This post was established on the recommendation last year of the Committee for the Review of the Proctors' Office. The Clerk will work alongside the University Marshal and increase the senior administrative support for successive Proctors and Assessors.
Dr Gasser is currently an Assistant Registrar at the University of Leeds specialising in externally-funded research contracts and the management of intellectual property. He also has extensive experience in committee secretarial work, internal resource allocation, and the organisation of central academic services.
After taking his BA in English Literature at the University of Sheffield, Brian Gasser first came to Oxford in 1975 (St Edmund Hall) to carry out research on English poetry of the South African War. He was awarded a D.Phil. in 1979, prior to moving to Leeds.
The Clerk to the Proctors will be the first point of contact in the Proctors' Office for matters relating to examinations, academic complaints or queries, clubs committee, or any other matters under the jurisdiction of the Proctors or the Assessor. The University Marshal will continue to act as first point of contact on security matters, student discipline, ceremonial events, and the University Police.
Dr Gasser can be contacted in the Proctors' Office (telephone: (2)80190).
(i) no flysheet will be circulated which in the opinion of the Vice-Chancellor and Proctors might be defamatory or otherwise illegal;
(ii) the right is reserved on behalf of the University and its employees, without prior consultation with the signatories, to publish an apology in respect of any statement in a flysheet which is complained of as defamatory or otherwise illegal (whether or not the statement can be shown to be true);
(iii) the signatories shall jointly and severally indemnify the University and its employees against any costs or damages payable in respect of their flysheet and, unless a Queen's Counsel (to be mutually agreed on by the signatories and the University) shall advise within four months of the making of any claim in respect of a flysheet that any proceedings could be contested with the probability of success, such damages shall include any sum paid by the University in settlement of any claim arising out of the flysheet;
(iv) the flysheet shall consist of one leaf only (though text may appear on both sides of the leaf); the text shall include the name and college or department of each of the signatories;
(v) a copy of the text of the flysheet shall be delivered to the Registrar before 10 a.m. on the Monday of the week in which circulation is desired; it shall be accompanied by an indemnity in accordance with condition (iii) above drawn up on a form obtainable from the Registrar and signed by each of the signatories of the flysheet; the Registrar shall be informed at the same time which of the signatories is to be notified whether the Vice-Chancellor and Proctors have authorised circulation;
(vi) the Registrar shall arrange for the production by the University Press of copies of a flysheet the circulation of which has been duly authorised.
Though every effort will be made to circulate on the day desired flysheets so received, it must be understood that this cannot be guaranteed.
(1) the number of names to be included on the flysheet under condition (iv) shall be not less than a majority of the total number of members of the Executive or the Graduate Committee of OUSU, as the case may be, and each of the persons named shall sign the indemnity required under condition (v);
(2) the maximum number of flysheets to be circulated as of right, whether on matters before Congregation (to be paid for by the University) or on matters of general interest to the University (to be paid for by OUSU and to be subject to the Vice-Chancellor's decision as prescribed under (b) above) shall be three per term for each of these bodies, save that the Vice-Chancellor shall have discretion to permit further flysheets.
Subject to proviso (1) above, the Executive and the Graduate Committee of OUSU may also support flysheets signed by not less than ten members of Congregation.
Household (buildings and/or contents: 20 per cent;
Travel (including winter sports): 12.5 per cent;
Private medical expenses: 10 per cent;
Private car: 5 per cent.
The University acts solely as an introducer of business to Sun Alliance Connections, receiving no commission or other remuneration, with all savings passed on to the subscribing member. For further information, a brochure may be obtained from Graham Waite (telephone: (2)80307), or Gill Tombs (telephone: (2)70110) at the University Offices. To obtain a quotation or receive specific information on the covers available, telephone Sun Alliance Connections' Oxford branch on Oxford 244501 and ask for either Louise Cox or Delia Cannon.
In November 1995 the University signed a contract with Geac Computers Ltd. to supply a new system to support OLIS. The new software will combine features of Geac's ADVANCE system with their GeoS2 client server software. It will facilitate the continued growth of OLIS within Oxford while providing additional functionality to readers with links to multimedia, facilities to save searches, to perform parallel searches across several catalogues and to capture records for the creation of bibliographies. The new system will run on a SUN SPARCCentre 2000E with six processors and two Gb of RAM; greater resilience will be offered through the use of nineteen Gb of mirrored disk storage. Implementation is scheduled for the summer of 1996.
OLIS is a union catalogue which contains cataloguing information (i.e. bibliographic records) from all of the member libraries. This enables a reader to search for any book held in any OLIS member library from any terminal or microcomputer connected to OLIS. Copy information (i.e. shelfmark) which is specific to a particular library has been separated so that when searching for a book, you will first be shown the copy information for the items held in the library where you are conducting your search. If there are copies in other libraries, for which there is information in the OLIS catalogue, you will be given the chance to see the information about them. It will still be necessary to check other catalogues in the libraries concerned to find information about holdings not yet catalogued on OLIS. In common with most other academic libraries in the UK, the catalogue can be searched from any terminal capable of connection to the JANET network.
Retrospective conversion of card and other catalogues into machine-readable form so that they can be interrogated online has been recognised by the University as a major priority. The OLIS catalogue currently has over 2.25 million copies attached to 1.6 million titles. The Bodleian Library's Pre-1920 catalogue comprising 1.2 million titles has been available on CD-ROM since 1994. This represents the culmination of a project commenced in 1966 by John Jolliffe, Bodley's Librarian from 1982 to 1985.
The University is funding the conversion of records in the Bodleian Guard Book catalogues, and in the card catalogues of the Bodleian-dependent libraries. This project, using services provided by OCLC, will be completed within the next three years. Over 500,000 records are currently being added to the OLIS database each year.
Online circulation (issuing, reservations, and fines) has been introduced into seventeen OLIS libraries. This allows readers registered in these libraries to find out what they have on loan and to place reservations from any terminal. Online acquisitions allows a reader to find out when a book has been ordered and received by one of the twenty-nine libraries now using the Acquisitions module. Seven libraries are now using the periodicals registration module. This allows readers to find out when a specific issue of a journal has been received or declared missing.
Searching the OPAC (Online Public Access Catalogue) allows you to access the items catalogued by any of these sixty-seven libraries. By selecting `Information about OLIS libraries' from the Introductory menu screen on the OPAC it is also possible to find out the address and opening hours of any member library, information about the holdings of that library, its admission procedures, and library news.
The online catalogue is designed so that it can be used easily, but guidance in how to use it is also provided. Help screens are now available on OLIS by pressing the F2 key, and explanatory leaflets about basic searching procedures and remote connection to OLIS are available in any library or from the Libraries Automation Service ((2)78170). A more complete description of OLIS and the special features available on the online catalogue can be found in a black booklet entitled `Making the most of OLIS' which is located next to every reader terminal. Library staff are able to show readers how to use the online catalogue and give advice on how to search the catalogue. Assistance with problems is also provided by an Online Catalogue Help Desk ((2)77163), staffed by members of the Bodleian Library Cataloguing Division. This is located in the Lower Reading Room of the Bodleian Library.
|All Souls College||2/90|
|Balfour Library (Pitt Rivers)||11/93||8/95|
|Bodleian Japanese Library||1/88||10/94||8/93|
|Bodleian Law Library||9/88||8/92|
|Corpus Christi College||8/89||10/92||8/90||1/95|
|History of Art||1/92||8/93|
|History of Science||2/96|
|Institute of Economics and Statistics||1/90|
|Lady Margaret Hall||7/92||10/93|
|Latin American Centre||1/91||11/91|
|Middle East Centre||1/91||11/91|
|Modern Languages Faculty||1/89||4/90||9/92|
|Physics (Astro, Nuclear, Clarendon Lab)||1/93|
|Queen Elizabeth House||1/90||10/92||8/91||1/95|
|Rhodes House Library||9/88||8/92|
|St Anne's College||1/91||9/92|
|St Antony's College||1/91||12/91|
|St Cross College||10/93|
|St Edmund Hall||1/92|
|St Hugh's College||7/95|
|St John's College||1/95|
|St Peter's College||10/93||9/94|
|Social and Cultural Anthropology||1/92|
(4) Periodicals registration