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[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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KATHERINE JANE HUMPHRIES (BA Cambridge, MA, PH.D. Cornell), Fellow of Newnham College and Reader in Economics and Economic History, University of Cambridge, has been appointed to the readership with effect from 1 October 1998.

Dr Humphries will be a fellow of All Souls College.

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Prizes have been awarded to BETH MARIAN COLLIN, Green College, ELEANOR HARRIET RUSSELL, Balliol College, and MERLIN LUKE WILLCOX, Keble College.

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The composition of the electoral board to the post below, proceedings to fill which are currently in progress, is as follows:

Professorship of the Physical Examination of Materials

                                  Appointed by

The President of St John's          Mr Vice-Chancellor [1]
The Principal of Linacre            ex officio
Professor A. Sutton                 Linacre College
Professor J.W. Steeds               Council
Dr J. King, Rolls-Royce             General Board
Professor A. Howie                  General Board
Professor B. Cantor                 Physical Sciences          
Professor J.D. Hunt                 Physical Sciences
Dr C.R.M. Grovenor                  Physical Sciences

[1] Appointed by Mr Vice-Chancellor under the provisions of Tit. IX, Sect. iii, cl. 2 (Statutes, 1997, p. 67).

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The remaining Gazettes of this academic year will be published on 26 June, and 2, 16, and 30 July. Publication for 1998–9 will begin on 24 September.

Appointments Supplements will appear on 26 June, 16 July, and 30 July.

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Consultation on publication of personal information

As a result of changes in the Data Protection Act and concern about the need to protect individuals from possible sexual or political harassment, Hebdomadal Council has agreed that all members of staff should be consulted about the personal information about them which is held in the telephone directory database.

This database is used not only as the basis of the printed directory, which is available only within the University, but basic details of names and telephone numbers which are held in it are also made available outside the University, on-line on the Internet (see

The following letter is being circulated to all staff whose names are in the directory database. Attached to it is a form on which staff may request that personal information be omitted. The completed forms should be returned to the Telecommunications Coordinator for the staff member's college or department (normally the bursar or administrator). Null returns are not required. If possible, staff should make their requests during June. Because of the tight timescales for the preparation of the printed directory, requests made later cannot be guaranteed to be incorporated. However, the on-line versions of the database may be corrected at any time. It should be noted that for certain types of information to be omitted, the head of department or Head of House must be consulted and give authorisation.

Letter to all members of staff: Consultation on Personal Telephone Directory Entries

Hebdomadal Council has decided, in the light of advice about changes in the Data Protection Act, that individual members of the University should be consulted about their entries in both printed and on-line versions of the University's telephone directory. You are now able to request that certain personal information about you be excluded from telephone directory information which is published both inside and outside the University.

Personal information held in the directory database includes title, initials, surname, college or department and, in some cases, job title. All this information is listed in the printed directory, which is circulated only within the University. The same details are available in the University's on-line directory, excepting job titles, which are omitted from this version. The new procedures for assembling and publishing directory information are detailed below. They are intended particularly to assist staff who are concerned that the release of gender or job-specific information into the public domain might put them at risk from sexual or politically motivated harassment but they also aim to allow a balance to be struck between protecting the interests of individual members of staff and releasing information which assists the University to fulfil its functions.

A similar exercise will also be undertaken regarding e- mail directory information but since this is held in a separate database and includes students as well as staff, the Computing Service will consult you separately about this.

1 Gender-Specific Titles

You may require your personal title to be omitted from your individual telephone directory entry if you are concerned about the release of gender-specific information. No further authority is needed for this.

2 Names and Job Titles

(a) Information published within the University. You may ask for your name and/or job title to be omitted from directory information intended only for internal University use. In such cases, your head of department (or faculty board chairman/Head of House, as appropriate) must be consulted. Consent to exclusion from the University's internal printed and on-line telephone directories will be given only in exceptional circumstances, and you are advised that your request may be overruled by your head of department if he or she determines that it is in the department's interests to include such information.

(b) Information published outside the University. You may ask for your name to be omitted from externally-available directory information if you feel that you have good cause to do so. Any such request must be discussed with and approved by your head of department.

In either case 2(a) or 2(b), if you disagree with the ruling of your head of department, you have the right to appeal.

If you wish to exclude any information from your directory entry, please complete the form overleaf, ask your head of department to signify approval if appropriate and return it to the Telecommunications Coordinator of your department or college (usually your administrator or bursar) as quickly as possible, and certainly by early June. You should note that deadlines for directory production are tight and it may not be possible to incorporate changes in this years' directories if requests are delayed.

I.D. Everett
Telecommunications Manager           27 May 1998

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