Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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CONFERMENT OF THE TITLE OF VISITING PROFESSOR

On the recommendation of the Physical Sciences Board, the General Board has conferred the title of Visiting Professor in the Principles of Engineering Design (Royal Academy of Engineering) on E. BOOTH, C.ENG., FICE, FISE (MA Cambridge), independent consultant engineer, for a period of three years from 1 April 1998.

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HEADSHIP OF THE DEPARTMENT OF ZOOLOGY

On the recommendation of the Biological Sciences Board, the General Board has assigned the department to P. HARVEY, MA, D.SC., Fellow of Jesus and Professor of Zoology, for a period of five years from 1 October 1998.

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ROCHE PRIZE IN LABORATORY MEDICINE 1998

The Prize has been awarded to STUART F.W. KENDRICK.

Proxime accesserunt: PAUL A. COHEN and MARC L. GUTENSTEIN.

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CLASSICAL HONOUR MODERATIONS PRIZES 1998

Hertford Prize: DELPHINE M. STRAUSS, Balliol College

First De Paravicini Prize: DAVID M.L. THOMAS, Balliol College

Second De Paravicini Prize: LUKE B.T. HOUGHTON, Merton College

Proxime accessit: CHARLES E.L. GOLDSMITH, Balliol Collegep Honourable mention: KATHERINE C. HARLOE, Magdalen College Harold Lister Sunderland Prize: JONATHAN W. KIRKPATRICK and DELPHINE M. STRAUSS, both of Balliol College (joint award)

Honourable mention: LISA J. CATER, Merton College

Prize for Comparative Philology: GABRIELLE M. HIGGINS, Merton College

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RHODES TRUSTEES

The Rhodes Trustees have appointed DR JOHN ROWETT, Fellow and Tutor of Brasenose College, to be Secretary of the Trustees and Warden of Rhodes House from 1 September 1999.

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GENERAL BOARD REVIEW OF THE DEPARTMENT OF STATISTICS

The General Board has appointed a committee to review the Department of Statistics. The committee's terms of reference are:

(a) to review the research and teaching activities of the Department of Statistics, and the future direction these activities might be expected to take, having regard to international standards of excellence;

(b) to review the department's `service' provision for users in other disciplines taking account of appointments not held within the department;

(c) to review the organisational and management structures of the department, including its relationship with the Mathematical Sciences Board, and to review such matters as planning, accommodation, and future space needs;

(d) to make recommendations, bearing in mind constraints on the level of resources likely to be available.

The membership of the review committee is:

Dr J.M. Landers, All Souls (Chairman)
Professor Niels Keilding, University of Copenhagen
Professor Frank Kelly, FRS, University of Cambridge
Professor Adrian Smith, Imperial College, London
Dr P. Clifford, Department of Statistics

The committee would welcome written comments on matters falling within its terms of reference. These should be sent to the secretary to the review committee, Miss C.L. Lee, University Offices, Wellington Square, by Friday, 8 May.

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PROPOSALS FOR HONORARY DEGREES TO BE CONFERRED AT THE ENCAENIA IN 1999, AND FOR DEGREES BY DIPLOMA

Council's Advisory Committee for Degrees by Diploma and Encaenia Honorary Degrees gives preliminary consideration both to proposals received from members of Congregation for the conferment of degrees by diploma upon royal personages and heads of state on occasions other than Encaenia, and to proposals for the conferment of Encaenia honorary degrees. The current membership of the committee is: Dr P.A. Slack, Principal of Linacre (Pro-Vice- Chancellor, in the chair); Dr A.M. Bowie, Queen's (Assessor 1998–9, ex officio); Dr R. Goodman, St Antony's (Assessor 1997–8, ex officio); Professor J. Griffin, Balliol (Public Orator, ex officio); Mr A.B. Atkinson, Warden of Nuffield; Professor I.C. Butler, Christ Church; Professor R.A. Cowley, Wadham; Professor Sir John Grimley Evans, Green College; Professor C.A.R. Hoare, Wolfson; Professor S.D. Iversen, Magdalen; Dr J.M. Rawson, Warden of Merton; Professor A.J. Ryan, Warden of New College. The committee finds it helpful to be able to review all proposals together, in a standard format. Members of Congregation who wish to make suggestions to the committee about honorary degrees to be conferred at the Encaenia in 1999 are therefore asked to do so on a special proposal form, a copy of which will be found printed in this Gazette, after `Advertisements' below (further copies of the form are also obtainable from Miss J.M. Noon at the University Offices, Wellington Square). It will be possible to download a copy of the form from the Administrative Information Web site (www.admin.ox.ac.uk/encaenia/), though the form must be returned as hard copy, under strictly confidential cover, to Miss Noon. Completed forms should be returned to her not later than Friday, 8 May 1998. There is a special form for proposals for degrees by diploma, copies of which are available from Miss Noon. Members of Congregation wishing to suggest candidates are asked in particular to note the following points:

(a) under Council's standing orders, no member of Council or of the advisory committee shall forward to that committee or propose directly to Council the name of any person for any honorary degree unless he or she is prepared personally to recommend that the conferment of such a degree be seriously considered;

(b) while informal soundings within the University on any proposal will often be desirable, every effort should be made to ensure that publicity is not at any stage given to any proposal for the conferment of an honorary degree. The advisory committee will report to Council early in Michaelmas Term, submitting a short-list of candidates for further consideration. Council will then decide which proposals should be referred to its Committee on Honorary Degrees. The final list of proposed honorands, drawn up by Council in the light of the latter committee's report, will be submitted to Congregation for approval in accordance with the requirements of Tit. II, Sectt. vi and viii (Statutes, 1997, pp. 14–16).

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WORKING PARTY ON ACCESS

At the end of Michaelmas Term the Vice-Chancellor set up a Working Party on Access to Oxford. The terms of reference of the Working Party are as follows:

(i) to analyse the present composition of the undergraduate and postgraduate body of the University; and in the light of its findings,

(ii) to consider the most effective means of ensuring a broad diversity of students in terms of social and educational background, gender, age, personal circumstances, and ethnic, regional, and national origin, and the appropriate conditions of successful study of such students, having regard always to preservation of Oxford's academic standards and particular academic purposes; and

(iii) to report upon other mechanisms by which this University might usefully participate in a `learning society', having similar regard to its academic standards and purposes; and

(iv) to submit a report, with recommendations, not later than the end of Trinity Term 1998, for consideration by Council, the General Board, and the Conference of Colleges. Colleges and faculties are being written to separately for their views on a number of access-related matters, but any member of the university who would like to comment on any aspect of the Working Party's remit is most welcome to do so. Comments should be sent to the Secretary of the Working Party, Miss Jane Minto, Oxford Colleges Admission Office, University Office, Wellington Square, Oxford OX1 2JD, by Monday, 18 May.

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COMPOSITION OF ELECTORAL BOARDS

The composition of the electoral boards to the posts below, proceedings to fill which are currently in progress, is as follows:

May Professorship of Medicine


                                        Appointed by

Professor Sir Richard Southwood

(Chairman) Mr Vice-Chancellor The Principal of Somerville ex officio Professor G. Alberti Council Professor Sir David Weatherall General Board Professor J.I. Bell ex officio Professor K.E. Davies General Board Professor R.E. Phillips Clinical Medicine Board Dr K.A. Fleming Clinical Medicine Board Dr C. Bunch Oxfordshire Health Authority Dr M. Wood Somerville College

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Sir John Hicks Professorship of Economics


The Principal of Linacre (Chairman)Mr Vice-Chancellor
The Warden of Nuffield                  ex officio
Professor D.F. Hendry                   Council
Professor N. Stern                      General Board
Professor R.W. Blundell                 General Board
Professor P.D. Klemperer                Social Studies Board
Professor J.S. Vickers                  Social Studies Board
Dr M. Stevens                           Social Studies Board
Professor C.J.E. Bliss                  Nuffield College

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UNIVERSITY OFFICES

Restriction on vehicle parking

From Saturday, 23 May, any unauthorised vehicles parked in the parking spaces belonging to the University Offices, Oxford, off Little Clarendon Street and to the rear of the offices, will be wheel-clamped. There will be a £30 charge for release.

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WIDOWS OF FORMER MEMBERS OF THE UNIVERSITY'S PENSION SCHEMES

From time to time the attention of the University is drawn to individual cases of financial hardship among widows of former members of the Federated Superannuation System for Universities (FSSU) and the University of Oxford Employees Pension Scheme (EPS). Limited resources are available to alleviate proven cases of hardship and any enquiry should be addressed to the Superannuation Officer, University Offices, Wellington Square, Oxford OX1 2JD. All cases are dealt with in the strictest confidence.

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UNIVERSITY OFFICES

The University Offices will be closed for normal business on Monday, 4 May, and Monday, 25 May.

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UNIVERSITY MESSENGER SERVICE

The University Messenger Service will not operate on Monday, 4 May, and Monday, 25 May.

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SHELDONIAN THEATRE

The Sheldonian Theatre will be closed on Monday, 4 May, and Monday, 25 May.

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INSTITUTE OF ECONOMICS AND STATISTICS LIBRARY

The Institute of Economics and Statistics Library will be carrying out a pilot scheme, opening 9.30 a.m.–5 p.m. on Saturdays of weeks 0–7 of Trinity Term this year.

The library will be operating a skeleton staff on Saturday, so it may not be possible to fetch items from the closed stack or answer complex subject-specific queries.

During term the library is open 9.30 a.m.–10 p.m., Monday–Thursday, and 9.30 a.m.–7 p.m. on Fridays.

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REPORT OF THE RULES COMMITTEE

The statutory annual meeting of the Rules Committee was held on 6 March 1998, chaired by the then Senior Proctor (Dr M E Ceadel).

The Committee made the following appointments to the panels from which members of the Disciplinary Court are drawn by lot:

Congregation Panel

Dr J M A Ashbourn (Wolfson)*
Dr A M Buchanan (St Hilda's)
Dr M J O Francis (Wolfson)
Ms J M Innes (Somerville)
Revd S Innes (Greyfriars)
Dr T S Kemp (St John's)
Dr N J Kruger (St Cross)
Ms J Seymour (Trinity)*
Dr L J Smith (Harris Manchester)
B E Woolnough (St Cross)

Junior Members' Panel

Ms A M Clark (Corpus)
Mr E J Fife (Lincoln)
Ms R E Isba (Somerville)
Mr T Jestadt (St John's)**
Mr J E Metcalfe (Lincoln)
Mr M F Mullins (Queen's)
Mr G Petrochilos (Trinity)
Ms C E Pinches (St Anne's)**
Ms R J Reeves (New)
Mr W G Turner (St John's)

* Name subsequently drawn by lot by the Registrar to serve on the Court 1998--2000.

** Name subsequently drawn by lot by the Registrar to serve on the Court 1998--1999. The Committee also appointed four local solicitors to the panel from which Mr Vice-Chancellor selects the Clerk of the University Disciplinary Court for the forthcoming year. (Subsequent to the meeting, Mr H W B Mendus was selected for appointment to this position for a further year.)

The Committee reviewed its Regulations currently in force (Tit. XI, Sect. VIII; Statutes, 1997, pp. 783--8). In order to improve the operation of that part of the Regulations concerning the registration of student clubs, societies and publications, the Committee agreed to introduce with effect from Michaelmas Term 1998 the detailed amendments indicated (in bold face) below. Subject to these amendments, the Committee agreed that its Regulations should remain in force for the year commencing Michaelmas Term 1998.

Amendments to the Regulations of the Rules Committee effective from Michaelmas Term 1998

§ 1. Clubs, societies, and publications

1. Junior Members of the University who form a club, society, or an organisation for whatsoever purpose (including one for the publication of a journal, newspaper, or magazine), and who wish to use the name of the University in its title (or in the title of a journal, newspaper, or magazine), shall (a) register with the Proctors; and (b) obtain the consent of the Vice-Chancellor. The Vice-Chancellor will not consider applications for the use of the name of the University until the club, society or organisation has been registered with the Proctors for two consecutive terms.

2. The consent of the Vice-Chancellor may be withdrawn or withheld if he or she sees fit.

3. A club, society, or organisation which does not wish to use the name of the University in its title may also register with the Proctors provided it conforms with the regulations in clauses 6, 7 and 8 below.

4. The Proctors may not unreasonably withhold or withdraw registration. 5. (i) Each club, society, or organisation which registers with the Proctors shall be designated, as the Proctors see fit, to be either (a) a non-sports club, society or organisation (hereafter `non-sports club'), or (b) a club, society or organisation for sport (hereafter `sports club') or (c) an organisation for the publication of a journal, newspaper or magazine, whether in hard copy or electronic format (hereafter `publication').

(ii) Each such non-sports club and publication shall register with the Proctors through the Clerk to the Proctors. Each such sports club shall register with the Proctors through the Secretary to the Committee for Sport.

(iii) In this regulation, non-sports club, sports club and publication means the members of the club, society or organisation concerned.

6. (i) Each non-sports club which registers with the Proctors shall:

(a) establish a constitution and deposit a copy of it with the Proctors;

(b) act in accordance with the constitution established under (a) above;

(c) advise the Proctors promptly of any changes in the constitution established under (a) above;

(d) notify to the Proctors not later than the end of the second week of every Full Term the programme of meetings and speakers which has been arranged for that term (e.g. by sending them a copy of its term-card);

(e) appoint a president (or similar principal officer) who shall be a matriculated member of the University in residence for the purpose of fulfilling the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of § 1, cl. 6, and to accept the authority of the Proctors on club matters);

(f) appoint a secretary who shall be a matriculated member of the University in residence for the purpose of fulfilling the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University, or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to a member's signing, on election to office, an undertaking to abide by the provisions of § 1, cl. 6, and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its activities;

(g) appoint a treasurer who shall be a matriculated member of the University in residence for the purpose of fulfilling the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of § 1, cl. 6, and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member or the Proctors; and shall forward to the Proctors by the end of the second week of each term a copy of the accounts for the preceding term signed by the Senior Member for retention on the Proctors' files;

(h) not appoint several individuals jointly to hold any of the offices specified in (e), (f) and (g) nor allow any individual to hold more than one of these offices at a time;

(i) appoint a member of Congregation as Senior Member who shall be an ex officio member of its committee;

(j) notify to the Proctors by the end of the second week of each term the names of its officers and the names of the members of its committee; (k) notify the Proctors immediately of any changes in holders of the offices specified in (e), (f) and (g);

(l) admit to membership only members of the University and at the discretion of its committee, members of Ruskin College, of Plater College, of Ripon College, Cuddesdon, of Westminster College, and of St Stephen's House;

(m) admit to membership, if it so wishes, other persons not being members of the University, or one of the institutions listed in (l) above, provided that non-university members shall not constitute more than one-fifth of the total membership; (n) if having a turnover in excess of £15,000 in the preceding year, or if owing to a change in the nature or scale of its activities, confidently expecting to have such a turnover in the current year, submit its accounts for audit by the University's auditors (or other auditors approved in advance by the Proctors). Accounts are to be ready for audit within four months of the end of its financial year and the costs of the audit shall be borne by the non-sports club. If requested by the auditors the non-sports club shall submit accounts and related material as a basis for a review of accounting procedures, the cost likewise to be borne by the non-sports club. (o) maintain a register of current members who shall elect or appoint the officers (including those specified in (e), (f) and (g)) and who shall have ultimate responsibility for the activities of the non-sports club. This register must be made available for inspection by the Proctors on request. (p) notify the Proctors if the non-sports club ceases to operate, and at the same time submit a final statement of acounts.

(ii) Each officer of a non-sports club must, on relinquishing his or her appointment, promptly hand to his or her successor in office (or to another member of the club nominated by its committee) all official documents and records belonging to the club, together with (on request from the club's committee) any other property of the club which may be in his or her possession, and must complete any requirements to transfer authority relating to control of the club's bank account, building society account or other financial affairs.

(iii) In exceptional circumstances, at the request of a non-sports club, the Proctors shall have discretion to dispense from the requirements of any of sub-clauses (i) (e), (f), (g), ( h), (i), (j), (l), (m), and (n), subject to such terms and conditions as they may from time to time see fit to impose. 7. A sports club which wishes to register with the Proctors shall observe the same provisions as those set out for non-sports clubs in § 1, cl. 6, cexcept that\: (i) in respect of the requirement in 6 (i) (g) for the treasurer to keep a proper record of its financial transactions and to submit accounts to the Proctors on a termly basis, a sports club may with the consent of the Senior Member concerned elect to vest in its Senior Member the responsibility for keeping a proper record of its financial transactions and, after having been registered with the Proctors for three consecutive terms may submit its accounts annually not later than by the end of the eighth week of Trinity Term; (ii) in respect of the requirement in 6 (i) (i) to appoint a member of Congregation as Senior Member, a sports club may elect to appoint a member of Congregation as its Senior Treasurer instead; (iii) in respect of the requirement in 6 (i) (j) to notify the names of its officers and committee members termly, a sports club may elect to notify such details annually by not later than the end of the second week of Michaelmas Term.\

8. (i) A publication which registers with the Proctors shall

(a) notify to the Proctors by the end of the second week of each term the names of its editor or editors and the names of any other persons who have agreed to assume financial responsibility and shall promptly notify to the Proctors any changes in its editor or editors.

(b) appoint a member of Congregation as its Senior Member who shall be kept informed of the activities of the organisation;

(c) keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member or the Proctors; and forward to the Proctors by the end of the second week of each term a copy of the accounts for the preceding term signed by the Senior Member for retention on the Proctors' files;

(d) inform the Proctors when publication ceases and in doing so present a financial statement; and

(e) if having a turnover in excess of £15,000 in the preceding year, or, owing to a change in the nature or scale of its activities, if confidently expecting to have such a turnover in the current year, shall submit its accounts for audit by the University's auditors (or other auditors approved in advance by the Proctors). Accounts shall be ready for audit within four months of the end of the financial year of the publication. If requested by the auditors, the publication shall submit accounts and related materials as a basis for accounting procedures, the cost likewise to be borne by the organisation for the publication.

(ii) In exceptional circumstances, at the request of a publication, the Proctors shall have discretion to dispense from the requirement of subclauses (i) (b) and (c) subject to such terms and conditions as they may from time to time see fit to impose. 9. Any breach of this regulation shall be a university offence. 10. Failure to comply with this regulation may result in the non-sports club, sports club or publication being deregistered by the Proctors.

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ASHMOLEAN MUSEUM

Vivien Leigh Prize

A prize of £300 is offered by the Ashmolean Museum from the Vivien Leigh Fund for a two-dimensional work of art on paper, not exceeding 55 by 40 centimetres, by an undergraduate member of the University. The work will be chosen, if a work of sufficient merit is submitted, by the Keeper of Western Art in the Ashmolean Museum, from work submitted to the Print Room by Wednesday, 17 June, or work exhibited at the annual degree show at the Ruskin School of Drawing and Fine Art. (Work exhibited at the degree show should not be submitted to the Museum.) It is a condition of the award that the winning work be given to the Ashmolean.

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CONCERT

St John's College and Colin Carr

STEVEN ISSERLIS (cello) and THOMAS ADES (piano) will perform the following at 8.30 p.m. on Monday, 11 May, in the Garden Quadrangle Auditorium, St John's College: Bach, Sonata No. 2 for Gamba, and Suite No. 3 for unaccompanied cello; Suk, Ballade and Serenade, op. 3, No. 1; Janacek, two pieces from On an overgrown path, piano solo; Kodaly, Sonata, op. 4; Barber, Sonata.

Admission is free. Programmes will be available from the Porters' Lodge, St John's, but are reserved for members of the college until 2 May. Each programme will be valid as an admission ticket until 8.20 p.m. Any vacant seats will be filled from the door during the last ten minutes before the concert starts.

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FACULTY OF MUSIC

Opera performance

The Minister, a one-act opera by Professor Roger Scruton, will be performed in the Holywell Music Room, conducted by Jonathan Williams, at 8.30 p.m. on Friday, 1 May. Tickets, costing £15 and £12 (student concessions £5), may be obtained from Blackwell's Music Shop or at the door. For further details, telephone 01666 510 327.

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ASHMOLEAN LIBRARY

Arrangements during the construction of the Sackler Library, summer 1998–summer 2000

Revised notice

The Committee for the Ashmolean Library advises readers that construction of the Sackler Library, on a site immediate west of the Library, is scheduled to begin in the first week of July 1998, for completion in the late summer of 2000. The Committee has been advised that working conditions will vary according to the stage of adjacent construction, but should be tolerable for the majority of the time. It regrets the inconvenience to readers from the inevitable disruption and noise, and is taking all practicable steps to keep disruption to a minimum.

The project involves the replacement of the Griffith Institute, and the decanting of its holdings into adjacent accommodation for the construction period. Decanting activities will be spread over a period from the second week in September 1998 until 9th October, resulting in different parts of the collections being inaccessible for different periods. Initially the Ancient Near Eastern books will be moved to the basement of the Oriental Institute, followed by decanting of the Egyptological holdings into the houses of 2, and 4-6 St. John's Street in late September. All other sections of the Ashmolean's collections will remain on site.

Building works will be required within the Ashmolean Library to (1) block various windows to reduce construction noise from the adjacent site, and (2) replace the ancillary entrance and toilets currently provided by the Griffith Institute in a new temporary entrance into Room 1, accessed from the adjacent (Cast Gallery) lane.

The works relating to (1) involve blocking in the mezzanine windows into Room 1 and the Haverfield room, with associated ventilation provisions. These works are provisionally programmed to affect the Haverfield Room for three days during 6 - 8 July, and Room 1 during 8 - 10 July. During these periods, reading in each space will not be practicable, but it is hoped to maintain some access to most book stacks.

Works relating to (2) will involve construction work immediately outside room 1 for a period of up to 6 weeks, starting in late August 1998, during which some noise is inevitable. At some dates during September, much of Room 1 will need to be closed for one day to allow some readers' places and shelving to be repositioned, and separately for up to three further days, to allow the new entrance doorway to be formed, and possibly a new book hoist to be installed.

A one day total closure of the Library will be required due to a complete electrical shut-down, associated with the provision of a new electrical substation, and the transfer of supplies to all surrounding buildings. This is scheduled for Wednesday 4th November.

Programmes for these and other secondary works will be refined in due course, and readers advised as soon as dates are finalised, as will any changes to the programme.

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FACULTY OF ORIENTAL STUDIES

University Instructorship in Turkish

Applications are invited for a new instructorship in Turkish in the Oriental Studies Faculty, tenable for five years from 1 October 1998. Applicants should have a native command of Turkish and be fluent in English. They should have completed a first degree in Turkish, linguistics, or the teaching of English, and should preferably have experience of teaching Turkish as a foreign language.

The instructor will be expected to give between fifteen and twenty hours of instruction per week in full term. The full duties are set out in the further particulars, which all applicants are asked to consult and which can be obtained from the office of Dr A.M. Knowland, Secretary to the Board of the Faculty of Oriental Studies, Oriental Institute, Pusey Lane, Oxford OX1 2LE (telephone; Oxford (2)88202, fax: (2)78190, e- mail: orient@orinst.ox.ac.uk), to whom formal applications naming three referees (seven typed copies, or one only from candidates overseas) should be sent by Friday, 1 May.

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