Grants and Research Funding

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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RESEARCH SERVICES OFFICE

The Oxford University Research Services Office is based in the University Offices, Wellington Square, and is part of the central university administration.

The office processes and approves all applications to outside bodies for research grants and contracts. It also acts in an advisory capacity for those seeking outside funding or requiring information about specific initiatives (e.g. LINK, Teaching Company, EC research programmes, etc.).

Contracts with industry are negotiated through the Research Services Office which also deals, inter alia, with various intellectual property matters, research-related work covered by purchase orders, consultancy agreements, agreements covering clinical trials and services, and liaison with funding bodies over discretionary pay awards.

The Director of the Research Services Office is Ms June Clark (telephone: (2)70142, e-mail: june.clark@admin.ox.ac.uk).

Other members of the Research Services Office from whom advice may be sought are as follows:

Enquiries concerning day-to-day processing of research applications should be addressed to Room 330 (the Research Grants Office), Research Services Office (telephone: (2)70146).

General enquiries may be addressed in the first instance to the Director's Personal Assistant, Ms J. Vicary (telephone: (2)70143), who will be pleased to direct calls to the appropriate member of staff.

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Administrative procedures in respect of externally sponsored research

Members of the University are reminded that it is a requirement of the General Board that all applications for externally funded support must be endorsed on behalf of the University through the Research Services Office before they are dispatched to the sponsor, whether or not this is required by the funding body. (This includes, for example, bodies such as the Leverhulme Trust, and other charities and EC programmes which do not specifically ask for administrative authorisation.)

The reason for the requirement is twofold: namely (i) to ensure that the funds being requested are adequate for the purpose and the costing rules of the funding body have been applied correctly, and (ii) to ensure that the University would be in a position to undertake the obligations arising from an award and that these do not contravene University policy.

The detailed arrangements are as follows: applicants for research grants should submit their applications, together with a completed copy of the University's outside grant form (OG12), to Room 330, Research Services Office, University Offices, Wellington Square, telephone (2)70146—leaving three clear working days for them to be processed.

In connection with the acceptance of awards and signature of contracts it should be noted that Statutes, Tit. X, cl. 2, provides that `no official of the University or any other person employed by the University or working in or in connection with any department of or under the control of the University shall in connection with any invention, discovery, or patent, or ... process, or manufacture have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University or to be concerned in any transaction whatsoever in connection therewith on behalf of the University except with the express consent of Council'.

The relevant officials in the Research Services Office have been given authority to approve applications for external funds in support of research and the terms of contracts in straightforward cases under this provision: in more complicated cases, specific authority is necessary.

Enquiries related to any aspect of externally sponsored research should be directed to the Research Services Office, whose staff would be pleased to help.

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SIR JOHN HICKS FUND

The Committee for the Sir John Hicks Fund invites applications from members of the University for grants towards the costs of research in economic history. Applications will be considered from undergraduates, graduate students, and members of academic staff, and may related to research into the economic history of any period or country.

Applicants should (a) provide sufficient information about the general nature of their research to establish that it falls within the field of economic history; and (b) specify the precise nature and cost of the expenditure for which a grant is requested. They should also give the name of one referee who might be consulted by the committee.

It is intended by the committee that grants should normally be made for sums of up to £250, though this may on occasion be exceeded. Retrospective grants will be made only in exceptional circumstances.

The committee will consider applications twice in each year. The closing date for the first round is Monday of the third week of Hilary Term, and for the second round Monday of the third week of Trinity Term. Applications should be sent to Mrs E.A. Macallister, Secretary of the Committee for the Sir John Hicks Fund, University Offices, Wellington Square, Oxford OX1 2JD.

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