Grants and Research Funding

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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RESEARCH SERVICES OFFICE

The Oxford University Research Services Office (RSO) is based in the University Offices, Wellington Square (with a satellite office in the Medical School Offices, Level 3, John Radcliffe Hospital). The RSO is part of the Finance Division of the University's central administration.

The RSO processes and approves all applications to outside bodies for research grants and approves research-related agreements on behalf of the University. It also acts in an advisory capacity for those seeking outside funding or requiring information about specific initiatives (e.g. LINK, ROPA, Teaching Company Schemes, EU research programmes, etc.).

The RSO produces a weekly bulletin on funding opportunities, electronic Research Funding News (eRFN), which is available to members of the University via the World Wide Web at: http://www.admin.ox.ac.uk/rso/erin/. Research-related information other than that regarding funding opportunities is communicated via the RSO's electronic Bulletin Board, which is updated on an ad hoc basis. This is also available to members of the University via the World Wide Web at: http://www.admin.ox.ac.uk/rso/oxonly/bboard.htm.

Research contracts with industry are negotiated through the RSO, which deals with research-related agreements covering the sponsorship of research, clinical trials, services to industry, confidentiality issues, material transfer, and consultancy. Contact details for members of the RSO are as follows:

Ms Catherine Quinn, Director (telephone: (2)70158, e-mail: catherine.quinn@admin. ox.ac.uk);

Dr Richard Liwicki, Head of Research Contracts Administration

(telephone: (2)70011, e-mail: richard.liwicki@admin.ox.ac.uk);

Mr Pierre-Manuel Espinasse, Head of Research Grants Administration (telephone (2)70043, e-mail: pierre.espinasse@admin.ox.ac.uk);

Ms Stephanie Malcolm, Research Grants Administrator

(telephone (2)70145, e-mail: stephanie.malcolm@admin.ox.ac.uk);

Dr Michael Halsey, Assistant Registrar, John Radcliffe Hospital satellite office (telephone: (2)22604, e-mail: michael.halsey@admin.ox.ac.uk);

Ms Kathryn Dally, Research Administration Officer (telephone:

(2)80319, e-mail: kathryn.dally@ admin.ox.ac.uk);

Ms Grace Garland, Research Administration Officer (telephone:

(2)22131, e-mail: grace.garland@admin.ox.ac.uk);

Ms Linda Andrews, Research Administration Officer (telephone:

(2)80666, e-mail: linda.andrews@admin.ox.ac.uk);

Dr Clara Ovenston, Research Administration Officer

(telephone: (2)70142, e-mail: clara.ovenston@admin.ox.ac.uk);

Ms Barbara Murray, Research Administration Officer

(telephone: (2)70039, e-mail: barbara.murray@admin.ox.ac.uk);

Enquiries relating to day-to-day processing of research grant applications should be addressed to the RSO's Research Grants Office (telephone: (2)70146), or, in the case of certain clinical departments, to the RSO satellite office, the Medical School Offices, Level 3, John Radcliffe Hospital, Headington (telephone:

(2)22544).

General enquiries may be addressed, in the first instance, to Mrs Jane Taylor (telephone: (2)70143), who will be pleased to direct calls to the appropriate member of staff.

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Submitting research grant applications to external sponsors

Members of the University are reminded that all applications for external research funding support must be endorsed on behalf of the University through the RSO before they are despatched to the sponsor, whether or not this is required by the funding body.

The reasons for the requirement are (i) to ensure that the funds being requested are adequate for the purpose and that the costing rules of the sponsor have been applied correctly, and

(ii) to ensure that the University could undertake the obligations arising from an award and that these do not contravene University policy.

The detailed arrangements are as follows: applicants for research grants should submit the original plus one copy of their application, together with a completed copy of the University's outside grants form, to the Research Services Office, Wellington Square (telephone (2)70146), leaving three clear working days for it to be processed.

In connection with the acceptance of awards and signature of contracts it should be noted that Statutes, Tit. X, cl. 3, provides that `no official of the University or any other person employed by the University or working in or in connection with any department of or under the control of the University shall in connection with any invention, discovery, or patent, or ... process, or manufacture have authority to make any representations on behalf of the University or to be concerned in any transaction whatsoever in connection therewith on behalf of the University except with the express consent of Council'.

The Research Services Office has been given authority to approve research funding applications to external sponsors and the terms of contracts in straightforward cases under this provision; in more complicated cases, specific authority is necessary.

Enquiries related to any aspect of externally sponsored research should be directed to the Research Services Office, whose staff would be pleased to help.

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