Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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SIR ALEC TURNBULL TRAVELLING SCHOLARSHIP 1997

The Scholarship has been awarded to DR GAVIN SACKS.

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KOLKHORST EXHIBITIONS

Kolkhorst Exhibitions have been awarded to MS HELEN MABELIS, Wadham College, G.R. MCPHERSON, Brasenose College, and MS CLOTILDE M. NSUDDE, Christ Church.

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GIBBS PRIZE IN BIOCHEMISTRY 1997

The Prize has been awarded to FREDERICK F. CH'EN, Balliol College.

Proxime accessit: MS ELAINE HENDRY, St John's College.

Book Prizes: MS CHARLOTTE BIGLAND, Wadham College, DAVID BOLTON, St John's College, and MS RACHEL SMALLRIDGE, St John's College.

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GIBBS PRIZE IN CHEMISTRY 1997

The Prize has been awarded to HON WAI LAM, Jesus College.

Book Prizes: DAVID A SCHOFIELD, Magdalen College, THOMAS G.R. SELLERS, St John's College, CHRISTOPHER M.P. SEWARD, Jesus College, and JONATHAN M. WRIGHT, New College.

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GIBBS PRIZE IN GEOGRAPHY 1997

The Prize has been awarded jointly to STUART FRANKLIN, Harris Manchester College, and TIMOTHY MITCHELL, Christ Church.

Book Prizes: MS ELIZABETH H. GRIERSON, St Edmund Hall, and MS EUGENIE MATHIEU, Brasenose College.

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GIBBS PRIZE IN MODERN HISTORY 1997

The Prize has been awarded to PAUL R. KENWARD, Lady Margaret Hall.

Proxime accessit: WILLIAM H. WHYTE, Wadham College.

Book Prizes: DOMINIC SANDBROOK, Balliol College, and SHASHI JAYAKUMAR, St Hugh's College.

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GIBBS PRIZE IN POLITICS

The Prize has been awarded to ANDREW GREEN, Keble College.

Proxime accessit: DANIEL J. BUTT, Wadham College.

Book Prizes: ROBERT P. KAYE, Queen's College, and DANIEL C.P. MOBLEY, Somerville College.

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GIBBS THESIS PRIZE IN POLITICS 1997

The Prize has been awarded to ROLAND HONEKAMP, Balliol College.

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GIBBS PRIZE IN ZOOLOGY 1997

The Prize has been awarded to ROBIN C. MAY, St Anne's College.

Proxime accessit: MS KATHERINE SHEARD, Keble College.

Book Prize: RICHARD SANDS, St Peter's College.

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GIBBS PRIZE IN LAW 1997

The Prize has been awarded to BENJAMIN J. PARKER, St Hugh's College.

Proxime accessit: MS JESSICA E. SPEIGHT, Keble College.

Book Prize: JONATHAN E. MORGAN, Balliol College.

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GEORGE WEBB MEDLEY JUNIOR PRIZES 1997

Prizes have been awarded to SEBASTIAN N. BARNES and KAMAKSHYA D. TRIVEDI, both of Merton College.

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DOOLEY PRIZE IN ANATOMY 1996–7

The Prize has been awarded to DR NICK CARTMELL.

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WELSH PRIZE 1997

The Prize has been awarded to MISS CATHERINE ROBERTS, St Catherine's College.

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COMPOSITION OF ELECTORAL BOARDS

The composition of the electoral boards to the posts below, proceedings to fill which are currently in progess, is as follows:

                                         Appointed by

Professorship of
  Public Health

The Principal of Linacre
(Chairman)                            Mr Vice-Chancellor[1]
The Master of St Cross                ex officio
Dr S. Griffiths                       Oxfordshire Health
                                        Authority
Sir Kenneth Calman                    Council
Professor N.E. Day                    Council
Dr P. Troop                           General Board
Dean of Clinical Medicine             General Board
Professor Sir David Weatherall        Clinical Medicine Board
Professor R. Peto                     Clinical Medicine Board
Professor D.A. Warrell                St Cross College




Professorship of General Practice

The Master of St Cross
(Chairman)                           Mr Vice-Chancellor[1]
The President of Kellogg             ex officio
Professor L. Southgate               Council
Professor A.-L. Kinmonth             General Board
Dr L.T. Newman                       General Board
Dean of Clinical Medicine            General Board
Dr R.J. Mather                       Oxfordshire Health Authority
Professor Sir John Grimley Evans     Clinical Medicine Board
Professor Sir David Weatherall       Clinical Medicine Board
Dr P. Davies                         Kellogg College

[1] Appointed by Mr Vice-Chancellor under the provisions of Tit. IX, Sect. III, cl. 2 (Statutes, 1997, p. 67).

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UNIVERSITY VIDEO-CONFERENCING SERVICE

The University's Video-conferencing service will be officially launched in the Headley Lecture Theatre, the Ashmolean Museum, on Thursday, 27 November, 5–7 p.m. The Vice-Chancellor will formally launch the service with a video-recorded message, and a keynote address will be given by Professor Stephen Heppell (Anglia Polytechnic University), Chairman of the European Teleconferencing Federation and Director of ULTRALAB. Several other live links will be made with colleagues in the UK, Europe, and North America, during which those attending will be able to discuss how other institutions use video-conferencing for both teaching and research. The full programme will be announced in next week's Gazette. Wine and light refreshments will be served between 5 and 7 p.m. Admission to this event is by invitation only, and those wishing to attend are asked to contact Rebecca Knight (telephone: (2)70526, fax: (2)70527, e-mail: ETRC@etrc.ox.ac.uk) as soon as possible.

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GUIDELINES FOR LEAVE FOR ACADEMIC STAFF

The General Board's regulations in respect of sabbatical leave and dispensation from CUF lecturing obligations are set out in Ch. VII, Sect. I Statutes, 1997, pp. 384–6). Provisions for other leave are set out in the same section (pp. 382–3). The following guidelines describe the General Board's policy and practice in respect of applications for leave which do not fall within the category of straightforward sabbatical leave or dispensation, i.e. special leave.

Applications for leave to hold some public offices or certain research awards

(a) Applications for leave to accept an appointment in the public service of national importance are normally granted by the General Board, provided that the purpose of the leave can be shown to be compatible with the academic interests of the faculty, the faculty board lends its support to the application, and it is clear that the individual intends to return to university service after the period of leave. Leave for this purpose for heads of departments or professors can, however, be problematic, for obvious reasons.

(b) Applications to national bodies for prestigious and competitive research awards (such as British Academy Research Readerships and Senior Research Fellowships, EPSRC Senior or Advanced Fellowships and Nuffield Foundation Social Science Research Fellowships) should be made to the General Board through the faculty board. It is usual for such national bodies to specify that applications should be made through the employing institution, and in Oxford's case this involves routing the application via the faculty board to the General Board. The University will normally support such applications for prestigious awards, but it is necessary for the faculty board and the General Board to consider carefully what replacement teaching arrangements will be required if an application is successful.

Leave granted under (a) and (b) does not count against sabbatical entitlement: indeed the rules of some research awards specifically forbid this. However, as in other cases of special leave, the period of leave does not count as qualifying service for the purpose of calculating future entitlement to sabbatical leave, and sabbatical leave is not normally granted in the period immediately preceding or following periods of such leave, although some flexibility may be exercised in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

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Applications for leave for other purposes

All other applications for leave are initially considered in terms of application for sabbatical leave, until entitlement to sabbatical leave is exhausted. In other words, if an individual applies for leave under this section for any term which he or she would be entitled to take as sabbatical leave, any leave granted for that term will be granted as sabbatical leave. Such leave may also be granted as sabbatical leave in advance of entitlement: in other words, sabbatical leave will be granted for a term which the applicant would not normally be entitled to take as sabbatical leave, and leave for the term in question will then be deemed to be taken in a later term (normally not more than six terms later). In this way the leave will count against an individual's sabbatical entitlement: taking the individual's service as a whole, the leave will not be in addition to the standard sabbatical entitlement. For sabbatical leave to be granted in advance of entitlement, an academic case must be made by the faculty board to the Appointments Committee of the General Board.

When sabbatical leave entitlement had been exhausted, an application has to be considered in whole or in part as one for special leave. In such cases, faculty boards are required, when making recommendations to the Appointments Committee of the General Board, to specify whether, and if so how, the grant of such leave would be in the academic interests of the faculty. Where there is no statement of academic interest, or this statement is not persuasive, special leave will not be granted.

Applications for special leave cover many kinds of situation. One would be an unrepeatable opportunity to pursue academic interests where the applicant is ineligible for sabbatical leave. In such a case it would be necessary for the faculty board to demonstrate the academic advantage (to the University rather than to the individual) of the individual being able to accept the opportunity, and for an explanation to be given of why such an opportunity could not be taken up at a later period when the applicant would be entitled to sabbatical leave. Another situation where special leave might be applied for would be where there was a need for fieldwork for a period exceeding one year, which could therefore not be accommodated within the sabbatical provisions. In such a case it would be expected, as usual, that as much of the leave as possible would be taken as sabbatical or sabbatical in advance of entitlement, and the faculty board would again need to demonstrate the academic advantage to the University of the application's being granted.

Very occasionally applications are made for leave to enable someone to accept an appointment in another academic institution (other than a routine visiting appointment held during sabbatical leave). In such instances, the faculty board would need to make an extremely convincing case as to desirability of the individual being offered reversionary rights to his or her university post for any application to be successful. Factors taken into account would include all relevant circumstances relating to the individual's role within the faculty and the consequences for the faculty, in terms of the refilling of the post, if leave were not to be granted and the individual were therefore to resign. On this latter point, it should be noted, of course, that if leave is granted and the individual subsequently resigns during the period of leave or at the end of it, the uncertainty about the long-term filling of the post will have been exacerbated. The longer the appointment in the other institution the less likely it is that leave will be granted; leave will not be granted save in the most exceptional circumstances to enable someone to decide whether to accept a permanent appointment elsewhere.

In each of the situations outlined above, applications are considered on their academic merits, but it is emphasised that the nature of special leave is that it is granted exceptionally rather than automatically. Advice on the likelihood of success of any application can be obtained from the Secretary of Faculties or the secretary of the Appointments Committee of the General Board.

The General Board takes the view that academic staff are specifically appointed to undertake both teaching and research, and (although the Board would support arrangements whereby teaching in excess of a contracted or reasonable stint was relieved) an extremely good case needs to be made in support of an application for special leave which would have the result of the individual's teaching being conducted mainly or wholly by someone else. This is a especially true given that the sabbatical leave scheme has been preserved intact throughout retrenchment, so providing the opportunity for individuals to concentrate on research in one term out of every seven. Willingness to forgo university stipend or the ease with which funding for a replacement appointment may be attracted will not be sufficient to guarantee in any way the success of an application for special leave.

It is emphasised that any application for leave, including any application for funding which might result in the need for leave from university duties to be granted, must be made to the General Board through the faculty board (and head of department, in departmentally organised faculties). In every case the academic advantage to the institution will be the general criterion by which applications will be considered: in every case the General Board requires details of any necessary substitute arrangements, including those relating to examining and graduate supervision.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University under the terms of their contracts, however, no such offer should be accepted without the explicit approval of the General Board under the procedures set out above: for this reason any prospect of such an offer, however indefinite, must be discussed (in strict confidence) with Dr Whiteley, secretary to the Appointments Committee of the General Board, at the very earliest opportunity. Delay in bringing to the attention of the University the possibility that an offer may be made will mean that if applications and substitute arrangements then have to be considered at short notice, this might compromise the chance of leave being granted.

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Stipendiary arrangements

Leave granted under the above arrangements is normally without university stipend, but the precise implications for payment can vary. In some cases the leave is clearly unpaid, such as when appointments in the public service are held. In other cases, such as the holding of prestigious research awards, the University is expected to continue paying the individual, while the grant-giving body provides support for the University to employ a replacement: or the grant-giving body supplies a sum of money which is equivalent to that paid by the University under normal circumstances to the individual. Although this is technically special leave without university stipend, the University will continue to pay the stipend to the individual through the payroll mechanism, being reimbursed by the award-giving body. Special leave under any other arrangement will mean the University will cease to make payments of stipend and national insurance and superannuation contributions. In general, except where the rules of grant-giving bodies in respect of major competitive awards specify otherwise, it is expected that the normal result of the granting of an application for special leave will be the release to the University of the full salary and on-costs of the substantive university appointment, which may be available, with the agreement of the General Board, to the faculty board for the making of any necessary replacement appointment. This is particularly important given the University's practice of advertising temporary university lecturerships, for example, without cash-limited salary scales.

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McDONNELL--PEW CENTRE FOR COGNITIVE NEUROSCIENCE

An award from the McDonnell--Pew Program in Cognitive Neuroscience, based in the United States of America, has funded the establishment of a Centre for Cognitive Neuroscience at the University. It started in 1990 and is currently funded until the end of 1997. The centre links work on many aspects of brain research relevant to human cognition in several departments at Oxford and other institutions.

The McDonnell--Pew Centre encourages work in all areas of cognitive neuroscience across all relevant disciplines and embraces research on experimental, theoretical, and clinical studies of perceptual analysis, memory, language, and motor control, including philosophical approaches to cognition.

The centre offers several forms of support:

Anyone wishing to join the mailing list of the centre should contact Harriet Fishman, Administrative Secretary, McDonnell--Pew Secretariat, University Laboratory of Physiology, Parks Road, Oxford OX1 3PT (telephone: Oxford (2)72497, e-mail: cogneuro@physiol.ox.ac.uk).

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CONCERTS

St John's College and Colin Carr

THE BRENTANO QUARTET will perform the following at 8.30 p.m. on Monday, 24 November, in the Garden Quadrangle Auditorium, St John's College: Haydn, op. 77, no. 1; Gyorgy Kurtag, op. 28; Mendelssohn, op. 44, no. 2. Admission is by tickets, which will be free and available one week in advance from the Porters' Lodge.

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St John's College Musical Society

HELEN FAIRER will give a piano recital of works by Haydn, Schumann, Debussy, and Brahms, at 8.30 p.m. on Tuesday, 2 December, in the Garden Quadrangle Auditorium, St John's College. Admission is free.