Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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Appointment of Acting President

Under the provisions of Tit. VII, Sect. v, cl. 4 (Statutes, 1997, p. 48), Council has designated ANGUS BRIAN HAWKINS, MA (BA Reading, PH.D. London), Bursar of Kellogg College, as Acting President of the college during the period 2 March to 31 August 1999, for which the President has been granted leave.

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The Prize has been awarded to CAROLINE FOSTER, St Catherine's College.

An additional prize, for exceptional excellence in Human Sciences, has also been awarded to Caroline Foster.

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University Offices

The University Offices will be closed from Wednesday, 23 December, until Sunday, 3 January, inclusive.

University Messenger Service

The last collection for mail from departments for despatch to departments and colleges will be in the morning of Tuesday, 22 December, and the last delivery will be made at midday on the same day. The normal service will be resumed on Monday, 4 January.

Sheldonian Theatre

The Sheldonian Theatre will be closed from Wednesday, 23 December, until Sunday, 3 January, inclusive.

University Counselling Service

The hours of the University Counselling Service will be as follows during the Christmas Vacation:

Monday, 14 December–Friday, 18 December: open 9.30 a.m.–1.30 p.m.

Monday, 21 December–Friday, 1 January: closed

Monday, 4 January–Friday, 8 January: open 9.30 a.m.–1.30 p.m.

From Monday, 11 January, normal opening times: weekdays 9.15 a.m.–5.15 p.m.

University Gazette

The final Gazette of term will appear on 17 December. Publication for Hilary Term will begin on 14 January.

The next Appointments Supplement will be published with the Gazette of 21 January.

The usual deadlines will apply throughout.

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Closure on Saturday, 12 December

The Librarian and Administrator wish to alert all users of the Modern History Faculty Library and Building that they will be closed on Saturday, 12 December. This is due to work taking place on the water mains in the vicinity of the building which will cut off its supply of water, and necessitates its closure on gounds of health and hygiene. The Librarian and Administrator regret any inconvenience caused.

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Study of the future of the University's digital collections

The University is addressing, formally, the future of its digitisation projects. A study, approved and funded by the Andrew W. Mellon Foundation, has been established and will run from November 1998 until July 1999 under the University Library Services Directorate. The project is being conducted by Stuart Lee, seconded from the Humanities Computing Unit, and is being overseen by a Project Steering Group (a subset of the University's Digital Library Resources Group comprising John Tuck, David Cooper, Marilyn Deegan, and Peter Leggate). Entitled `Scoping the Future of Oxford's Digital Collections', it aims to produce a report that looks at existing projects at Oxford, potential projects at Oxford, and how the University should approach this area in the future. The report, however, is not simply confined to Oxford and will also focus on the situation in the rest of the UK and international initiatives. The recommendations of the report, therefore, will be of value to all universities who plan to move forward in the area of the digital library.

The libraries of the University have been involved, for a number of years, in a variety of local and national digitisation projects and initiatives whose central aims have been to support research and scholarship by making key library materials more widely and conveniently available in networkable digital formats (e.g. the Internet Library of Early Journals, Broadside Ballads Project, Celtic and Medieval Manuscripts Project, Wilfred Owen Multimedia Digital Archive, and so on). Oxford's large and complex library system, under a single directorate since 1997, has now explicitly identified the digitisation of its extensive unique and rare holdings as a strategic priority, and is seeking to maximise its hitherto piecemeal investment of effort and resources in the digitisation arena through a more overtly planned and managed approach.

Formal Aims of the Report

The aims of the report are:

—to document, analyse and evaluate Oxford's current digitisation activities, as a basis for assessing the effectiveness of the various methodologies used;

—to investigate the possibilities for building on the existing project-based work and for migrating it into viable services for library users;

—to develop appropriate selection criteria for creating digital collections in the context of local, national, and international scholarly requirements for digital library products and services;

—to make recommendations for further investment and activity within the Oxford libraries sector and potentially within the UK research libraries community.

In order to achieve these it will have to identify specific tasks for phased funding and further development, and provide the University with an integrated set of practical and achievable objectives, amounting to a strategic plan for future investment in the digitisation of its library collections.

The Progress of the Report

The initial phases of the report are centred on a survey of current (or recently completed) digitisation projects at Oxford, potential projects, and other initiatives both nationally and internationally. In order to achieve this, one of the first tasks will be to look at existing models of assessing a collection for possible digitisation and other surveys of completed projects. The report will encompass such areas as:

—assessing archives/collections for digitisation, in terms of criteria for selection;

—selection and benchmarking, digitising primary source material (rare documents and non-rare documents), microfilms, and other media;


—post-editing, costs of digitisation;

—storage, preservation, and metadata;

—infrastructure within Oxford (location of service, legal deposit issues, structural location of service, overlap with existing services and projects, feeding into Resource-Based Learning);

—access (security, authentication, watermarking, charging models, metadata, browsing and searching).

To help with this the study will be sending out questionnaires, talking directly to projects, and consulting experts throughout the University and beyond.

Further information

Further information on the progress of the report will be published in due course, and an open day/afternoon is planned for the new year. Any member of the University who would like to receive further information, or who has a view on specific issues for the study to address, should contact Stuart Lee directly (telephone: (2)77230, e-mail:, URL:

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The following concerts will be given at 8.30 p.m. on the days shown in St John's College.

Admission to each concert is free. Programmes will be available from the Porters' Lodge at St John's, but are reserved for members of the college until about ten days before the event. Each programme will be valid as an admission ticket until 8.20 p.m. Any vacant seats will be filled from the door during the last ten minutes before the concert starts.

Sat. 23 Jan., the Hall: music for unaccompanied cello.

Wed. 10 Feb., the Auditorium: piano recital.

Mon. 1 Mar., the Auditorium: piano trios.

Mon. 26 Apr., the Auditorium: concert.

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COLIN CARR will give a master-class in the Auditorium on Sunday morning, 24 January. Chamber groups or performing soloists will receive coaching in front of an audience. There will be no charge, for performers or audience. Any performers wishing to take advantage of this opportunity should apply via the College Secretary as soon as possible.

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Annual Report 1997–8


The Principal of Linacre (on behalf of the Vice- Chancellor (Chairman)
The Senior Proctor
The Registrar
Dr G.E. Aylmer
Dr J.M. Roberts
Professor R. Fox
Mrs M. Clapinson (representing Bodley's Librarian)
Ms R. Dunhill, County Archivist of Hampshire
Dr R. Palmer, Librarian, Lambeth Palace


D.G. Vaisey: Keeper of the University Archives
S. Bailey: University Archivist
Ms E. Adams: Archives Assistant (until September 1998)
Ms P.G.A. Smith: Archives Assistant (from September 1998)

Ms Adams, who held the fixed-term one-year appointment as Archives Assistant during 1997–8, is now studying for the MA in Archives and Records Management at University College, London. Ms Smith, who graduated in History this year from the University of Durham, was selected from thirty-three candidates to replace her.


The Archives' income for the year 1997–8 was £65,481, and its expenditure was £71,442. The planned deficit of £5,941 continued the policy, outlined in last year's annual report, of expending on a major conservation and preservation programme a credit balance accumulated for this purpose for some years. Expenditure at the current level on this programme is planned at least until the end of the financial year 2000–2001, and the accumulated funds are available to support it.


During this year 780 enquiries have been dealt with, 604 of which were from the general public (1996–7 figures were 567 and 419 respectively). The increase again reflects greater use of e-mail and of the Archives Web-site. Six hundred and forty-three items have been produced for consultation in the Bodleian by readers. Subjects of research varied from state oaths and political casuistry in seventeenth-century England to the control of prostitution in Oxford in the nineteenth century; from French exiled clergy in the 1790s to R.H. Tawney's tutorial classes in Wrexham, 1909–12. The archives have been much used by those writing or rewriting entries for the New Dictionary of National Biography. Groups of graduate students, Department for Continuing Education summer school students, and undergraduates considering a career in archives have visited the archives room. Two parties of Bodleian Library Guides and a group from the United States interested in the life of Benjamin Franklin also visited.


A total of seventy-seven accessions from departments have been made during the year. These have included a further 850 historically significant files from the University Offices, a quantity of confidential files from the office of the Registrar following Dr Dorey's retirement, and a very substantial amount of additional material from the offices of the former Delegacy for Local Examinations and the Oxford and Cambridge Schools Examination board.


Catalogues have been completed of the records of the Sheldonian Theatre, the papers of the Chairmen of the Committee of Management of the Counselling Service, the substantial archive of the Oxford `side' of the Oxford and Cambridge Schools Examination Board, and the smaller archives of the Sir William Dunn School of Pathology, the Franks Commission, and Halifax House.


Ms Jane Egan, the part-time conservator working under the Oxford Colleges Conservation Consortium (which the Archives joined in 1996) has continued for two days a week on the repair and preservation of the papers of the Chancellor's Court and the badly damaged volumes among the records of the Proctor's Office. She has also continued the task of cleaning and rehousing the contents of the Lower Archive Room, and 106 further phase boxes (made to measure for individual volumes) have been made for the Archives by the Preservation and Conservation Department of the Bodleian, at a cost of £1,272.


The cause of the water leakage into one area of the Archives premises in the Examination Schools was identified and repaired by the Surveyor's staff. Contractors were employed to clean the accommodation there and this will now be done every two years. Occasional outbreaks of mould in that area caused by the high relative humidity, were dealt with, and a long-term solution is now being sought.

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Water-mains renovation and rehabilitation

The following notice is published at the request of Thames Water Utilities Ltd.:

Thames Water is working in your area to renovate the water mains that supply you. The work involves digging up pipes to restore or renew them. To do this we will probably need to cut off your water for short periods several times.

Interruption notices. We will shortly issue the warning Interruption Packs. The interruptions could occur over a twelve-week period; exactly when we get to you depends on what we find when we dig up the pipes, so we can't be precise at the moment.

If we have to cut off your water for more than six hours we will provide an alternative water supply nearby. We will tell you at least twenty-four hours before we start any work that affects your water supply.

We are proposing to commence works in Oxford city early in 1999.

Why do we need to do this work? The principal problem associated with the reliability of water distribution systems can be divided into three main areas, all associated with the corrosion of the pipes: (i) unsatisfactory water quality; (ii) lack of hydraulic capacity (e.g. flow and pressure); (iii) an unacceptable level of interruption of service through an excessive number of bursts.

How do we resolve these problems? Thames Water uses a range of techniques to restore the pipes to their original condition, as it would be both expensive and disruptive to relay all of the pipes.

The most common technique used is relining the existing pipes with epoxy resin.

If you have a vital need for water, for example if you are reliant on kidney dialysis, or if you have a business which relies on constant water, please call us on 0645 200 800, and quote reference TWR5.

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