize: M. FULLILOVE, Balliol College

Bapsybanoo Marchioness of Winchester Prize: R. DANN, Magdalen College

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The Prize has been awarded jointly to MISS ANNALISA J. FIELD, Merton College, and JAMES F. REYNOLDS, Worcester College.

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Third Year

AMY L. KIERAN, St Hilda's College
NATHAN S. LAWRENCE, St John's College
ADRIAN B. MILES, St Anne's College
ALISON WALDRON, Somerville College
PATRICK YU, Exeter College

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The composition of the electoral board to the post below, proceedings to fill which are currently in progress, is as follows:

                                               Appointed by

Professorship of Marketing

The Principal of Jesus (Chairman)              Mr Vice-Chancellor [1]
The Warden of Green College                    ex officio
Professor R. Wensley                           Council
Professor L.G. Mattsson                        General Board
Professor C.P. Mayer                           General Board
Professor A.G. Hopwood                         Management Board
Dr K. Blois                                    Management Board
Professor S.D. Iversen                         Social Studies Board
Professor S. Lall                              Green College

[1] Appointed by Mr Vice-Chancellor under the provisions of Tit. IX, Sect. iii, cl. 2 (Statutes, 1997, p. 67.)

Note: this replaces the corresponding notice published in the Gazette of 23 September, p. 15.

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Amendment to Rules Committee Regulations: Registration of Sports Clubs

Arising from decisions taken at its Hilary Term 1999 meeting, the Rules Committee published amended Regulations relating to the registration of Sports Clubs which were subject to approval being given to recommendations from the Review of Sport report (Gazette, Vol. 129, p. 1380, 10 June 1999). Since such recommendations were not approved in the form discussed by the Rules Committee, the Senior Proctor (as Chairman) wishes to draw attention to the fact that the Committee's existing Regulations will remain in force until members of the Committee have been consulted further.

For the avoidance of doubt, the Rules Committee Regulations relating to the registration of Sports Clubs (§1, cl. 7) effective from 1 October 1999 until further notice are as follows:

7. A sports club which wishes to register with the Proctors shall observe the same provisions as those set out for non-sports clubs in §1, cl. 6, except that:

(i) in respect of the requirement in cl. 6 (i) (g) for the treasurer to keep a proper record of its financial transactions and to submit accounts to the Proctors on a termly basis, a sports club may with the consent of the Senior Member concerned elect to vest in its Senior Member the responsibility for keeping a proper record of its financial transactions and, after having been registered with the Proctors for three consecutive terms may submit its accounts annually not later than by the end of the eighth week of Trinity Term;

(ii) in respect of the requirement in cl. 6 (i) (i) to appoint a member of Congregation as Senior Member, a sports club may elect to appoint a member of Congregation as its Senior Treasurer instead;

(iii) in respect of the requirement in cl. 6 (i) (j) to notify the names of its officers and committee members termly, a sports club may elect to notify such details annually by not later than the end of the second week of Michaelmas Term.

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Microsoft Campus Agreement

Oxford University has signed up for the Microsoft Campus Agreement for an initial period of one year to August 2000. Funding was provided by the University Resources Committee. The licences under Campus are available free of charge (see below) but, as it is a rental agreement, they are non-perpetual. Perpetual licences may continue to be purchased under the Select agreement.

The products included under Campus Agreement are: Office Standard and Office Professional (including Word, Excel, PowerPoint, Publisher, Outlook Express, and Access); Windows Upgrade and Windows 32-bit Upgrade; FrontPage; Visual Studio Professional; Back Office Client Access. All products may be upgraded or downgraded.

These products may be installed on any Oxford University-owned, college-owned, or leased computer and accessed on those machines by all members of departments and colleges, whether they are staff or students.

If your University Card describes you as `College Staff', `University Staff', or `Congregation' you may also make one copy of the Campus products on your personal computer, for work-related use. Students may not have personal copies of the Campus products for use on their own computers.

Software media is not provided as part of the Campus Agreement. If required, media can be purchased from the OUCS shop, on production of a valid University Card. Existing Select media may also be used.

As Campus is a rental agreement, all copies must be deleted if the agreement is terminated, unless the licences are made perpetual.

Further details and terms of the Campus agreement are available on the Web at

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Use of the University Card

OUCS uses the University Card not only as a means of identifying users but also to determine their status and affiliation and hence their entitlement to services. Henceforth all users of OUCS services and facilities should expect to be asked either to show their card or to quote its barcode number.

Your University Card may be used to identify you in order to gain access to the OUCS building at 13 Banbury Road, book on OUCS courses, purchase software or other items in the OUCS Shop, use the media conversion and printing services, and so on. It may also be used to register for an OUCS username via the Web.

Further details are available in OUCS Leaflet L21, `Use of the University Card', also available on the Web at

OUCS takes very seriously any misuse of University Cards; such incidents will be reported to the Proctors.

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Rules for Computer Use

Computer Misuse

All use of the computing and network facilities in the Oxford University Computing Services, as well as all other computing and network facilities throughout the University of Oxford and associated colleges, is subject to certain rules. These rules concern what is considered to be unacceptable behaviour and misuse, as well as what may infringe licence terms or may be otherwise illegal. Note that all use is permitted for bona fide purposes only, and is subject to proper authorisation (which may be provided either explicitly or implicitly).

Bona fide purposes are those which are consequent upon the teaching, study, research, administration or related activity occasioned by the employment or course of study with the University.

The University regards computer misuse as a serious matter which may warrant disciplinary (or even criminal) proceedings.

Explicit authorisation will, in the case of multi-user facilities, normally involve the assignment of a `username' and password for the purpose in question. In the case of smaller-scale facilities, such as a departmental microcomputer system open to general use, less formal authorisation procedures will often be used.

Implicit authorisation can normally be assumed for services which are advertised by the University as being available without prior registration, for example the Library OPAC service or the University Networked Information Service, `anonymous ftp' services, and some `general-access' microcomputers. Any facility which is not controlled by the University is subject to regulations determined by the organisation concerned, so authorisation to use such facilities should not be assumed, even though they may be accessible from or connected to the University.

Misuse of computing and network facilities and unacceptable behaviour include (but are not limited to) the following:

---attempting to gain unauthorised access to a facility;

---using someone else's username and/or password;

---giving your password to someone else to use, and/or disclosing your password to someone else, and/or or being otherwise careless with your password;

---disregarding the privacy of other people's files;

---generating messages which appear to originate with someone else, or otherwise attempting to impersonate someone else;

---sending messages which are abusive or a nuisance or otherwise distressing;

---accessing, storing, creating, distributing, or displaying offensive or explicit material, especially in a public place;

---trying to interfere with someone else's use of the facilities;

---disregard for `computer etiquette';

---sending chain e-mail;

---being wasteful of computer or network resources;

---software piracy (including infringement of software licences or copyright provisions);

---using the facilities for commercial gain without explicit authorisation;

—physically damaging or otherwise interfering with facilities.

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OUCS Building Rules

These rules apply to the OUCS premises at 17--19 Banbury Road. Authorised users have access to the User Areas for the purposes of using the computers and other facilities, or for consulting members of staff.

Access to other parts of the premises is permitted only when accompanied by a member of staff.

The senior member of OUCS staff present has formal charge of the premises and may take any reasonable action he or she considers necessary to safeguard university property or the well-being of users and staff. This may include closing the building, and/or requiring individuals to leave the premises.

Users must not intentionally disrupt or interfere with the work of other users or members of staff.

Children admitted to the premises must be under the control of an adult, and must not cause a nuisance to users or staff.

Pets and other animals (apart from guide dogs) may not be brought onto the premises without the express permission of the Director or his deputy.

Smoking is not permitted in any part of the User Areas.

Eating and drinking may take place only in designated parts of the User Areas, namely the Users' Common Room at 13 Banbury Road.

User Areas: Reception Area, Shop, Help Area, User Area, Viewing Gallery, Users' Common Room, Learning and Resource Centre, Lecture Rooms (A, B, and C), Micro Centre, Data Centre, Humanities Centre, ground floor toilets and corridors linking these areas.

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Software Rules

The software supplied by OUCS, software available through any OUCS service, and computer-readable datasets made available over the networks, may be used subject to relevant licence agreements. The specific licences applying to individual items of software and datasets are available on request.

In general, all software and dataset use is subject to the Code of Conduct produced by the Combined Higher Education Software Team (CHEST).

The full Code of Conduct relating to the use of software or computer readable datasets provided through CHEST deals is available for inspection in the Help Area at OUCS and is held on-line at

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Network Rules

Computers connected to the Oxford University network may only use network identifiers which follow the University's naming convention, and are registered with the University Computing Services. In particular all such names must be within the domain Any exception to this must be authorised by the Director of the University Computing Services, and may be subject to payment of a licence fee.

The administrators of computers connected to the university network are responsible for ensuring their security against unauthorised access, `denial of service' attacks, etc. Guidelines and information are available at The University may temporarily bar access to any computer or sub-network that appears to pose a danger to the security of other parts of the network, or which, through a security breach, may bring disrepute on the University.

Users of computers attached to the University network must not attempt to gain unauthorised access to or interfere with the operation of any other computer system, either within or outside the University. The University may temporarily bar access to any computer or sub-network that appears to be used for such activities.

All e-mail sent via the university network must correctly identify both the sender of the mail and the host or unit with which the sender is associated.

Hosting Web pages on computers connected to the University network is permitted subject to the knowledge and consent of the department or college responsible for the local resources, but providers of these Web pages must take account of the guidelines published at It is not permitted to offer commercial services through Web pages supported through the university network, or to provide `home page' facilities for any commercial organisation, except with the permission of the Director of the University Computing Services. This permission may require the payment of a licence fee.

Providers of any service must take all reasonable steps to ensure that that service does not cause an excessive amount of traffic on the University's internal networks or its external network links. The University may bar access at any time to computers which appear to cause unreasonable consumption of network resources.

The university network or its external links may not, in general, be used to supply access to anything other than local services to any person who is not a member or employee of the University or its colleges. Certain exceptions may be made, for example members of other UK universities, official visitors to a department or college, or for those paying a licence fee. Areas of doubt should be discussed with the Registration Manager at the University Computing Services.

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Other Rules

Attention is drawn to the following other requirements relating to use of computing facilities at OUCS (and elsewhere):

---University Disclaimer of Liability (August 1993) (see

---Computer Misuse Act 1990 (for a summary of this act, see

---Data Protection Act 1984 (see

---Copyright, Designs and Patents Act 1988

---JANET Acceptable Use Guidelines (1995) (see

---Guidelines for WWW Information Providers (see

---University Policy on Offensive Electronic Material (see

---Network Use Code of Conduct and Etiquette (see

                 By Order of the Director of OUCS and the IT Committee

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The new Bradford digital organ, built by J. Wood and Sons Ltd., in the Sheldonian Theatre, is now fully operational with three of its planned specifications. It is hoped that a fourth specification based on a baroque organ by Silbermann (such as Bach might have played) will be added in the course of this academic year. The three existing specifications are an `English cathedral' based on the Willis organ in Salisbury Cathedral; an eighteenth- century uneven temperament and low-pitched, pre-Industrial Revolution specification based on the Father Smith organ in the chapel of Pembroke College, Cambridge; and a French romantic, based on the Cavaillé-Coll organ in the Basilique of Sainte Clotilde in Paris. This formidable and wonderful instrument is the gift to the University of the Yves Guihannec Foundation, made possible by the generosity or Robert Venables, QC, of Merton and St Edmund Hall. On the occasion of the inaugural concert of the organ in May 1999 the foundation made a further gift of £10,000 to the University Orchestra for the purchase of instruments.

The Curators of the Sheldonian Theatre have taken the view that this unusual instrument, being unique in Oxford, should be made available to members and staff of the University who might wish to play it. They have set aside the hour between 9 and 10 a.m. for this purpose, subject to the over-riding operation requirements of the Theatre. Senior members and staff (other than members of the Music Faculty, who are invited to approach the Custodian directly) should write to the Chairman of the Curators for permission. Student members should in person obtain a form from the Custodian of the Theatre which will need to be countersigned, in the case of those reading for a degree in Music in the University by the Heather Professor and in all other cases by their Head of House. These forms should then be returned to the Custodian of the Theatre with whom appointments for playing sessions may be made.

The Curators hope that in this way the benefits of this generous gift will be potentiated and that it will bring pleasure to a wide circle of musicians. The privilege will however have to be at the absolute discretion of the Curators and may, on any specific occasion, have to be withdrawn without notice by the Custodian. The Chairman of the Curators may also revoke the privilege in whole or in part, without given reasons, at any time.

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