University Acts

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HEBDOMADAL COUNCIL

Decree

Council has made the following decree, to come into effect on 19 November.

Decree (1): Composition of divisions and Divisional Boards, and appointment of heads of division

Explanatory note

In consequence of the approval by Congregation on 29 June of the statute setting up the University's new governance structures from Michaelmas Term 2000, there has been further consultation between Council, the General Board, and faculty boards on the details of the composition of the Divisional Boards and on the arrangements for the appointment of the heads of the new divisions, which, together with the composition of the divisions themselves, the new statute requires to be determined by Council by decree (see the new Tit. V, Sect. I, cll. 3 and 4 and Sect. II, cl. 3, Supplement (1) to Gazette No. 4513, 2 June 1999, p. 1328). There is now general agreement on these matters, and Council has made the following decree which formally determines them.

The need to define the divisional constituencies by reference to the current sub-units (faculties, sub-faculties, departments, etc.) should not be taken to imply any expectation that these sub-units will necessarily continue in their present form after divisionalisation. The aim of the present decree is to establish the basic structure under which the first elections to the Divisional Boards can be held and the boards begin their work; further legislation will be needed in due course to set out the boards' full responsibilities, and there are likely also to have to be future changes in the light of experience.

Text of Decree (1)

1 In Ch. II (Statutes, 1997, p. 240), delete Sectt. IV--V, concerning the General Board and its standing committees, and substitute:

`Section IV. Divisions

1. The Life and Environmental Sciences Division shall comprise the following sub-faculties and departments:

(1) Anthropology;

(2) Archaeology [holders of posts in Archaeology who are on the establishment of faculties or sub-faculties under the auspices of the Humanities Division will remain on those establishments];

(3) Biochemistry;

(4) Geography;

(5) Plant Sciences;

(6) Zoology.

2. The Mathematical and Physical Sciences Division shall comprise the following faculties:

(1) Mathematical Sciences;

(2) Physical Sciences.

3. The Medical Sciences Division shall comprise the following faculty, sub-faculty, and departments:

(1) Clinical Medicine;

(2) Human Anatomy;

(3) Pathology;

(4) Pharmacology;

(5) Physiology;

(6) Psychology.

4. The Humanities Division shall comprise the following faculties, sub-faculties, departments, and subjects:

(1) Ancient History;

(2) Chinese Studies;

(3) Classical Languages and Literature;

(4) Comparative Philology and General Linguistics;

(5) Drawing and Fine Art (Ruskin School);

(6) English Language and Literature;

(7) Medieval and Modern Languages;

(8) Modern History;

(9) Modern Middle Eastern Studies;

(10) Music;

(11) Oriental Studies;

(12) Philosophy;

(13) Theology.

5. The Social Sciences Division shall comprise the following faculties, sub-faculties, departments, and subjects:

(1) African Studies;

(2) Brazilian Studies;

(3) Development Studies (Queen Elizabeth House);

(4) Economics;

(5) Educational Studies;

(6) Japanese Studies;

(7) Latin American Studies;

(8) Law;

(9) Management;

(10) Politics and International Relations;

(11) Slavonic and East European Studies;

(12) Social Policy and Social Work;

(13) Sociology;

(14) South Asian Studies.

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Section V. Divisional Boards

§ 1. Membership

1. The Life and Environmental Sciences Board shall consist of:

(1) the Head of the Life and Environmental Sciences Division, who shall be chairman;

(2), (3) two persons elected by and from among the members of the Sub-faculty of Anthropology;

(4), (5) two persons elected by and from among the members of the Sub-faculty of Geography;

(6), (7) two persons elected by and from among the members of a faculty or sub-faculty who at the time of the election are working in the Department of Biochemistry;

(8), (9) two persons elected by and from among the members of a faculty or sub-faculty who at the time of the election are working in the Department of Plant Sciences;

(10), (11) two persons elected by and from among the members of a faculty or sub-faculty who at the time of the election are working in the Department of Zoology;

(12) a person elected by the Conference of Colleges from among the members of the sub-faculties in the Life and Environmental Sciences Division and from among the other members of a faculty or sub-faculty who at the time of the election are working in the departments in that division.

The board may co-opt up to two additional members, provided that, if there is no member of the Sub-faculty of Archaeology among the persons at (2)--(12) above, the board shall always ensure by the use of its power of co-optation that there is a member of that sub-faculty serving on the board in a capacity other than that of chairman; and provided also that the board shall always ensure by the use of that power that the overall range of other activities and concerns in the division is as fully represented within the total membership of the board as is reasonably practicable.

2. The Mathematical and Physical Sciences Board shall consist of:

(1) the Head of the Mathematical and Physical Sciences Division, who shall be chairman;

(2)--(4) three persons elected by and from among the members of the Sub-faculty of Chemistry;

(5)--(7) three persons elected by and from among the members of the Sub-faculty of Engineering;

(8)--(10) three persons elected by and from among the members of the Sub-faculty of Physics;

(11)–(13) three persons elected by and from among the members of the Faculty of Mathematical Sciences who at the time of the election are working in the Mathematical Institute;

(14), (15) two persons elected by and from among the members of the Sub-faculty of Earth Sciences;

(16), (17) two persons elected by and from among the members of the Sub-faculty of Materials;

(18), (19) two persons elected by and from among the members of the Faculty of Mathematical Sciences who at the time of the election are working in the Computing Laboratory;

(20) a person elected by and from among the members of the Faculty of Mathematical Sciences who at the time of the election are working in the Department of Statistics;

(21) a person elected by the Conference of Colleges from among the members of the faculties in the Mathematical and Physical Sciences Division.

The board may co-opt up to two additional members, provided that the board shall always ensure by the use of its power of co-optation that the overall range of activities and concerns in the division is as fully represented within the total membership of the board as is reasonably practicable.

3. The Medical Sciences Board shall consist of:

(1) the Head of the Medical Sciences Division, who shall be chairman;

(2) the Regius Professor of Medicine;

(3) the Chairman of the Oxfordshire Health Authority, or his or her nominee;

(4)--(8) five persons elected by and from among the members of the Faculty of Clinical Medicine;

(9)--(13) five persons elected jointly by and from among the members of the Faculty of Physiological Sciences and the Sub-faculty of Psychology, of whom one shall be from the Department of Human Anatomy and Genetics, one from the Sir William Dunn School of Pathology, one from the Department of Pharmacology, one from the Department of Physiology, and one from the Department of Experimental Psychology;

(14) a person elected by the Conference of Colleges from among the members of the faculties and sub-faculty in the Medical Sciences Division and from among the other members of a faculty or sub-faculty who at the time of the election are working in the departments in that division.

The board may co-opt up to four additional members, provided that the board shall always ensure by the use of its power of co-optation that the overall range of activities and concerns in the division is as fully represented within the total membership of the board as is reasonably practicable.

4. The Humanities Board shall consist of:

(1) the Head of the Humanities Division, who shall be chairman;

(2)--(4) three persons elected by and from among the members of the Faculty of English Language and Literature;

(5)--(7) three persons elected by and from among the members of the Faculty of Literae Humaniores;

(8)--(10) three persons elected by and from among the members of the Faculty of Medieval and Modern Languages;

(11)--(13) three persons elected by and from among the members of the Faculty of Modern History;

(14) a person elected by and from among the members of the Faculty of Music;

(15) a person elected by and from among the members of the Faculty of Oriental Studies;

(16) a person elected by and from among the members of the Faculty of Theology;

(17) a person elected by the Conference of Colleges from among the members of the faculties and sub-faculties in the Humanities Division and from among the other members of a faculty or sub-faculty who at the time of the election are working in the departments and subjects in that division.

The board may co-opt up to three additional members, provided that the board shall always ensure by the use of its power of co-optation that the overall range of activities and concerns in the division is as fully represented within the total membership of the board as is reasonably practicable.

5. The Social Sciences Board shall consist of:

(1) the Head of the Social Sciences Division, who shall be chairman;

(2)--(5) four persons elected by and from among the members of the Faculty of Social Studies;

(6)--(8) three persons elected by and from among the members of the Faculty of Law;

(9), (10) two persons elected by and from among the members of the Faculty of Management;

(11), (12) two persons elected by and from among the members of the academic staff holding established posts in the Department of Educational Studies;

(13) a person elected by and from among the academic post-holders in Queen Elizabeth House and the Senior Members of the University formally affiliated to that department;

(14) a person elected jointly by the chairmen of the inter-faculty committees and the directors of the area studies centres for the subjects specified in Sect. IV, cl. 5 (1), (2), (6), (7), (11), and (14) of this chapter;

(15) a person elected by the Conference of Colleges from among the members of the faculties and sub-faculties in the Social Sciences Division and from among the other members of a faculty or sub-faculty who at the time of the election are working in the departments and subjects in that division.

The board may co-opt up to two additional members, provided that the board shall always ensure by the use of its power of co-optation that the overall range of activities and concerns in the division is as fully represented within the total membership of the board as is reasonably practicable.

6. Elected and co-opted members of the Divisional Boards shall serve for four years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the member being replaced.

7. If an elected or co-opted member shall cease to belong to the category of persons from among whom he or she was elected, his or her seat shall forthwith be vacated.

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§ 2. Manner of holding elections

1. The elections to the Divisional Boards, other than the elections by the Conference of Colleges and the elections under the provisions of § 1, cl. 5 (14) and § 4 of this section, shall be held annually in Trinity Term, and on such other occasions as may be necessary to fill casual vacancies, on days to be fixed by the Vice-Chancellor. The Secretary of Faculties and Academic Registrar shall give, in the University Gazette, at least thirty-five days' notice of the day of election, and shall at the same time give notice of the constituencies by and from among which the members are to be elected, of the number of vacancies in each constituency, and of the latest days on which nominations of candidates must be delivered at the University Offices.

2. No candidate shall be deemed to be duly nominated unless he or she shall have been nominated in writing twenty-three clear days beforehand by two persons qualified under the provisions of sub-section 1 of this section to vote for his or her election, or eight clear days beforehand by six such persons, except in the case of elections to the Medical Sciences Board for which nominations by six such persons shall be submitted fourteen clear days before the election.

3. All nominations, signed and dated, shall be delivered at the University Offices within the times prescribed, and nominations by two persons shall be published by the Secretary of Faculties and Academic Registrar in the University Gazette as soon as may be, provided that no nomination shall be so published before the expiration of a week from the day on which notice was given of the election.

4. If the number of candidates duly nominated for election as members of any board shall not exceed the number of places to be filled on that board, or if a candidate withdraws or candidates withdraw after having been duly nominated so as to leave such number, the Secretary of Faculties and Academic Registrar on the day appointed for the election shall declare the candidates nominated, and not having withdrawn, to be duly elected as members of the board.

5. If the number of candidates duly nominated for election to any board, and not having withdrawn, shall exceed the number of places to be filled on that board, the procedure of the election shall be as follows:

(1) the Secretary of Faculties and Academic Registrar shall send to every elector, not later than the fourth day before the day fixed for the election, a voting paper which shall list the names of those nominated and on which shall be specified the latest time by which, after having been signed by the voter, it may be received at the University Offices; provided that in the case of elections to the Medical Sciences Board voting papers shall be sent to every elector not later than the eighth day before the day fixed for the election.

(2) An election shall not be deemed to be invalid owing to misdirection or non-receipt of any voting paper.

(3) The Secretary of Faculties and Academic Registrar shall be responsible for the counting of the votes, but the Vice-Chancellor shall decide on the validity of any vote which, in the opinion of the Secretary of Faculties and Academic Registrar, is in doubt.

(4) If two or more candidates have received an equal number of votes they shall be placed in order of seniority in academic standing.

(5) The result of the election shall be published in the University Gazette.

6. If at the time of election there shall be a greater number of vacancies than the number of candidates nominated, and not having withdrawn, the Vice-Chancellor and Proctors jointly shall have power to nominate a candidate for each vacancy remaining to be filled, and such candidates shall then be declared to be duly elected.

7. In any election in which vacancies are to be filled for periods of different length, the elected candidates shall hold office so that the tenure of those who receive more votes shall be longer than that of those who receive fewer votes; but if the election is uncontested or if two candidates receive the same number of votes, the candidate senior in academic standing shall hold office for the longer period.

8. If in any election a person is simultaneously elected to fill more than one vacancy, that person shall select the vacancy which he or she shall be deemed to have been elected to fill, and the other vacancy shall be filled by the candidate for that vacancy who has received the next highest number of votes. If there is no such other candidate, the provisions of clause 6 above shall be applied to the filling of the other vacancy.

9. The elections to the Divisional Boards by the Conference of Colleges shall be held in such manner as the Conference shall determine.

10. The elections to the Social Sciences Board under the provisions of § 1, cl. 5 (14) of this section shall be held in such manner as the electors shall jointly determine.

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§ 3. Co-opted members of Divisional Boards

1. Subject to the provisions of sub-section 1 of this section, any Divisional Board may at any meeting, by a majority of votes, fill a vacant place for a co-opted member of that board, provided that notice of the intention to propose such a co-optation and the name of the person to be proposed shall have been sent through the secretary to all the members of the board fourteen days at least before the day of the meeting.

2. If a co-opted member of a Divisional Board shall become an ex officio or elected member of that board, he or she shall thereupon vacate his or her seat as a co-opted member.

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§ 4. Junior Member attendance at Divisional Boards

1. Junior Members shall have the right to be represented at meetings of each of the Divisional Boards under the arrangements set out below.

2. The Junior Members shall be represented at each board by two members of the Oxford University Student Union who are working in the subject area of the division concerned, and of whom one in each case shall be a member who is registered as a graduate student. The representative shall be elected by the appropriate body of the Student Union, as shall be determined by the Council of that Union, provided that each such election shall be subject to ratification by the Council of the union.

3. The representatives shall serve for one year, and shall be eligible for re-election if they remain members of the Student Union who are working in the subject area of the division concerned.

4. If a casual vacancy occurs among the representatives, another person shall be elected under the provisions of clause 2 above to serve for the remainder of the period of office of the vacating representative; provided always that not more than one such replacement election may be made during any one period of office.

5. If a graduate representative is or shall become during his or her period of office a Senior Member, he or she shall nevertheless be regarded as a Junior Member for the purposes of this section.

6. The Junior Members shall be entitled to speak at meetings of Divisional Boards but not to vote.

7. No Junior Member shall be present for the discussion of reserved business as defined in Ch. II, Sect. III, cl. 7.

8. The Junior Members shall receive the full agenda paper for the relevant Divisional Board but not the papers or minutes relating to reserved business.

9. The Junior Members shall respect the conventions of the relevant Divisional Board as set out in its standing orders.

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§ 5. Attendance by other persons at Divisional Boards

Such officers of the University, including officers of university committees, as Council may from time to time determine shall receive all the papers circulated to each Divisional Board, and each may attend, or may nominate a deputy to attend on his or her behalf, for the discussion of any item or items at any meeting of any Divisional Board. They shall be entitled to speak during any such discussion but not to vote on any item.'

2 Ibid. (p. 243), insert new Sect. VI as follows and renumber existing Sectt. VI--XIV (pp. 243--58, as renumbered by Decree (1) of 28 May 1998, Gazette, Vol. 128, p. 1284) as Sectt. VII--XV:

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`Section VI. Heads of Division

1. The head of each division shall be appointed by a selection committee consisting of:

(1) the Vice-Chancellor;

(2), (3) two persons appointed by Council;

(4), (5) two persons appointed by the Divisional Board;

provided always that Council may appoint an additional member of a selection committee if such an appointment seems to Council to be desirable.

A selection committee shall be appointed on, or in anticipation of, each vacancy in the headship to act on that occasion.

2. A member of a selection committee may resign from that committee in order to offer himself or herself as a candidate for the headship, provided that he or she does so before the published closing date for the receipt of applications, or that he or she is invited after that date by the other members to do so. If a member resigns in such circumstances, Council shall nominate a person to act in his or her place for the remainder of the proceedings to fill the vacancy.

3. The head of each division shall have such functions and powers as are or shall be assigned to him or her by the statutes, decrees, and regulations, or by Council.

4. Subject to the provisions of the statutes, decrees, and regulations, the head of each division shall be appointed for a period of five years on each occasion. A person who holds, or has previously held, the headship shall be eligible for consideration for a further such appointment.

5. The salary and other terms and conditions of appointment of each head of division shall be as determined from time to time by Council.'

3 This decree shall be effective from 1 October 2000 or such later date as Council may determine by decree, provided that the members of any body set up under the terms of this decree shall, as far as possible, be appointed in advance of that date so as to be in a position to take up their responsibilities immediately, and that their initial periods of appointment shall be so varied as to procure a regular rotation of subsequent appointments; and provided also that the first selection committees for the heads of division shall in each case comprise the Vice-Chancellor and six or, at Council's discretion, seven other persons who shall be appointed forthwith by Council after consultation with the General Board and with the faculty boards and other relevant bodies in each subject area, and that those selection committees shall proceed as soon as possible to appoint the head of each division to serve for five years (or such lesser period as may be required by statute, decree, or regulation) with effect from such date as Council may determine.

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CONGREGATION 1 November

Degree by Special Resolution

No notice to the contrary having been received under the provisions of Tit. II, Sect. vi, cl. 6 (Statutes, 1997, p. 15), the following resolution is deemed to have been approved at noon on 1 November.

Text of Special Resolution

That the Degree of Master of Arts be conferred upon the following: ERNESTO MACARO, Worcester College

LAURIE ELIZABETH MAGUIRE, Magdalen College

CATHERINE JEAN REDGWELL, St Peter's College

MEIR YAISH, D.PHIL., Nuffield College

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CONGREGATION 2 November

1 Declaration of approval of unopposed Statutes promulgated on 12 October

No notice of opposition having been given, Mr Vice-Chancellor declared the Statutes (1) establishing the Degree of Master of Fine Art, (2) establishing an Ernest Butten Professorship of Management Studies, and (3) concerning the Prize for an English Poem on a Sacred Subject (pp. 000–0) approved.

2 Promulgation of Statute

A form of Statute was promulgated. No notice of opposition having been given, Mr Vice-Chancellor declared the preamble carried of the proposed Statute concerning changes to the College Contributions Scheme.

3 Presentation of Vice-Chancellor's Oration

The Oration delivered by Mr Vice-Chancellor on 5 October was presented.

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