Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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The Prize has been awarded jointly to MATTHEW C. BOYLE, St John's College, and RAJESH VEDANTHAN, Magdalen College.

An additional prize has been awarded to RUTH M. YOUNGER, Mansfield College.

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Approval has been given for the implementation at Oxford of an increase in clinical academic salaries in line with the salary awards for 1998 decided by the Doctors and Dentists Review Body. The new rates provide for a 2.35 per cent increase with effect from 1 April 1998 with a further increase of 2.2 per cent on the pre-1 April base for all salaries and salary scales with effect from 1 December 1998.

Payment with arrears will be made in May.

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Ten or more members of Congregation may arrange to have a flysheet circulated with the Gazette (a) on matters before Congregation, or Convocation in regard to the election of the Professor of Poetry, or (b) relating to matters of general interest to the University, subject to the following general conditions:

(i) no flysheet will be circulated which in the opinion of the Vice-Chancellor and Proctors might be defamatory or otherwise illegal;

(ii) the right is reserved on behalf of the University and its employees, without prior consultation with the signatories, to publish an apology in respect of any statement in a flysheet which is complained of as defamatory or otherwise illegal (whether or not the statement can be shown to be true);

(iii) the signatories shall jointly and severally indemnify the University and its employees against any costs or damages payable in respect of their flysheet and, unless a Queen's Counsel (to be mutually agreed on by the signatories and the University) shall advise within four months of the making of any claim in respect of a flysheet that any proceedings could be contested with the probability of success, such damages shall include any sum paid by the University in settlement of any claim arising out of the flysheet;

(iv) the flysheet shall consist of one leaf only (though text may appear on both sides of the leaf); the text shall include the name and college or department of each of the signatories;

(v) a copy of the text of the flysheet shall be delivered to the Registrar before 10 a.m. on the Monday of the week in which circulation is desired; it shall be accompanied by an indemnity in accordance with condition (iii) above drawn up on a form obtainable from the Registrar and signed by each of the signatories of the flysheet; the Registrar shall be informed at the same time which of the signatories is to be notified whether the Vice-Chancellor and Proctors have authorised circulation;

(vi) the Registrar shall arrange for the production by the University Press of copies of a flysheet the circulation of which has been duly authorised.

Though every effort will be made to circulate on the day desired flysheets so received, it must be understood that this cannot be guaranteed.

(a) Matters before Congregation or Convocation

If the flysheet deals with a matter that is a formal agendum for Congregation, or for Convocation in regard to the election of the Professor of Poetry, or the subject of a report published in the Gazette, the production costs will be met from university funds.

(b) Matters of general interest to the University

If the flysheet deals with a matter that is not a formal agendum for Congregation or the subject of a report published in the Gazette, the Vice-Chancellor will decide whether it is of sufficient general interest to warrant circulation with the Gazette; the production costs for such a flysheet will be the responsibility of the signatories.

Oxford University Student Union

The Executive and the Graduate Committee of the Oxford University Student Union may have flysheets circulated with the Gazette under the arrangements and subject to the conditions set out above, provided that:

(1) the number of names to be included on the flysheet under condition (iv) shall be not less than a majority of the total number of members of the Executive or the Graduate Committee of OUSU, as the case may be, and each of the persons named shall sign the indemnity required under condition (v);

(2) the maximum number of flysheets to be circulated as of right, whether on matters before Congregation (to be paid for by the University) or on matters of general interest to the University (to be paid for by OUSU and to be subject to the Vice-Chancellor's decision as prescribed under (b) above) shall be three per term for each of these bodies, save that the Vice-Chancellor shall have discretion to permit further flysheets.

Subject to proviso (1) above, the Executive and the Graduate Committee of OUSU may also support flysheets signed by not less than ten members of Congregation.

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In a departure from previous practice, the European Documentation Centre is now being supplied with stocks of leaflets and booklets on a variety of European topics to give away to interested users. Although these publications are mostly at an introductory level, they can form a succinct introduction to a topic. Recent titles include: `How is the European Union protecting our environment?'; `How is the European Union meeting social and regional needs?'; `When will the Euro be in our pockets?'; `The European Union: key figures'.

There are also a few copies of an A3-size poster of Euro notes and coins; and for `Europe Day' (9 May) the EDC usually has a supply of posters and postcards for distribution. The full range of these can be seen at the EDC, which can supply any copies required.

The institutions of the European Union now have their own Web sites, most of which are accessible via the main server at The quality of information available is generally very high, and coverage comprehensive at various levels, from details of research projects and partners, through Green and White Papers, to recent full-text judgements from the Court of Justice. Many European enquiries can now be answered directly and fully from these Web sites. Readers are welcome to explore on their own, but library staff will always be prepared to give guided sessions covering particular research interests.

The European Commission's Representation in London has now decentralised its information activities, and requests for information are now referred back to the local information `relay'. There are now several relays directed at different groups of users: EDCs for higher education (see below); Public Information Relays in public libraries for the general public; Euro Info Centres for businesses, European Resource Centres for schools and Further Education colleges; and Carrefours for the rural community.

EDCs are extensive deposited collections of official publications of the European Union on all subjects, normally housed in academic libraries throughout the Community, intended to support academic courses in European integration. EDC status entitles the host library to receive one copy free of charge of most significant publications and documents of the EU. There are forty-six EDCs in the United Kingdom; the Bodleian Library has been a full EDC since 1963, and has extensive archival collections in all subject areas. For further information, see the Oxford EDC Web pages at:

Oxford University's European Documentation Centre is situated within the Bodleian Law Library in the St Cross Building, and is open 9 a.m.–10 p.m., Monday–Friday, during term-time, 9 a.m.–7 p.m. during vacation, and 9 a.m.–1 p.m. on Saturdays.

Those wishing to discuss their European information requirements should contact Elizabeth Martin (telephone: (2)71463, fax: (2)71475, e-mail:

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The General Board's regulations in respect of sabbatical leave and dispensation from CUF lecturing obligations are set out in Ch. VII, Sect. I

(Statutes, 1997, pp. 384–6). Provisions for other leave are set out in the same section (pp. 382–3). The following guidelines describe the General Board's policy and practice in respect of applications for leave which do not fall within the category of straightforward sabbatical leave or dispensation, i.e. special leave.

Applications for leave to hold some public offices or certain research awards

(a) Applications for leave to accept an appointment in the public service of national importance are normally granted by the General Board, provided that the purpose of the leave can be shown to be compatible with the academic interests of the faculty, the faculty board lends its support to the application, and it is clear that the individual intends to return to university service after the period of leave. Leave for this purpose for heads of departments or professors can, however, be problematic, for obvious reasons.

(b) Applications to national bodies for prestigious and competitive research awards (such as British Academy Research Readerships and Senior Research Fellowships, EPSRC Senior or Advanced Fellowships and Nuffield Foundation Social Science Research Fellowships) should be made to the General Board through the faculty board. It is usual for such national bodies to specify that applications should be made through the employing institution, and in Oxford's case this involves routing the application via the faculty board to the General Board. The University will normally support such applications for prestigious awards, but it is necessary for the faculty board and the General Board to consider carefully what replacement teaching arrangements will be required if an application is successful.

Leave granted under (a) and (b) does not count against sabbatical entitlement: indeed the rules of some research awards specifically forbid this. However, as in other cases of special leave, the period of leave does not count as qualifying service for the purpose of calculating future entitlement to sabbatical leave, and sabbatical leave is not normally granted in the period immediately preceding or following periods of such leave, although some flexibility may be exercised in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

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Applications for leave for other purposes

All other applications for leave are initially considered in terms of application for sabbatical leave, until entitlement to sabbatical leave is exhausted. In other words, if an individual applies for leave under this section for any term which he or she would be entitled to take as sabbatical leave, any leave granted for that term will be granted as sabbatical leave. Such leave may also be granted as sabbatical leave in advance of entitlement: in other words, sabbatical leave will be granted for a term which the applicant would not normally be entitled to take as sabbatical leave, and leave for the term in question will then be deemed to be taken in a later term (normally not more than six terms later). In this way the leave will count against an individual's sabbatical entitlement: taking the individual's service as a whole, the leave will not be in addition to the standard sabbatical entitlement. For sabbatical leave to be granted in advance of entitlement, an academic case must be made by the faculty board to the Appointments Committee of the General Board.

When sabbatical leave entitlement had been exhausted, an application has to be considered in whole or in part as one for special leave. In such cases, faculty boards are required, when making recommendations to the Appointments Committee of the General Board, to specify whether, and if so how, the grant of such leave would be in the academic interests of the faculty. Where there is no statement of academic interest, or this statement is not persuasive, special leave will not be granted.

Applications for special leave cover many kinds of situation. One would be an unrepeatable opportunity to pursue academic interests where the applicant is ineligible for sabbatical leave. In such a case it would be necessary for the faculty board to demonstrate the academic advantage (to the University rather than to the individual) of the individual being able to accept the opportunity, and for an explanation to be given of why such an opportunity could not be taken up at a later period when the applicant would be entitled to sabbatical leave. Another situation where special leave might be applied for would be where there was a need for fieldwork for a period exceeding one year, which could therefore not be accommodated within the sabbatical provisions. In such a case it would be expected, as usual, that as much of the leave as possible would be taken as sabbatical or sabbatical in advance of entitlement, and the faculty board would again need to demonstrate the academic advantage to the University of the application's being granted.

Very occasionally applications are made for leave to enable someone to accept an appointment in another academic institution (other than a routine visiting appointment held during sabbatical leave). In such instances, the faculty board would need to make an extremely convincing case as to desirability of the individual being offered reversionary rights to his or her university post for any application to be successful. Factors taken into account would include all relevant circumstances relating to the individual's role within the faculty and the consequences for the faculty, in terms of the refilling of the post, if leave were not to be granted and the individual were therefore to resign. On this latter point, it should be noted, of course, that if leave is granted and the individual subsequently resigns during the period of leave or at the end of it, the uncertainty about the long-term filling of the post will have been exacerbated. The longer the appointment in the other institution the less likely it is that leave will be granted; leave will not be granted save in the most exceptional circumstances to enable someone to decide whether to accept a permanent appointment elsewhere.

In each of the situations outlined above, applications are considered on their academic merits, but it is emphasised that the nature of special leave is that it is granted exceptionally rather than automatically. Advice on the likelihood of success of any application can be obtained from the Secretary of Faculties or the secretary of the Appointments Committee of the General Board.

The General Board takes the view that academic staff are specifically appointed to undertake both teaching and research, and (although the Board would support arrangements whereby teaching in excess of a contracted or reasonable stint was relieved) an extremely good case needs to be made in support of an application for special leave which would have the result of the individual's teaching being conducted mainly or wholly by someone else. This is a especially true given that the sabbatical leave scheme has been preserved intact throughout retrenchment, so providing the opportunity for individuals to concentrate on research in one term out of every seven. Willingness to forgo university stipend or the ease with which funding for a replacement appointment may be attracted will not be sufficient to guarantee in any way the success of an application for special leave.

It is emphasised that any application for leave, including any application for funding which might result in the need for leave from university duties to be granted, must be made to the General Board through the faculty board (and head of department, in departmentally organised faculties). In every case the academic advantage to the institution will be the general criterion by which applications will be considered: in every case the General Board requires details of any necessary substitute arrangements, including those relating to examining and graduate supervision.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University under the terms of their contracts, however, no such offer should be accepted without the explicit approval of the General Board under the procedures set out above: for this reason any prospect of such an offer, however indefinite, must be discussed (in strict confidence) with Dr Whiteley, secretary to the Appointments Committee of the General Board, at the very earliest opportunity. Delay in bringing to the attention of the University the possibility that an offer may be made will mean that if applications and substitute arrangements then have to be considered at short notice, this might compromise the chance of leave being granted.

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Stipendiary arrangements

Leave granted under the above arrangements is normally without university stipend, but the precise implications for payment can vary. In some cases the leave is clearly unpaid, such as when appointments in the public service are held. In other cases, such as the holding of prestigious research awards, the University is expected to continue paying the individual, while the grant-giving body provides support for the University to employ a replacement: or the grant-giving body supplies a sum of money which is equivalent to that paid by the University under normal circumstances to the individual. Although this is technically special leave without university stipend, the University will continue to pay the stipend to the individual through the payroll mechanism, being reimbursed by the award-giving body. Special leave under any other arrangement will mean the University will cease to make payments of stipend and national insurance and superannuation contributions. In general, except where the rules of grant-giving bodies in respect of major competitive awards specify otherwise, it is expected that the normal result of the granting of an application for special leave will be the release to the University of the full salary and on-costs of the substantive university appointment, which may be available, with the agreement of the General Board, to the faculty board for the making of any necessary replacement appointment. This is particularly important given the University's practice of advertising temporary university lecturerships, for example, without cash-limited salary scales.

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To accompany the special lectures being given during 1997--8 to celebrate the sesquicentenary of the Taylor Institution (see `Lectures' below), there will be a rolling exhibition in the Voltaire Room during Hilary and Trinity Terms of materials relating broadly to the theme of each lecture and to the history of European language and literature studies at Oxford.

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Music Faculty

THE ALLEGRI STRING QUARTET (with Dominique Wong-Min, piano) will perform Haydn's Quartet in F minor, op. 20, no. 5, and Dvorák's Piano Quintet in A major, op. 81, at 1 p.m. on Friday, 15 May, in the Holywell Music Room. Tickets, costing £5 (concessions £2.50) are available from Blackwell's Music Shop, or at the door.

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St Anne's College

1998 Mrs Robert Balfour Concert XIV

JULIET ALLEN will give a piano recital to include sonatas by Beethoven and Tippett, and Brahms' Variations on a Theme of Handel, at 8 p.m. on Saturday, 16 May, in the Mary Ogilvie Lecture Theatre, St Anne's College. Tickets (free of charge) are available on application to the College Secretary.

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St John's College

COLIN CARR will perform Bach's suites 4, 5, and 6 for unaccompanied cello at 8.30 p.m. on Thursday, 11 June, in the Garden Quadrangle Auditorium, St John's College. Admission will be by programme, available free from the Porters' Lodge a week before the concert.

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Trinity College

THE DUKE STRING QUARTET, the resident quartet at Trinity College, will perform works by Kevin Volans, Peter Koene, and Bartók at 8.30 p.m. on Tuesday, 12 May, in the chapel, Trinity College. Admission is free.

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Wine-tastings will be held at 5.45 p.m. on the following Wednesdays in the University Club (6 South Parks Road). All members and their guests are welcome, the fee being £2 per person.

13 May: Burgundies.

17 June: Wines for summer drinking.