University Acts

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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HEBDOMADAL COUNCIL 17 July

1 Decrees

Council has made the following decrees, to come into effect on 18 August.

List of the decrees:

Decree (1): Committee structure for information and communications technology

Explanatory note

The following decree, made on the recommendation of the General Board, establishes the new committee structure for information and communications technology. A new committee is established, the Information and Communications Technology Committee. This committee replaces the IT Committee, the Administrative Information Services Committee, and the strategic functions of the Telecommunications Committee, all of which are abolished. (The other present functions of the Telecommunications Committee will pass to the new Buildings and Estates Subcommittee of the Planning and Resource Allocation Committee: see Decree (3) of 30 June 2000, Gazette, p. 1397.) The Committee for Computing in the Arts is retained, with revised composition and terms of reference laid down by the Information and Communications Technology Committee. Consequential changes are made to the decrees governing the Computing Services and the Educational Technology Resources Centre.

Text of Decree (1)

1 In Ch. II, Sect. I, concerning committees of Council (Statutes, 1997, p. 223, as amended by Decree (3) of 30 June 2000, Gazette, p. 1397), insert new § 10 as follows and renumber existing §§ 10--16 as §§ 11--17:

`§ 10. Information and Communications Technology (ICT) Committee

1. The Information and Communications Technology (ICT) Committee shall consist of:

(1) the Pro-Vice-Chancellor (Academic Services and University Collections);

(2) a vice-chairman appointed by Council;

(3), (4) two persons appointed by Council, of whom one shall not be the holder of a teaching, research, or administrative post in the University or in any college or other society;

(5)--(9) five persons of whom one shall be appointed by each of the Divisional Boards, normally from amongst the members of the board;

(10) a person appointed by the Continuing Education Board;

(11) a person appointed by the Curators of the University Libraries;

(12) a person appointed by the Committee for the Museums and Scientific Collections;

(13) a person appointed by the Conference of Colleges;

(14) a person appointed by the Colleges' IT Group;

(15) a person appointed by the IT Users' Group;

(16) one of the Proctors or the Assessor as may be agreed between them;

(17), (18) two Junior Members appointed by the Oxford University Student Union, of whom one shall be a Junior Member who is a graduate. The committee shall have power to co-opt up to four additional members for such periods as it thinks fit, of whom one shall normally be a departmental administrator.

The Director of the Computing Services shall be the technical secretary to the committee. The Director of Management Information Services, the Telecommunications Director, and the chairman of the IT Support Staff Group shall normally be invited to attend meetings of the committee.

The appointed members of the committee shall hold office for three years, except that the members appointed by the Oxford University Student Union shall hold office for one year, and shall be re-eligible. Casual vacancies shall be filled for the remainder of the period of office of the person being replaced.

The members appointed by the Oxford University Student Union shall not take part in any reserved business of the committee, as defined in Ch. II, Sect. III, cl. 7.

2. The committee shall be responsible under Council for:

(a) the formulation and continued development of a strategy for information and communications technology in furtherance of the University's aims and objectives;

(b) the strategic planning of the University's IT and telecommunications networks;

(c) considering and advising Council and its committees, the Divisional Boards, extra-divisional departments, and the central and departmental administrations on all matters relating to information and communications technology, and co-ordinating on these matters with colleges;

(d) in furtherance of the strategic development and co-ordination of ICT throughout the collegiate University and in the context of the University's ICT strategies, receiving and keeping under review the ICT elements of the strategic plans of the Divisional Boards, extra-divisional departments, and the central and departmental administrations, and co-ordinating on these matters with colleges, and commenting on them as appropriate; reviewing the planning statements and budgets of the Divisional Boards and other university bodies in so far as they concern developments relating to ICT, and commenting on them to Council and the Divisional Boards and other university bodies as part of the planning process and at other times as the committee shall think appropriate; and keeping under review the implementation of these plans in so far as they affect matters relating to ICT;

(e) the strategic oversight of the operations and budgets of the Computing Services and Educational Technology Resources Centre, which shall include:

(i) advising and instructing the Director of the Computing Services and the Director of the Educational Technology Resources Centre as required in order for the Directors to fulfil their functions;

(ii) subject to the provisions of any statute, decree, or regulation of general application, the appointment and determination of the duties and conditions of service of the Director of the Computing Services and the Director of the Educational Technology Resources Centre, and the determination of the terms and conditions of appointment and level of salary scales which shall be applied to staff of the Computing Services and Educational Technology Resources Centre other than the Directors;

(f) making, amending, and publishing rules, subject to approval by Council, for the regulation and security of the use of the University's IT facilities;

(g) applying, on the University's behalf, to outside bodies for funds for ICT, and encouraging, and in so far as is necessary in the particular circumstances, co-ordinating and approving, such bids from other bodies within the University in response to external funding opportunities for ICT developments.

3. The committee shall consider, and advise Council on, the strategic development of management information systems in the collegiate University. The committee shall approve the IT components of projects involving the development of management information systems, and associated budgetary proposals, and forward its comments on them to Council. The committee shall monitor the framework for the delivery of such projects, and their progress, commenting to Council as appropriate. The committee shall keep under review the performance of the IT components of the collegiate University's management information systems, and shall advise Council and other bodies in the collegiate University accordingly. The committee shall also advise the Divisional Boards, extra-divisional departments, and the central and departmental administrations, and co-ordinate with colleges, on these matters.'

2 In Ch. III, Sect. XXVII, concerning the Committee on Computing in the Arts (p. 299), delete cll. 1 and 2 and substitute: `There shall be a Committee on Computing in the Arts, the composition and terms of reference of which shall be laid down from time to time by the Information and Communications Technology Committee.'

3 Ibid., Sect. XXIX, cll. 1 (a) and (b) and 2, concerning the Computing Services and Educational Technology Resources Centre (p. 301), in each case delete `General Board of the Faculties' and substitute `Information and Communications Technology Committee'.

4 Ibid., cl. 3, delete `IT Committee' and substitute `ICT Committee'.

5 Ibid., delete `Sect. II, § 5' and substitute `Sect. I, § 10'.

6 This decree shall be effective from 1 October 2000.

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Decree (2): Abolition of the Joint Undergraduate Admissions Committee

Explanatory note

In the context of the changes in the University's governance from 1 October 2000, the Conference of Colleges has approved the establishment of a new Admissions Committee, and a Standing Committee of the Admissions Committee. The former will be an intercollegiate committee comprising all Tutors for Admissions; the latter will comprise two Heads of House, the chairman of the Academic Subcommittee of the Conference of Colleges, five Tutors for Admissions, the chairman of the Educational Policy and Standards Committee of Council, and another member of the EPSC. The Standing Committee will normally be chaired by a Head of House appointed by consultation with the Standing Committee of the Conference and with Council. The new Admissions Committee will retain the current powers and responsibilities of the present Joint Undergraduate Admissions Committee (JUAC), although most of these will in effect be exercised through its Standing Committee.

Council concurs in this proposal and has accordingly made the following decree to abolish JUAC.

Text of Decree (2)

1 In Ch. II, Sect. II (Statutes, 1997, p. 235, as renumbered by Decree (3) of 30 June 2000, Gazette, p. 1397), delete § 2.

2 This decree shall be effective from 1 October 2000.

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Decree (3): Committee of Management for the Language Centre

Explanatory note

The following decree, made on the recommendation of the Committee of Management for the Language Centre, adapts the composition of the committee to the University's new governance structures, and removes detailed provisions that are more appropriately covered by other means, such as standing orders.

Text of Decree (3)

1 In Ch. III, Sect. LI (Statutes, 1997, p. 317), delete cl. 1 and substitute: `1. There shall be a Committee of Management for the Language Centre, consisting of:

(1) the Pro-Vice-Chancellor (Academic Services and University Collections), or his or her nominee, who shall chair the committee;

(2)--(4) one person appointed by each of the Life and Environmental Sciences, Mathematical and Physical Sciences, and Medical Sciences Boards;

(5) a person appointed by the Humanities Board, not being a member of either the Faculty of Medieval and Modern Languages or the Faculty of Oriental Studies;

(6) a person appointed by the Social Sciences Board, not being a member of the Department of Educational Studies;

(7) a person appointed by the Continuing Education Board;

(8) a person appointed by the Board of the Faculty of Medieval and Modern Languages;

(9) a person appointed by the Board of the Faculty of Oriental Studies;

(10) a person appointed by the Committee for Educational Studies;

(11) the Director of the Language Centre;

(12), (13) two resident Junior Members, one appointed by the Graduate Committee of the Oxford University Student Union, and one appointed by the Academic Affairs Committee of the Oxford University Student Union.

The members under (2)--(10) shall hold office for four years, and members under (12) and (13) shall hold office for one year, and they shall be re-eligible.

The committee shall have power to co-opt up to four additional members, who shall hold office for periods to be fixed by the committee and shall be re-eligible.'

2 Ibid., delete cl. 3 (p. 318) and substitute:

`3. The duties of the committee shall be:

(a) to determine the policy of the centre, and to exercise general supervision over its work;

(b) to appoint the director and assistant director of the centre, and to prescribe their duties and conditions of service, subject to the approval of Council;

(c) to submit an annual report to Council.'

3 Ibid., delete cl. 5 and renumber existing cl. 6 as cl. 5

4 This decree shall be effective from 1 October 2000.

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Decree (4): Qualification for professorial fellowships

Explanatory note

The following decree adds the Vice-Chancellor to the list of those whose offices qualify them to hold professorial fellowships, as is appropriate under the new arrangements for appointment to the Vice-Chancellorship.

Text of Decree (4)

In Ch. VII, Sect. VII, § 2, SCHEDULE A (Statutes, 1997, p. 536), above `The Registrar' insert:

`The Vice-Chancellor'.

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Decree (5): Establishment of Michael Aris Fund for Tibetan and Himalayan Studies

Explanatory note

The University has received a most generous benefaction from the Michael Aris Trust for Tibetan and Himalayan Studies for the furtherance of Tibetan and Himalayan Studies within the University. The sum received from the trust, through the generosity of Hans and Märit Rausing and Joseph and Lisbet Koerner, has enabled it to establish a university lecturership in Tibetan and Himalayan Studies. The University has also received further sums for library provision in Tibetan and Himalayan Studies, which will enable it to fund a five-year post of assistant librarian, and for a fixed-term instructorship in Tibetan. The following decree establishes the fund, to which further sums and endowments for Tibetan and Himalayan Studies may be added.

Text of Decree (5)

In Ch. IX, Sect. I (Statutes, 1999, p. 588), insert new § 4 as follows and renumber existing §§ 4--7 (pp. 588--94) as §§ 5--8:

`§ 4. Michael Aris Fund for Tibetan and Himalayan Studies

1. The University accepts with deep gratitude from the Michael Aris Trust for Tibetan and Himalayan Studies, through the generosity of Hans and Märit Rausing and Joseph and Lisbet Koerner, a sum which, together with any further sums which may be donated for the same purpose, shall be used to establish a fund, to be known as the Michael Aris Fund for Tibetan and Himalayan Studies, the net income of which shall be used for the advancement of Tibetan and Himalayan Studies within the University.

2. The fund shall be administered by a board of management comprising the Chairman of the Board of the Faculty of Oriental Studies (chairman), a person appointed by the faculty board, the Keeper of the Oriental Collections in the Bodleian Library, the Boden Professor of Sanskrit, a person appointed by Council, and a person appointed by the Curators of the University Libraries.

3. The first charge on the net income of the fund shall be the salary and associated costs of a university lecturership in Tibetan and Himalayan Studies. Other charges on the fund shall be the provision, under such arrangements as the board of management may from time to time determine, of support for Tibetan language instruction, library provision (both for staff and for materials relating to Tibetan and Himalayan Studies), teaching materials and research expenses for the lecturer, research fellowships, and any other purpose approved by the board of management as contributing to the advancement of Tibetan and Himalayan Studies within the University.

4. The University Lecturer in Tibetan and Himalayan Studies shall lecture and give instruction and carry out advanced study and research in Tibetan and Himalayan Studies under the direction of the Board of the Faculty of Oriental Studies. The lecturer shall be appointed by the Board of the Faculty of Oriental Studies, in accordance with the provisions of Ch. VII, Sect. IV, § 3.

5. Any income unspent in any year on the first and other charges as defined in clause 3 above, whether in consequence of a vacancy in the lecturership or for any other reason, shall, at the discretion of the board of management, either be carried forward for expenditure in subsequent years or be spent in any other way or ways conducive to the advancement within the University of teaching, scholarship, and research in Tibetan and Himalayan Studies.

6. Council shall have power to amend this decree from time to time, provided that the main object of the fund, namely the advancement of Tibetan and Himalayan Studies within the University, shall always be kept in view.'

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Decree (6): Jaspars Memorial Fund

Explanatory note

The following decree, made on the recommendation of the Psychological Studies Board and with the concurrence of the General Board, constitutes the Medical Sciences Board as the board of management for the Jaspars Memorial Fund, in place of the Psychological Studies Board, under the new governance structures.

Text of Decree (6)

1 In Ch. IX, Sect. I, § 181, cl. 2 (Statutes, 1997, p. 662), delete `Board of the Faculty of Psychological Studies' and substitute `Medical Sciences Board'.

2 This decree shall be effective from the date of the establishment of the Medical Sciences Board.

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Decree (7): Experimental Psychology Fund

Explanatory note

The following decree, made on the recommendation of the Psychological Studies Board and with the concurrence of the General Board, transfers responsibility for the administration of the Experimental Psychology Fund from the Psychological Studies Board to the Medical Sciences Board, under the new governance structures. At the same time, opportunity is taken to delete on obsolete provision for the accumulation of income to capital. The existing restrictions on the use of the fund continue unchanged.

Text of Decree (7)

1 In Ch. IX, Sect. I, § 274, cl. 2 (Statutes, 1997, p. 708), delete `Board of the Faculty of Psychological Studies' and substitute `Medical Sciences Board'.

2 Ibid., cl. 3 (p. 709), delete `, at the discretion ... endowment fund or' and substitute `be'.

3 This decree shall be effective from the date of the establishment of the Medical Sciences Board.

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Decree (8): Trapnell Fund for Field Research in Africa

Explanatory note

The following decree, made on the recommendation of the Board of Management for the Trapnell Fund and with the concurrence of the Anthropology and Geography and Biological Sciences Boards and of the General Board, makes two minor changes to the composition of the board of management and allows the income of the fund to be used to support a research post in African Terrestrial Ecology in the Environmental Change Institute. The original benefactor, Mr Colin Trapnell, OBE, has been consulted and approves these changes.

Text of Decree (8)

1 In Ch. IX, Sect. I, § 346, cl. 2 (4)--(6) (Statutes, 1997, p. 732), delete `nominated by the member at (2) above' and substitute `jointly nominated by the members at (1)--(3) above'.

2 Ibid., final paragraph, delete `co-opt an additional member' and substitute `co-opt up to two additional members, at least one of whom may be co-opted'.

3 Ibid., insert new cl. 3 as follows and renumber existing cll. 3--4 (pp. 732--3) as cll. 4--5:

`3. Within the terms of clause 1 above, the first call on the net income of the fund shall be to support a research post in the subject of African Terrestrial Ecology in the Environmental Change Institute. The fund shall provide the salary costs of the person appointed and a research and travel fund for the holder of the post, and other such support costs on such terms as the board of management shall from time to time determine. The post shall be advertised at such grade and for such periods as the board of management shall determine, taking into account the financial position of the fund. The appointment shall be made by a selection committee appointed by the board of management, which shall normally be chaired by the IBM Director of the Environmental Change Institute. The board of management shall receive an annual report on the research carried out by the holder of this post.'

4 Ibid., cl. 4 (as renumbered), delete `The net income of the fund shall be applied' and substitute `The board of management may apply any surplus income remaining, after providing for the post specified in clause 3 above,'.

Key to Decree (8)

Cl. 1 makes the nomination of the three members on the committee with specialist knowledge the joint responsibility of the Professor of Geography (or deputy), the Sibthorpian Professor of Plant Science or Sherardian Professor of Botany (whichever may be on the committee at the time), and the Director of the Environmental Change Institute.

Cl. 2 provides for an additional member to be co-opted.

Cl. 3 provides for the first call on the fund to be the proposed research post in the Environmental Change Institute.

Cl. 4 enables any surplus income to be used for the purposes for which the fund is currently used.

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Decree (9): Establishment of Vice-Chancellors' Fund

Explanatory note

Council has learned with gratitude of donations from members of the Chancellor's Court of Benefactors, in honour of three recent Vice-Chancellors, Lord Neill of Bladen, Professor Sir Richard Southwood, and Sir Peter North, to create a fund to provide financial assistance for those reading for graduate research degrees of the University. The following decree establishes the fund.

Text of Decree (9)

In Ch. IX, Sect. I (Statutes, 1997, p. 736), insert new § 354 as follows and renumber existing §§ 354--5 (ibid., as amended by Decree (2) of 13 November 1997, Gazette, Vol. 128, p. 368) as §§ 355--6:

`§ 354. Vice-Chancellors' Fund

1. The University accepts with gratitude from the Trustee of the Campaign for Oxford Trust Fund donations received, and such further sums as may be contributed for the same purpose, to establish a fund to be known as the Vice-Chancellors' Fund, the net income of which shall be applied to the provision of financial aid for those working for a postgraduate research qualification of the University.

2. The fund shall be expendable, as to both capital and income, under arrangements to be approved from time to time by Council.

3. The arrangements for the administration of the fund shall be as determined from time to time by the Educational Policy and Standards Committee.

4. Income not expended in any year shall be carried forward for expenditure in subsequent years.

5. Council shall have power to alter this decree from time to time, provided that the main object of the fund, as defined in clause 1 above, is always kept in view.'

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Decree (10): Withdrawal from examinations

Explanatory note

It has come to notice that Ch. VII, Sect. II. D, cll. 14 and 15 (Examination Decrees, 1999, p. 1080, ll. 28--38) appear to be mutually inconsistent, in that the former precludes withdrawal by a candidate from an examination after the written part of the examination is complete, while cl. 15 prescribes that a candidate who fails to attend a viva voce examination shall be considered to have withdrawn unless he or she can satisfy the Vice-Chancellor and Proctors that the reason for non-attendance was illness or some other urgent and reasonable cause; moreover, similar, but consistent, provisions are made in the Regulations of the Proctors concerning the Conduct of Examinations, which also replicate cl. 13 of the decree (ibid., from p. 1068, l. 20 to p. 1069, l. 3, as amended by Gazette No. 4526, 28 October 1999, p. 258). In order to correct the position, and since provisions governing withdrawal from examinations seem more appropriately placed in the regulations than in a decree which otherwise governs examination times and entry of names, Council has made the following decree deleting the clauses concerned.

Text of Decree (10)

In Examination Decrees, 1999, p. 1080, delete ll. 23--38 and renumber existing cll. 16--21 (from p. 1080, l. 40 to p. 1081, l. 25, as amended by Decree (1) of 16 March 2000, Gazette, p. 940) as cll. 13--18.

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Decree (11): Name of the Professorship of Computing

Notwithstanding the provisions of Tit. XV, Sect. II, cl. 1 (Statutes, 1997, p. 108, as renumbered by Statute (2) approved by Congregation on 29 June 1999, Gazette, Vol. 129, pp. 1433, 1482), and of any decree or regulation to the contrary, the Professorship of Computing (formerly known as the James Martin Professorship of Computing) shall be known as the Christopher Strachey Professorship of Computing for the duration of the tenure of that chair by Professor S. Abramsky, Fellow-elect of Wolfson College.

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Decree (12): Name of the Professorship of Law

Text of Decree

Notwithstanding the provisions of Tit. XV, Sect. II, cl. 1 (Statutes, 1997, p. 110, as renumbered by Statute (2) approved by Congregation on 29 June 1999, Gazette, Vol. 129, pp. 1433, 1482, and as amended by the Statute approved by Congregation on 14 December 1999, Gazette, Vol. 130, pp. 458, 499), and of any decree or regulation to the contrary, Professor E. McKendrick, Fellow-elect of Lady Margaret Hall, shall bear the title of Professor of English Private Law for the duration of his tenure of the Professorship of Law.

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Decree (13): Conferment of the title of Visiting Lecturer (Ms E. Freeman)

The title of Visiting Lecturer in Law is conferred on Ms E. Freeman, Fellow of Clare College, Cambridge, for one year with effect from 1 October 2000.

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Decree (14): Vice-Presidency (Graduates) of the Oxford University Student Union

Explanatory note

In 1998 Council made a decree permitting the Student Union to appoint an additional full-time officer to serve as Graduate Sabbatical Officer, now known as the Vice-President (Graduates). That decree covered a three-year period, before the end of which the position was to be reviewed. Such a review has now taken place, and Council has agreed that the arrangement should be extended, for a further three-year period in the first instance, on the understanding that the Student Union should continue to cover from its existing resources approximately 30 per cent of the cost of the post over the three-year period. The following decree provides accordingly.

Text of Decree (14)

In Decree (6) of 5 March 1998, cl. 3 (Gazette, Vol. 128, p. 864), delete `three years' and substitute `six years'.

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Decree (15): Remission of composition fees (Mr M.W. Deibert)

Notwithstanding the provisions of Ch. VIII, Sect. I, § 6, cl. 3 (Examination Decrees, 1999, p. 1085), Mr M.W. Deibert, St Hugh's College, shall not be required to pay composition fees for the academic year 1999--2000, in respect of his studies for M.Phil.

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Decree (16): Consent to amendments to Statutes of Lincoln College

The consent of the University is given to the amendments to Statutes II, III, V, and VII of Lincoln College approved by the Governing Body on 26 January 2000, in so far as such consent is required by Section 7 (2) of the Universities of Oxford and Cambridge Act, 1923.

Note. The effects of the amendments are (1) to remove outdated provisions; (2) to clarify arrangements for College meetings; (3) to better distinguish terms of appointment for academic and administrative holders of fellowships; (4) to make the tenure of a Bursar or other administrative officer congruent with other provisions of the Statutes and the present date of retirement for other fellows; (5) to make arrangements relating to pension contributions congruent with the reduction in the retiring age of Rector previously agreed.

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Decree (17): Consent to amendment to Statutes of Corpus Christi College

The consent of the University is given to the amendment to Statute II of Corpus Christi College approved by the Governing Body on 3 May 2000, in so far as such consent is required by Section 7 (2) of the Universities of Oxford and Cambridge Act, 1923.

Note. The effect of the amendment is to provide for the appointment of a President for a fixed term and for greater flexibility as to the retirement date.

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2 Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Arculus, T.G.D., MA, Oriel
Fellerer, J.M., MA, Wolfson
Gregory, A.M., MA, Lincoln
Hufton, O.H., MA, Merton
Ng, F.S.L., MA, D.Phil., St John's
Wilkinson, S.C.A., MA, All Souls

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CONGREGATION 24 July

Degree by Special Resolution

No notice to the contrary having been received under the provisions of Tit. II, Sect. vi, cl. 6 (Statutes, 1997, p. 15), the following resolution is deemed to have been approved at noon on 24 July.

Text of Special Resolution

That the Degree of Master of Arts be conferred upon the following:

JAN MICHAEL FELLERER, Wolfson College

OLWEN HAZEL HUFTON, Merton College

MICHAEL JOHN VICKERS, MA status, Jesus College

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BOARDS OF FACULTIES

For changes in regulations for examinations, to come into effect on 18 August, see `Examinations and Boards' below.

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