Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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MAY PROFESSORSHIP OF MEDICINE

RAJESH V. THAKKER, who has been appointed to the professorship, will take up his duties on 1 July 1999.

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JUNIOR PAGET TOYNBEE PRIZES 1999

Prize in `the works of Dante' (joint award): PILAR BERTUZZI, Lincoln College, and JAYMEEN PATEL, Exeter College

Prize in `Old French Language and Literature: SUSAN CONNOR, St Catherine's College

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LAURENCE BINYON PRIZE 1999

The Prize has been awarded to MATTHEW EVE, Christ Church.

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WELSH PRIZE 1999

The Prize has been awarded to MISS ROSANNA WELLESLEY, Magdalen College.

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JANE WILLIS KIRKALDY JUNIOR PRIZE 1998

A Prize has been awarded as follows:

Proxime accessit: MS LORNA RONALD, St Hilda's College

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NOTICE OF ELECTION

Joint Consultative Committee for Non- academic Staff in Clinical Departments

Notice is given that there will be an election, on Monday, 19 July 1999, of four representatives of non-academic staff employed in university clinical departments on Whitley Council scales to serve as directly-elected employee representatives on the Joint Consultative Committee for Non-academic Staff in Clinical Departments, a subcommittee of the Clinical Staff Subcommittee of the Staff Committee. The subcommittee will meet on an ad hoc basis to discuss matters relating to the terms and conditions of employment of non- academic staff employed on Whitley Council scales in clinical departments. Those elected will hold office for two years, from 1 August 1999 until 31 July 2001 and will be eligible for re-election.

Those eligible for nomination and those eligible to propose and second nominations and to vote in the elections will be all staff, full-time and part- time, who are employed by the University, in clinical departments, in its Whitley Council non-academic scales. Among the four directly-elected employee representatives, there shall be at least one representative from each of the following three Whitley Council staff groups: administrative and clerical, professional and technical (PTB), and nurses. Once elected the four employee representatives will nominate one of their number to act as employee-side joint secretary.

Nominations in writing, indicating the names and departments of the proposer and the seconder, together with a statement from the nominee confirming that he/she is willing to stand for election and the staff group he/she is employed in, should be sent to Mr J. Kirwan, the University side secretary of the Joint Consultative Committee for Non-academic staff in Clinical Departments, University Offices, Wellington Square, so as to arrive no later than Friday, 18 June. It would also be helpful if each candidate would, at the time of nomination, submit a paragraph of 100 words about themselves and what they hope to contribute as representatives. This information will be distributed with the voting papers. Voting papers will be distributed through departments on Monday, 5 July, to be returned by Monday, 19 July. Members of non-academic staff employed in clinical departments on Whitley Council scales who wish to find out more about the role of the Directly-Elected representatives are welcome to contact Mr John Kirwan, in Personnel Services, on extension (2)70125.

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RULES COMMITTEE

Amendments to Regulations

At its meeting in Hilary Term 1999 the Rules Committee reviewed its current Regulations as required under Title XIII of the Statutes. The Committee agreed to introduce a number of amendments effective from 1 October 1999 and authorised its Chairman, the Senior Proctor, to finalise the drafting of the amendments on its behalf.

The amendments are intended to take into account: the enactment on 14 April 1999 of the revised Title XIII of Statutes (Gazette, Supplement (1) to No. 4473, 13 May 1998, pp. 1193--8), which now incorporates harassment as a specific offence and abolishes the distinction between `University' and `other' offences; new arrangements for the registration of sports clubs, in line with recommendations arising from the Review of Sport; perceived needs to relax the restrictions on the times when students from graduate colleges may row on the river during term and to strengthen the enforcement of regulations governing safety on the river. The amendments to Clause 1 set out below are contingent on approval being given to relevant recommendations arising from the Review of Sport; if such approval is not forthcoming before the end of Trinity Full Term 1999, the existing Regulations will remain in force until further notice.

Delete Decree XI, Section VIII (Statutes, 1997, pp. 783--8) and substitute the following with effect from 1 October 1999. (Amendments to current Regulations are indicated in bold face.)

§ 1. Clubs, societies, and publications

1. Junior Members of the University who form a club, society, or an organisation for whatsoever purpose (including one for the publication of a journal, newspaper, or magazine), and who wish to use the name of the University in its title (or in the title of a journal, newspaper, or magazine), shall

(a) register with the Proctors;

and (b) obtain the consent of the Vice-Chancellor. The Vice-Chancellor will not consider applications for the use of the name of the University until the club, society or organisation has been registered with the Proctors for two consecutive terms.

2. The consent of the Vice-Chancellor may be withdrawn or withheld if he or she sees fit.

3. A club, society, or organisation which does not wish to use the name of the University in its title may also register with the Proctors provided it conforms with the regulations in clauses 6, 7, and 8 below.

4. The Proctors may not unreasonably withhold or withdraw registration.

5.

(i) Each club, society, or organisation which registers with the Proctors shall be designated, as the Proctors see fit, to be either (a) a non-sports club, society or organisation (hereafter `non-sports club'), or (b) a club, society or organisation for sport (hereafter `sports club') or (c) an organisation for the publication of a journal, newspaper or magazine, whether in hard copy or electronic format (hereafter `publication').

(ii) Each such non-sports club and publication shall register with the Proctors through the Clerk to the Proctors. Each such sports club shall register with the Proctors through the Head of the Sports Department.

(iii) In this regulation, non-sports club, sports club and publication means the members of the club, society or organisation concerned.

6.(i) Each non-sports club which registers with the Proctors shall:

(a) establish a constitution and deposit a copy of it with the Proctors;

(b) act in accordance with the constitution established under (a) above;

(c) advise the Proctors promptly of any changes in the constitution established under (a) above;

(d) notify to the Proctors not later than the end of the second week of every Full Term the programme of meetings and speakers which has been arranged for that term (e.g. by sending them a copy of its term-card);

(e) appoint a president (or similar principal officer) who shall be a matriculated member of the University in residence for the purpose of fulfilling the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of § 1, cl. 6, and to accept the authority of the Proctors on club matters);

(f) appoint a secretary who shall be a matriculated member of the University in residence for the purpose of fulfilling the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University, or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to a member's signing, on election to office, an undertaking to abide by the provisions of § 1, cl. 6, and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its activities;

(g) appoint a treasurer who shall be a matriculated member of the University in residence for the purpose of fulfilling the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of § 1, cl. 6, and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member or the Proctors; and shall forward to the Proctors by the end of the second week of each term a copy of the accounts for the preceding term signed by the Senior Member for retention on the Proctors' files;

(h) not appoint several individuals jointly to hold any of the offices specified in (e), (f), and (g) nor allow any individual to hold more than one of these offices at a time;

(i) appoint a member of Congregation as Senior Member who shall be an ex officio member of its committee;

(j) notify to the Proctors by the end of the second week of each term the names of its officers and the names of the members of its committee. Inform the Proctors if it is to be disbanded and in doing so present a financial statement;

(k) notify the Proctors immediately of any changes in holders of the offices specified in (e), (f), and (g);

(l) admit to membership only members of the University and at the discretion of its committee, members of Ruskin College, of Plater College, of Ripon College, Cuddesdon, of Westminster College, and of St Stephen's House;

(m) admit to membership, if it so wishes, other persons not being members of the University, or one of the institutions listed in (l) above, provided that non-university members shall not constitute more than one- fifth of the total membership;

(n) if having a turnover in excess of £15,000 in the preceding year, or if owing to a change in the nature or scale of its activities, confidently expecting to have such a turnover in the current year, submit its accounts for audit by the University's auditors (or other auditors approved in advance by the Proctors). Accounts are to be ready for audit within four months of the end of its financial year and the costs of the audit shall be borne by the non-sports club. If requested by the auditors the non-sports club shall submit accounts and related material as a basis for a review of accounting procedures, the cost likewise to be borne by the non-sports club.

(o) maintain a register of current members who shall elect or appoint the officers (including those specified in (e), (f), and (g)) and who shall have ultimate responsibility for the activities of the non-sports club. This register must be made available for inspection by the Proctors on request.

(p) notify the Proctors if the non-sports club ceases to operate, and at the same time submit a final statement of accounts.

(ii) Each officer of a non-sports club must, on relinquishing his or her appointment, promptly hand to his or her successor in office (or to another member of the club nominated by its committee) all official documents and records belonging to the club, together with (on request from the club's committee) any other property of the club which may be in his or her possession, and must complete any requirements to transfer authority relating to control of the club's bank account, building society account or other financial affairs.

(iii) In exceptional circumstances, at the request of a non-sports club, the Proctors shall have discretion to dispense from the requirements of any of sub-clauses (i) (e), (f), (g), (h), (i), (j), (l), (m), and (n), subject to such terms and conditions as they may from time to time see fit to impose.

[Delete existing clause 7 and replace by:]

7. (i) Each sports club which registers with the Proctors shall:

(a) establish a constitution and deposit a copy of it with the Head of the Sports Department. This constitution must provide for the sports club to appoint a president (or similar principal officer), a secretary and a treasurer as in 6 (i) (e), (f), (g), and ( h) above; must provide for the club to admit members as in 6 (l) and (m) above; and must provide for the club to be run by a committee on which members of the University, both Senior and Junior, are in a majority;

(b) act in accordance with the constitution established under (a) above;

(c) advise the Proctors promptly, through the Head of the Sports Department, of any changes in the constitution established under (a) above;

(d) be designated or redesignated by the Proctors, as they see fit, to be a `foundation sport', `development sport', `focus sport', or `recognised sport';

(e) appoint to its committee a Senior Member (who shall be a person who is a Member of Congregation) through whom the club is accountable to the Proctors: in the case of a sports club designated by the Proctors to be a "recognised sport" in accordance with (d) above, the Senior Member shall be the Head of the Sports Department ex officio, who shall be formally responsible for the affairs of each recognised sports club;

(f) unless designated by the Proctors to be a `recognised sport' in accordance with (d) above, present to the Proctors, through the Head of the Sports Department, annual audited accounts together with a copy of the club's current constitution and list of officers (such accounts to be submitted not later than four months after the end of the financial year to which they relate);

(g) make all club administrative and coaching appointments through, and with the approval of, the Sports Strategy Committee, appointing only coaches who are accredited by the relevant national governing body.

(ii) Each officer of a sports club must, on relinquishing his or her appointment, promptly hand to his or her successor in office (or to another member of the club nominated by its committee) all official documents and records belonging to the club, together with (on request from the club's committee) any other property of the club which may be in his or her possession, and must complete any requirements to transfer authority relating to control of the club's bank account, building society account or any other financial affairs.

(iii) Any registered sports club may apply to the Proctors, through the Sports Strategy Committee, for permission to co-operate in the establishment of a federal or representative team.

(iv) There shall be only one registered club for each sport.

(v) In exceptional circumstances, at the request of a sports club submitted through the Head of the Sports Department, the Proctors shall have discretion to dispense from the requirements of any of sub-clauses (i) (a) to (f), subject to such terms and conditions as they may from time to time see fit to impose.

8. (i) A publication which registers with the Proctors shall

(a) notify to the Proctors by the end of the second week of each term the names of its editor or editors and the names of any other persons who have agreed to assume financial responsibility and shall promptly notify to the Proctors any changes in its editor or editors;

(b) appoint a member of Congregation as its Senior Member who shall be kept informed of the activities of the organisation;

(c) keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member or the Proctors; and forward to the Proctors by the end of the second week of each term a copy of the accounts for the preceding term signed by the Senior Member for retention on the Proctors' files;

(d) inform the Proctors when publication ceases and in doing so present a financial statement; and

(e) in the event of having a turnover in excess of £15,000 in the preceding year, or, owing to a change in the nature or scale of its activities, if confidently expecting to have such a turnover in the current year, shall submit its accounts for audit by the University's auditors (or other auditors approved in advance by the Proctors). Accounts shall be ready for audit within four months of the end of the financial year of the publication. If requested by the auditors, the publication shall submit accounts and related materials as a basis for accounting procedures, the cost likewise to be borne by the organisation for the publication. (ii) In exceptional circumstances, at the request of a publication, the Proctors shall have discretion to dispense from the requirement of subclauses (i) (b) and (c) subject to such terms and conditions as they may from time to time see fit to impose.

9. Failure to comply with this regulation may result in the non-sports club, sports club or publication being deregistered by the Proctors.

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§ II. Motor vehicles

No Junior Member of the University shall park a motor vehicle on any land of the University without the express permission of the person or body which has charge of that land.

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§ III. Defacement of property

1. No Junior Member of the University shall intentionally and without lawful authority deface any building, wall, fence or other structure within six miles of Carfax, by inscribing thereon any writing or posting thereon any bill. Any breach of this regulation will be treated as a University offence. Where the offending matter relates to the activity of a club, society, or publication, the committee of that club, society, or publication will be held collectively responsible.

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§ IV. Behaviour after examinations

1. No Junior Member of the University, other than a candidate presenting himself or herself for examination, shall, at any time between the hours of 12.15 and 1 p.m. or 5.15 and 6 p.m., or between fifteen minutes before and thirty minutes after the scheduled time for the completion of a Public Examination of the University for ten or more candidates, in the company of one or more other persons either:

(i) gather without the prior permission of the Proctors in a public thoroughfare within 300 metres of any place where such an examination is being, or has just been, held; or

(ii) having gathered in a public thoroughfare within one mile of any such place, fail to disperse after having been requested to do so by one or more of the Proctors, the Marshal, or their constables.

For the purpose of this regulation, persons shall be regarded as having gathered if they assemble, or form part of an assembly, in such a way as to cause, or to be likely to cause, obstruction of a public thoroughfare.

2 (i) No Junior Member of the University shall, in any place or thoroughfare to which members of the general public have access within six miles of Carfax, throw, pour, apply or use any thing or substance in a way which is intended, or is likely, to cause injury to any person, or damage to, or defacement or destruction of, any property.

2 (ii) No Junior Member shall be in possession of any thing or substance with intention to commit an offence under § IV 2 (i) of the Regulations of the Rules Committee.

[Former section V (Harassment) omitted and remaining sections renumbered.]

§ V. Overseas sports tours

No Junior Member of the University shall participate in any sports tours which involve overseas travel during Full Term without the prior permission of (i) the Senior Tutor of that member's college and (ii) the Proctors. The written permission of the Senior Tutor is to accompany any request to the Proctors.

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§ VI. Rowing on the river

(i) No Junior Member of the University (other than a Junior Member currently in residence at All Souls College, Linacre College, Nuffield College, St Antony's College, St Cross College, Templeton College, or Wolfson College) shall participate in rowing on the river between the hours of 8.30 a.m. and 1 p.m. from Monday to Friday inclusive during Full Term without the prior permission of the Proctors.

(ii) No Junior Member shall knowingly breach any regulation or instruction relating to safety on the river made by or on the authority of the body to which the University has delegated decision-making on sports matters, by Oxford University Rowing Clubs with the consent of the Proctors, or by a responsible external body such as the Environment Agency.

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PITT RIVERS MUSEUM

Closure of the main museum

The Pitt Rivers Museum would like to give notice to anyone planning a visit that the main displays are closed from spring 1999 until the New Year 2000 while essential building work is carried out. Anyone wishing to vist should telephone the Museum, or visit its Web site (http://www.prm.ox.ac.uk) for updated information on the reopening of the displays.

Temporary exhibition in the University Museum

Animals and Artefacts: Selections from the Pitt Rivers Museum Collections—a small temporary exhibition in the Oxford University Museum while the Pitt Rivers Museum is closed, highlighting the representation of animals on a variety of objects from around the world (until December)

Pitt Rivers Museum Annexe: forthcoming exhibitions

The annexe, in the Balfour Building, 60 Banbury Road, will maintain usual opening times throughout the year. West African Journeys: twelve albums of photographs by Michael Pennie— Photographs from research journeys in Ghana, Senegal, Côte d'Ivoire, Mali, Bukina Faso, and Togo, by British sculptor Michael Pennie (17 June–18 September) Photographs from Ladakh (from October) Open 1-4.30 p.m., Monday–Saturday. Entrance free. Information Line: Oxford (2)70949; enquiries: Oxford (2)70927; fax: Oxford (2)70943.

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INSTITUTE OF ARCHAEOLOGY

The Institute of Archaeology will be closed on 19 July for the whole day due to a complete shutdown associated with the transfer of electrical supply cables in the Ashmolean complex.

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