Grants and Research Funding

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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The Oxford University Research Services Office is based in the University Offices, Wellington Square, and is part of the central university administration.

The office processes and approves all applications to outside bodies for research grants and contracts. It also acts in an advisory capacity for those seeking outside funding or requiring information about specific initiatives (e.g. LINK, Teaching Company, EC research programmes, etc.).

Contracts with industry are negotiated through the Research Services Office which also deals, inter alia, with various intellectual property matters, research-related work covered by purchase orders, consultancy agreements, agreements covering clinical trials and services, and liaison with funding bodies over discretionary pay awards.

The Director of the Research Services Office is Ms June Clark (telephone: (2)70142, e-mail:

Other members of the Research Services Office from whom advice may be sought are as follows:

Enquiries concerning day-to-day processing of research applications should be addressed to Room 330 (the Research Grants Office), Research Services Office (telephone: (2)70146).

General enquiries may be addressed in the first instance to the Director's Personal Assistant, Ms J. Vicary (telephone: (2)70143), who will be pleased to direct calls to the appropriate member of staff.

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Administrative procedures in respect of externally sponsored research

Members of the University are reminded that it is a requirement of the General Board that all applications for externally funded support must be endorsed on behalf of the University through the Research Services Office before they are dispatched to the sponsor, whether or not this is required by the funding body. (This includes, for example, bodies such as the Leverhulme Trust, and other charities and EC programmes which do not specifically ask for administrative authorisation.)

The reason for the requirement is twofold: namely (i) to ensure that the funds being requested are adequate for the purpose and the costing rules of the funding body have been applied correctly, and (ii) to ensure that the University would be in a position to undertake the obligations arising from an award and that these do not contravene University policy.

The detailed arrangements are as follows: applicants for research grants should submit their applications, together with a completed copy of the University's outside grant form (OG12), to Room 330, Research Services Office, University Offices, Wellington Square, telephone (2)70146—leaving three clear working days for them to be processed.

In connection with the acceptance of awards and signature of contracts it should be noted that Statutes, Tit. X, cl. 2, provides that `no official of the University or any other person employed by the University or working in or in connection with any department of or under the control of the University shall in connection with any invention, discovery, or patent, or ... process, or manufacture have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University or to be concerned in any transaction whatsoever in connection therewith on behalf of the University except with the express consent of Council'.

The relevant officials in the Research Services Office have been given authority to approve applications for external funds in support of research and the terms of contracts in straightforward cases under this provision: in more complicated cases, specific authority is necessary.

Enquiries related to any aspect of externally sponsored research should be directed to the Research Services Office, whose staff would be pleased to help.

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Radhakrishnan Memorial Bequest

The trustees of the bequest may make small grants to students at Oxford who are citizens of the Republic of India, and who, because of unexpected difficulties, need financial assistance to complete the qualifications for which they are registered. Grants will not normally be awarded to those near to the beginning of their course of study. Application forms may be obtained from the Secretary of the Radhakrishnan Memorial Bequest, the Oriental Institute, Pusey Lane, Oxford OX1 2LE. the closing date for receipt of applications is Friday, 6 June 1997.

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Sasakaw Fund

Applications are invited for grants from the Sasakawa Fund, to be applied to `the advancement within the University of knowledge and understanding of Japan by way of academic contact and exchange between members of the University and citizens of Japan'. Further details may be obtained from the Secretary of the Board of Management of the Fund (Miss Suzanne Byrch), the Oriental Institute, Pusey Lane, to whom applications should be returned by the end of the fourth week in each term.

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Hayter Fund

Grants from the Hayter Fund are made to holders of established university posts for travel and research purposes connected with the languages and the economic, social, and political development of the following areas: the former Soviet Union and eastern Europe, the Middle East, Africa, south Asia, east Asia, and Latin America. Application forms and further details may be obtained from the Secretary of the Hayter Committee, the Oriental Institute, Pusey Lane. The closing date for applications is the end of the fifth week in each term.

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