University Agenda

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CONGREGATION 22 January

Degree by Special Resolution

The following special resolution will be deemed to be approved at noon on 22 January, unless by that time the Registrar has received notice in writing from two or more members of Congregation under the provisions of Tit. II, Sect. vi, cl. 6 (Statutes, 1995, p. 13) that they wish the resolution to be put to a meeting of Congregation.

Text of Special Resolution

That the Degree of Master of Arts be conferred upon the following:

ROWENA ELIZABETH ARCHER, D.PHIL., Manchester College

ROBERT ALEXANDER MCKEE, Manchester College

WILLIAM JAMES MANDER, MA status, Manchester College

ANN MCDERMID MANN, MA status, Manchester College

JUDITH JANE NISBET, Manchester College

MARGARET SAROSI, Manchester College

JACOB FRANK SCHULMAN, MA status, Manchester College

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CONGREGATION 6 February 2 p.m.

1 Voting on Statute promulgated on 16 January

2 Promulgation of Statute

Explanatory note to Statute

The following statute, and the decree to be made by Council if the statute is approved, which are promoted on the recommendation of the Mathematical Sciences Board and with the concurrence of the General Board, establish the Degree of Master of Mathematics as the degree awarded to candidates successfully completing the new four-year course in Mathematics. The adoption of a Master's title for a four-year first degree is in line with recent approvals given for the titles of M.Biochem., M.Chem., M.Eng., and M.Phys. As with those degrees, holders of the M.Math. would not be eligible for separate award of the MA but, after the requisite period of time, they would be eligible to apply for membership of Convocation as holders of the degree of M.Math.

WHEREAS it is expedient to establish the Degree of Master of Mathematics, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, clauses 1 and 2 being subject to the approval of Her Majesty in Council, AS FOLLOWS.

1 In Tit. II, Sect. II, cl. 1, concerning the composition of Congregation (Statutes, 1995, p. 5), after `Master of Engineering,' in each of the two places in which these words occur insert `Master of Mathematics,'. 2 In Tit. III, cl. 3, concerning Convocation (p. 29), after `Master of Engineering' insert: `Master of Mathematics'.

3 In Tit. XI, cl. 4, concerning degrees of the University (p. 77), after `Master of Engineering' insert: `Master of Mathematics'.

4 Clauses 1 and 2 of this statute shall be effective from the date on which they are approved by Her Majesty in Council; clause 3 shall have immediate effect.

Decree to be made by Council if the Statute is approved

1 In Ch. I, Sect. I, FIRST SCHEDULE (Statutes, 1995, p. 183), insert new item 27 as follows and renumber existing item 27 as item 28:
`27. Master of Mathematics
Ego A. B. etc. testor E. F. (or, if more than one, X, Y, etc.), e collegio (or aula or societate) C. D., quem (or quos) per integrum tempus ad gradum Magistri in Mathematicis per statuta requisitum intra academiam, prout statuta requirunt, cubile et victum continue sumpsisse scio, quatenus examen publicum subierit (or subierint) et reliqua compleverit (or compleverint) omnia quae per statuta Universitatis requiruntur (nisi quatenus cum eo dispensatum fuerit), gratiam (or gratias) a collegio suo (or aula sua or societate sua) pro gradu Magistri in Mathematicis concessam (or concessas) fuisse; fide mea data huic Universitati. A. B. dec. Coll. C.'

2 Ibid., SECOND SCHEDULE, item 23 (p. 186), after `Engineering,' insert `Mathematics,'.

3 Ibid., after `Ingeniaria' insert `or Mathematicis'.

4 Ibid., THIRD SCHEDULE, item 21 (p. 188), after `Engineering,' insert `Mathematics,'.

5 Ibid., after `Ingeniaria' insert `or Mathematicis'.

6 Ibid., FOURTH SCHEDULE, item 16 (p. 190), after `Engineering,' insert `Mathematics,'.

7 Ibid., after `Ingeniaria' insert `or Mathematicis'.

8 Ibid., Sect. IV, cl. 1 (p. 194), after `Master of Engineering' insert: `Master of Mathematics'.

9 Ibid., Sect. VIII, cl. 1 (p. 197), after `Master of Arts or Master of Biochemistry or Chemistry or Engineering' insert `or Mathematics'.

10 Ibid., footnote 1, after `Engineering' insert `or Mathematics'.

11 Ibid., (p. 198), after `Bachelor of Arts or Master of Biochemistry or Chemistry or Engineering' insert `or Mathematics'.

12 In Examination Decrees, 1994, p. 18, ll. 12 and 16, in each case after `Engineering' insert `or Mathematics'.

13 Ibid., p. 21, l. 8, after `ENGINEERING' insert `OR MATHEMATICS'.

14 Ibid., ll. 12, 17, and 26, in each case after `Engineering' insert `or Mathematics'.

15 Ibid., p. 319, after l. 17 insert new cl. 4 as follows and renumber existing cll. 4-5 (ll. 18-20) as cll. 5-6: `4. A candidate adjudged worthy of Honours in Part I and Part II may supplicate for the Degree of Master of Mathematics provided that he or she has fulfilled all the conditions for admission to a degree of the University as specified in Ch. I, Sect. I, § 1, cl. 1.'

16 Ibid., p. 841, l. 10, after `Engineering' insert `or Mathematics'.

17 Ibid., p. 1016, l. 27, after `Engineering,' insert `Master of Mathematics,'.

18 Ibid., p. 1048, l. 23, after `M.Eng.' insert `or the M.Math.' 19 Ibid., l. 37, after `M.Eng.' insert `or the Degree of M.Math.'

20 Clause 8 of this decree shall be effective from the date on which clause 2 of the Statute approved by Congregation on ... is approved by Her Majesty in Council; the remaining clauses shall have immediate effect.

Key to decree

Cll. 1–7 provide for admission to the degree of M.Math.

Cl. 8 provides for holders of the new degree to be admitted to membership of Convocation.

Cll. 9–11 determine the academic precedence of holders of the new degree.

Cl. 12 dispenses candidates with Senior Status from the requirement to have passed the First Public Examination as a condition of supplication for the new degree.

Cll. 13 and 14 extend the present provisions governing the time and exercises required for the degree of BA so as to cover the new degree.

Cl. 15 provides for candidates attaining honours in the relevant honour school to be eligible to supplicate for the new degree.

Cl. 16 inserts a reference to the new degree into the provisions governing the award of the relevant higher doctorate.

Cl. 17 provides for the form of class and pass lists for the new degree.

Cl. 18 provides for the issue of certificates to holders of the new degree.

Cl. 19 provides that students for the new degree shall pay university composition fees at the same rate as those working for the degree of BA.

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3 Voting on General Resolution

Explanatory note to General Resolution

Council has considered the recommendations of its working party on senior library posts under the chairmanship of the President of Corpus Christi (published as Supplement (1) to Gazette No. 4373, 21 September 1995, p. 37) and of the subsequent report of the advisory group on the management structure for an integrated library system, under the chairmanship of the Warden of Rhodes House (published as Supplement (1) to Gazette No. 4380, 13 November 1995, p. 339), together with the comments on both these documents received from the General Board of the Faculties, from the Libraries Board, the Bodleian Curators, and other bodies concerned with the management of the University's libraries, from faculty boards and inter-faculty committees, and from individuals.

On the basis of this evidence, Council has reached the following conclusions.

(1) There is widespread support for the establishment of a new and very senior library post, the holder of which would be in a position to take a strategic overview of the library sector in the University as a whole and to represent it at the highest professional levels nationally and internationally, and would have sufficient authority to address those features of the present arrangements for library provision which the Thomas Report identified as being generally acknowledged to be unsatisfactory. There is a large body of opinion in the University to the effect that it would be regrettable to lose the present opportunity to establish such a post and to address the needs and concerns of all users.

(2) The ideal of having the University's many libraries functioning as an integrated—or, at the very least, as a highly co-ordinated—whole commands extensive support There are, however, different views on the extent to which, and on the means by which, the University can approach that ideal; and there are concerns that structural integration, without careful consideration, may adversely affect those parts of the existing provision which are functioning effectively and to the satisfaction of users. In particular, the concerns of a number of faculty boards about a potential loss of responsiveness and flexibility, and an increase in bureaucracy, remain to be allayed.

(3) Features of the structural model sketched in the appendix to the Thomas Report and amended and amplified by the advisory group have been queried, particularly as regards cost and operational feasibility. It is also widely thought that more time should be allowed for the development of proposals and for the exploration of financial and other implications. It has also been argued that it is premature to develop a scheme before the new senior library post has been filled and the holder able to be involved in the development of plans.

(4) Weighing, on the one hand, support for the creation of a new post and, on the other, the various concerns and reservations which have been expressed, Council considers that the way forward is to seek a decision from Congregation in favour of the establishment of a new post with the remit, amongst other things, of bringing forward within three years proposals, which will be subject to approval by Congregation, for the creation of an integrated library service that will facilitate the achievement of the following major objectives identified in the Thomas Report:

(a) the distribution of resources within the service to meet users' needs most effectively;

(b) the improvement of the Bodleian's capacity to respond to the needs of users in the University;

(c) maintenance and development of, and provision of access to, Oxford's historic collections as an international research resource;

(d) the provision of university-wide services such as library automation and electronic media, preservation, and staff development

(e) The fostering of the qualities of responsiveness, and of flexibility in provision.

(5) The development of proposals for integration will, therefore, be a process initiated and carried forward by the holder of the new senior post. A decision to establish the post requires interim decisions at this stage on: (a) other powers and responsibilities of the post (including its position vis-à-vis the Bodleian); (b) the reporting structure for the new post.

(6) With regard to (a), the evidence in both reports suggests that the holder of the new post could not be expected to have responsibility both for developing proposals for integration (and carrying integration forward in areas where consensus already existed) and for the day-to-day running of the Bodleian. Council's view is that the title of Bodley's Librarian should continue to be attached to the most senior library appointment in the University and that the new post should therefore be called `Director of University Library Services and Bodley's Librarian', but that responsibility for the day-to-day running of the Bodleian ad interim should be assumed by the holder of one of the keeperships. There would be a consequential case for additional resources to cover the discharge of responsibilities for the Bodleian currently exercised by Bodley's Librarian, such resources being provided in the first instance on a temporary basis in order not to remove flexibility when the time comes to determine the future long-term organisational structure. Arrangements for making an appointment to the new senior post would be as recommended in the Thomas Report, namely, by a specially appointed committee, headed by Mr Vice- Chancellor, and including members external to the University.

(7) In addition to developing proposals for integration of the library system, responsibility for the following areas should be assigned to the new post from the outset: (a) preparation of the draft budget for the funds currently distributed through the Libraries Board; (b) overall executive responsibility for automated library services in the University; (c) preservation; (d) library staff training and professional development.

(8) With regard to (5) (b)—the reporting structure for the new post—Council thinks that, if the new senior library post is to be established, it would not be satisfactory (or, indeed, workable), even as an interim measure, to retain the existing reporting structure unchanged. Under the proposals which Council is now submitting to Congregation it is not—with one exception—proposed to disturb the existing relationships between libraries and their respective faculty or departmental managing authorities until such time as Congregation chooses to approve proposals for alternative arrangements. The exception is the Bodleian, since the new senior post-holder, while inheriting the title of Bodley's Librarian, will, as set out above in paragraphs (6) and (7), have responsibilities in the context of which the Bodleian would be an important, but not the only, element. This consideration, together with the desirability of providing the post-holder with a single, clear source of support and guidance during the period when proposals for integration are being developed, has led Council to the conclusion that the statutes and decrees governing the functions of the Libraries Board and the Bodleian Curators should be suspended to allow the creation of a new, single body replacing them as an interim measure pending eventual decisions by Congregation on proposals for the longer term.

(9) Council proposes that this interim body should be called the Libraries Committee and should report jointly to Council and the General Board and have direct access to the Resources Committee for the purpose of stating the financial requirements of the library sector. The composition of this Libraries Committee should be as suggested in recommendation (vii) of the Thomas Report, with the modifications proposed in the Kenny Report (summary recommendations (10) and (11)) regarding external members and representative appointment by the Conference of Colleges, namely:

(1) a chairman, appointed by the Vice-Chancellor;

(2) a Proctor or the Assessor;

(3)–(5) three persons appointed by Council, of whom at least one should be a member of Council and at least one a member of the Resources Committee;

(6)–(8) three persons appointed by the General Board, of whom at least one should be a member of that Board;

[(3)–(8) should include at least two external members, of whom at least one should have experience of running a major research library; the legislation would require the General Board to seek to ensure an appropriate balance of subject interests on the committee as a whole in making its appointments]

(9)–(12) four persons elected by Congregation from amongst those qualifying for faculty membership under Tit. VI, Sect. I, cl. 21 (a) and (b);

(13) the Chairman of the IT Committee or his or her nominee;

(14) a person with experience of managing a college library, elected by the Conference of Colleges;

(15) a junior member appointed by OUSU;

(16) a junior member appointed by the Graduate Committee of OUSU.

The new senior library post-holder would be secretary to the committee.

(10) Suspension of the statutes and decrees governing the functions of the Bodleian Curators would necessitate the creation of a `users' committee' for the Bodleian to discharge some of the current functions of the curators. Council and the General Board have therefore agreed to ask the Libraries Board and the Bodleian Curators to prepare proposals for such a committee, particular attention being paid to subject balance. In addition, they have agreed that there would need to be an advisory committee of professional librarians, which the new Libraries Committee should be required to consult. This advisory committee should be representative of departmental and other university libraries, and of college libraries, as well of Libraries Board libraries.

Text of General Resolution
That this House endorse the establishment by Council of a new post of Director of University Library Services and Bodley's Librarian with effect from 1 January 1997, the holder of which shall be charged with:

(1) bringing forward within three years for consideration by Congregation proposals for the creation of an integrated library service that will facilitate the following major objectives:

(a) the distribution of resources within the service to meet users' needs most effectively;

(b) the improvement of the Bodleian's capacity to respond to the needs of users in the University;

(c) the maintenance and development of, and provision of access to, Oxford's historic collections as an international research resource;

(d) the provision of university-wide services such as library automation and electronic media, preservation, and staff development;

(e) the fostering of the qualities of responsiveness, and of flexibility in provision;

(2) responsibility for preparation of the draft budget for the allocation to individual libraries and services of funds currently distributed through the Libraries Board;

(3) overall executive responsibility for automated library services in the University;

(4) responsibility for carrying forward programmes for the preservation of collections in the University's libraries and for the provision of training and professional development for library staff;

and instruct Council to bring forward legislation suspending the present functions of the Libraries Board and the Curators of the Bodleian Library from 1 January 1997 and establishing in their place a Libraries Committee, a Bodleian users' committee, and an advisory committee of professional librarians as described in the explanatory note to this general resolution until such time as alternative arrangements are approved by Congregation.

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CONGREGATION 15 February

Election

Buildings Committee

Vacancy : one

Retiring member : Ms E.A. Chapman

Period from TT 1996 : four years

Nominations in writing by two members of Congregation will be received by the Head Clerk at the University Offices, Wellington Square, up to 4 p.m. on Monday, 29 January, and similar nominations by six members of Congregation up to 4 p.m. on Monday, 5 February.

Council has decided that nominations should show for each signatory the name and college or department in block capitals. Any names which are not so shown may not be published.

The following nominations have been duly received (5 February):

E.A. CHAPMAN, MA status, Institute of Economics and Statistics

D. PALFREYMAN, MA, Fellow of New College

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