Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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DONALD POLLOCK PROFESSORSHIP OF CHEMICAL ENGINEERING

ZHANFENG CUI, MA (B.SC. Inner Mongolia Institute of Technology, M.SC., PH.D. Dalian, China), Fellow of Keble College and Reader in Engineering Science, has been appointed to the professorship with effect from 1 October 2000.

Dr Cui will be a fellow of Hertford College.

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ORATION BY THE SENIOR PROCTOR

Corrigendum

It is regretted that the Oration by the Senior Proctor, published in the Gazette of 23 March, omitted the opening words. The correct version of the opening paragraphs is printed below. The complete text can also be found on the Internet at http://info.ox.ac.uk/gazette/1999-00/weekly/230300/oration.htm.

The Gazette apologises for this error.

SENIOR PROCTOR: Insignissime Vice-Cancellarie, maiores nostri imperaverunt ut procuratores orationem suam dicerent Latine; et haec lex, diutius in oblivionem lapsa, forsitan in usum reducenda esse videatur. Quapropter—sed murmur opicorum ad aures meas pervenit. Licetne Anglice loqui?

VICE-CHANCELLOR: Licet.

This is the moment at which, like released hostages dragged before the world's media, the Proctors emerge blinking into the sunlight after a year chained to the same desk to give some account of themselves, swearing eternal friendship but feeling, just possibly, that they can manage the next fortnight without each other's daily company. My few words of Latin provide me with a peg on which to hang the trivial curiosity that for the second year running one of the triumvirate of Proctors and Assessor has come from the Sub-faculty of Classical Languages and Literature and another from the Department of Engineering Science (to which I add the equally trivial note that this year both Oxford and Cambridge have had a Proctor married to a clergywoman). Sometimes the Proctors come from similar backgrounds: a few years back the pair of them went on to write a book together. That is unlikely to happen this time, unless there is a demand for Ancient Greek for Engineers. The Proctors and Assessor are expected to learn about the University as a whole, and the chance that each of us comes from a quite different part of it has been happily educative.

[The remainder of the Oration can be found in the Gazette of 23 March (pp. 978–83).]

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CIRCULATION OF THE GAZETTE TO RETIRED SENIOR MEMBERS OF THE UNIVERSITY

It has been decided that any former member of Congregation over the age of seventy-five who is resident in Oxford may continue to receive the Gazette, if he or she so wishes, on application in writing to the Information Office, University Offices, Wellington Square, Oxford OX1 2JD. Such applications must be renewed at the beginning of each academic year.

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DEPARTMENT OF STATISTICS

Statistical Consulting Service

The Department of Statistics runs a consulting service available to members of the University. The consulting officer is Dr Mario Cortina Borja, who may be contacted at the department (telephone: Oxford (2)72597, fax: (2)72595, e-mail: cortina@stats.ox.ac.uk).

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UNIVERSITY ENVIRONMENT PRIZE

In 1997, the University's Environment Committee was established to monitor environmental performance and to encourage feasible improvements. In July 1999 a set of nine targets was adopted, covering everything from energy- efficient, green travel, and recycling to sustainable purchasing, environmental building/refurbishment, and waste reduction measures.

The committee is now offering two prizes (£200 and £100) to encourage students to raise awareness of environmental issues within their colleges and/or departments. Prizes will be awarded to students who can demonstrate that they have made a major contribution to improving the environment of the University (through their college or department) by making progress towards any one or more of the nine university targets (printed in the Gazette of 20 January—copies can be obtained from Sarah Cowburn, University Offices).

Entries may consist of a short statement or longer description, but should in any event be no longer than 1,000 words. The following points should be addressed:

—Which target(s) have you concentrated on and why?

—What has been achieved? The effect of the claimed environmental benefit should be quantified, wherever possible.

—How did you work towards this target?

—Who else was involved and what did they do?

—Could your work be replicated by other colleges/departments?

—If you were to do something like this again, would you do anything differently?

—What difficulties did you experience in making progress towards your chosen target(s)?

Entries, which will be judged during the Long Vacation by a panel headed by Dr Boardman (Environmental Change Institute), should be signed by the head of department or college to verify that the achievements are actual, and handed in to Sarah Cowburn, University Offices (telephone: (2)70193), by midday on Friday, 23 June.

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LANGUAGE CENTRE

Opening hours

The Language Centre's library and self-access facilities are open in Trinity Term from 9.30 a.m. to 6.30 p.m., Monday–Friday, and 10 a.m.–1 p.m. on Saturday. Classes restart in First Week.

Intensive courses

The Centre is running four weekend language courses this term:

20–1 May: German (Absolute Beginners and Intermediate) and Italian (Absolute Beginners [waiting list only] and Lower Intermediate)

3–4 June: French (Near/False Beginners, Lower Intermediate and Upper Intermediate) and Spanish (Absolute Beginners [waiting list only] and Lower Intermediate).

Each course will consist of eight hours' tuition and will last from 9 a.m. to 1.30 p.m. on both Saturday and Sunday. The emphasis will be on speaking and listening. The fee will be £28 for junior members of the University and other full-time students, £36 for members of Congregation and members of staff and £48 to non-members. An application form can be downloaded from the Centre's web page at http://info.ox.ac.uk/departments/langcentre/courses/weekend_courses/.

Booking is also open for the Pre-Sessional English as a Foreign Language Courses in August and September, designed to ensure that international students and academic visitors are adequately prepared to begin their studies at Oxford and other universities. Further details of all courses and activities may be obtained from Angela Pinkney at the Language Centre, 12 Woodstock Road, Oxford OX2 6HT (telephone: Oxford

(2)83360, e-mail: admin@lang.ox.ac.uk, Internet site: http://info.ox.ac.uk/departments/langcentre/.

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BODLEIAN LIBRARY AND LIBRARIES AUTOMATION SERVICE

Bodleian Library Pre-1920 catalogue

The Bodleian Pre-1920 catalogue is now publicly available via OLIS. Those logging on to OLIS using telnet to reach library.ox.ac.uk will be presented with a choice at the initial screen:

The OLIS catalogue
The Bodleian Pre-1920 catalogue

If you choose OLIS you will reach the Choose your Library screen or go straight to the Welcome to OLIS screen (depending on your location). If you choose Pre-1920 you will be taken to the GEAC version of the Bodleian Pre-1920 catalogue.

The Bodleian Pre-1920 catalogue describes books and periodicals published before 1920 and catalogued before 1989 which are held in the Bodleian Library and its dependent libraries (the Radcliffe Science Library, Rhodes House Library, the Bodleian Law Library, the Indian Institute Library and the Bodleian Japanese Library). Pre-1920 works acquired since then appear in OLIS, as do about 20% of the holdings recorded in the Pre-1920 catalogue, including all the dependent library material. It contains brief details of 1.1 million copies of 1.0 million titles. Its entries were catalogued according to an older set of rules than those used for OLIS and are less comprehensively indexed. You are advised to search the main OLIS catalogue first.

It is possible to confuse the Pre-1920 Catalogue and OLIS using telnet as they use identical software and an identical interface. Please bear in mind that the Pre-1920 and OLIS are separate catalogues, and there is little overlap between them.

GeoWeb also offers access to either database, and in this catalogue the different catalogues are labelled on each screen; it is hoped also to offer soon a single search facility across both databases using GeoWeb. GeoWeb is available at http://library.ox.ac.uk.

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RADCLIFFE SCIENCE LIBRARY

Installation of enlarged ethernet and associated electrical works

The installation of a new, larger ethernet within the Radcliffe Science Library has been delayed by difficulties relating to the construction of the building and the provision of new electrical infrastructure. In consequence, Phase 1 of the project will be taking place in Trinity Term and not, as had been hoped initially, in a vacation. This phase covers electrical and data works in the Lankester Room (Physical Sciences) and in staff areas elsewhere in the library. Inevitably, and regrettably, there will be some noise and disruption.

The library apologises for any inconvenience caused to readers. Staff will direct readers to areas of the building that are unaffected.

Once the project is complete, the network facilities for readers will be greatly improved, and it should be possible for readers to connect their portables to the network.

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LADY MARGARET HALL

Forthcoming exhibition

Barbary Delaney: paintings and works on paper (in Jerwood New Room, 26 May–9 June; private viewing 26 May, 5.30–7 p.m.).

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DATASETS COMMITTEE

Frequently Asked Questions

What is the Datasets Committee?
Who is on the Datasets Committee?
How does the Datasets Committee work?
What happens to an order once it has been agreed?
Does the Datasets Committee deal with orders that are non-centrally funded?
I wish to order a dataset myself, but what help can the Datasets Committee offer?
I need to change a subscription to a datasets, again what help can the Datasets Committee offer?
Does the Datasets Committee deal with orders for electronic journals?
How do I keep in touch with what the Datasets Committee is currently doing?

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What is the Datasets Committee?

The Datasets Committee is the University committee charged with co-ordinating the evaluation, purchasing, and networking of datasets (electronic products such as CD-ROMs and on-line subscriptions). It evolved out of the Datasets Working Party, and since 1998 has been an executive committee with a centralised budget. It reports directly to the Sub-Committee on Library Automation.

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Who is on the Datasets Committee?

A full list of all the current members is available at: http://info.ox.ac.uk/localnat/dwp/what.html. However, the most important point to note is not necessarily the names of the members but their functions. It has been a policy of the DC to be inclusive, representing all members of the University. Therefore all five of the library subject groups are covered, plus the main central libraries, department libraries, and college libraries. Furthermore there are representatives from the computing services, collection development, reader services, and networking groups.

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How does the Datasets Committee work?

The main role of the DC is to co-ordinate the purchasing of datasets from a central budget. A formal procedure has been established now to deal with receiving proposals, evaluating them, and progressing the order. Anyone in the University is allowed to forward a proposal via the on-line form at: http://info.ox.ac.uk/localnat/dwp/submit.html. Once received the DC will then categorise the product as either a type 1, 2, or 3 product (see http://info.ox.ac.uk/localnat/dwp/how.html). Type 1s are the products that most concern the DC and these are then prioritised according to a list of set criteria (http://info.ox.ac.uk/localnat/dwp/priority.html). Products are then targeted accordingly from this list. This is often in conjunction with a trial of the product co-ordinated by the Testing and Evaluating Datasets SIG (TED-SIG, led by Mrs Grazyna Cooper).

All this information is publicly available on the DC's Web site (http://info.ox.ac.uk/localnat/dwp/) including an on-line database listing the progress of proposals (http://henman.oucs.ox.ac.uk/datasets/index.asp).

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What happens to an order once it has been agreed?

As soon as the DC has decided to order a product the ball is taken up by the Collection Development Department at Bodley, under the jurisdiction of Dr Greg Walker. The CDD then contact the publisher and order the product. We have a general policy not to pay any pro forma invoices until we are sure that the product is satisfactory.

Sometimes this process can take a lot longer than we would wish, but more often than not this is due to a hold-up at the publisher's end. If you wish to see how an order is progressing check the on-line database or contact Greg Walker directly.

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Does the Datasets Committee deal with orders that are non-centrally funded?

Yes and no. The Datasets Committee has no jurisdiction over any order that does not stem from its own budget. However, experience has taught us that a centralised ordering system benefits everyone in the long run. Therefore, if you have the money to buy a dataset but would rather someone else did the ordering for you, then the CDD, acting for the Datasets Committee, recognises this as part of its remit. Again, to discuss this further please contact Greg Walker.

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I wish to order a dataset myself, but what help can the Datasets Committee offer?

If you do wish to order the dataset yourself then there are two ways the DC can help. First, on the Web site, there are guidelines to help you in your negotiations with the publisher (http://info.ox.ac.uk/localnat/dwp/guide.html)—we strongly recommend you follow these. Second, we recommend that once the order has gone through you send a copy of all paperwork to the CDD as a record of the order.

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I need to change a subscription to a dataset, again what help can the Datasets Committee offer?

As much as we can. Changing subscriptions will be greatly assisted if you have followed our advice and lodged a copy of the order and licence with CDD in the first place. If the change in the subscription is to satisfy increased demand then you could make a case to the Datasets Committee to ask for financial assistance in this.

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Does the Datasets Committee deal with orders for electronic journals?

Yes, at present. It was the Datasets Committee that progressed the order for JSTOR and Project Muse for example. However, at the moment no part of our budget has been earmarked for the growing problem of e-journals. We are therefore lobbying for more money to deal with this and for a formal post to be established to cater for this, and other emerging issues. To assist, however, Gill Cooper at the Radcliffe Science Library has made available two papers: E-Journals and Offers for 2000 (http://www.bodley.ox.ac.uk/users/gac/oxford/edeals.htm), and How to Register an E-Journal (http://www.bodley.ox.ac.uk/users/gac/oxford/ejreg.htm).

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How do I keep in touch with what the Datasets Committee is currently doing?

There are several ways to keep in touch. First, try to make regular visits to the DC's Web site (http://info.ox.ac.uk/localnat/dwp/). Second, join the DC's mailing list datasets-sig. On this you will receive regular (but not too many.) postings on the recent activities of the DC. To join this send the message:

SUBSCRIBE DATASETS-SIG

to:

MAJORDOMO@MAILLIST.OX.AC.UK

Third, keep an eye out for articles in such things as OLIS News. Finally, if you have any questions, send a note to Stuart Lee, Chair, Datasets Committee (e-mail: Stuart.Lee@oucs.ox.ac.uk).

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