University Agenda

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CONGREGATION 14 May

Notice

The meeting of Congregation is cancelled. The sole business comprises questions to which no opposition has been notified and in respect of which no request for an adjournment has been received, and Mr Vice- Chancellor will accordingly declare the statutes approved and the preambles adopted without a meeting under the provisions of Tit. II, Sect. iii, cl. 11 (Statutes, 1995, p. 8).

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CONGREGATION 18 May 2.30 p.m.

Conferment of Honorary Degree

The Degree of Master of Arts, honoris causa, approved by Special Resolution of Congregation on 19 March 1996, will be conferred upon SIR ASHLEY PONSONBY, BT, KCVO, MC.

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CONGREGATION 28 May 2 p.m

1 Voting on General Resolution concerning remuneration of ULNTFs

Explanatory note to General Resolution

1 In Hilary Term 1995 Council and the General Board accepted a general resolution put to Congregation which instructed them to set up a working party to consider the question of the remuneration of non-clinical university lecturers without tutorial fellowships (ULNTFs) and to make proposals by the end of Trinity Term 1995.

2 That working party was duly set up and reported by the end of Trinity Term 1995. Its report was published in the Gazette (Supplement (1) to No. 4370, 10 July 1995, p. 1367). Council and the General Board informed Congregation that neither body had endorsed the recommendations in the report but both had accepted in principle that there was a serious problem of equity in the salary position of ULNTFs. They had asked colleges for comments on the proposals in the report (and for any alternative proposals which colleges might have for the resolution of the inequity) by 3 November 1995.

3 The working party has now considered the comments made by colleges and has drawn up a second report, published as Supplement (1) to Gazette No. 4399, 6 May 1996, p. 1073, which has been adopted by Council and the General Board with one amendment. This is that, contrary to the proposals in para. 5 of the report, ULNTFs at St Antony's should be included in the scheme, on certain conditions. Proposals in respect of St Antony's are set out below in para. 5 of this explanatory note. Council and the General Board now seek the approval of Congregation for the following general resolution to enable the scheme proposed by the working party, as modified in respect of ULNTFs at St Antony's, to be implemented.

4 The main points of the new scheme are as follows.

(1) As with the original scheme, the objective is to enable ULNTFs to reach the maximum point of the national senior lecturer scale (para. 3 of the report). ULNTFs whose combined university and college pensionable stipend already permits them to reach this figure are not eligible (paras. 8 and 13).

(2) The original scheme proposed that the necessary additional payments should be made by the colleges, funded in part by the University. It is now proposed that, in return for taking on additional contractual duties, eligible ULNTFs should be paid the extra salary increments by the University (paras. 4, 15, and 16). Legal advice has been taken on this and other aspects of the scheme (paras. 11-14).

(3) A contribution to the cost of the scheme should be made from the tutorial earnings of the ULNTFs, as under the original proposals. Earnings for the tutorial teaching and for special graduate tuition undertaken by eligible ULNTFs as the prime additional duty should not be paid to the ULNTFs but should serve as credits towards the cost of the additional pensionable salary

(paras. 6 and 17). No other college contribution is, however, proposed (para. 7). Arrangements will be made to cover cases where individuals cannot undertake tutorial teaching or special graduate tuition (see paras. 4, 11–13, and 16).

(4) Each eligible ULNTF now in post should decide whether to opt in to the scheme in accordance with the proposals in para. 25 of the report. The report discusses the effect of the Education Reform Act 1988 on those who were appointed to their present post before 20 November 1987 and opt in to the scheme

(paras. 9–10). The scheme should be part of the normal conditions of employment for all future ULNTF appointments.

(5) The scheme should be backdated to 1 October 1995 (see paras. 21–3) otherwise than for eligible ULNTFs at St Antony's as explained in para. 5 below of this explanatory note.

(6) Special proposals are made, as in the original scheme, for those who retired at 30 September 1995 and, in addition, in respect of those who will retire on 30 September 1996 (see paras. 26–7).

(7) As Congregation has already been informed in the explanatory note to the resolution on professorial salaries in Hilary Term 1996 (Gazette No. 4389, 1 February 1996, p. 709), funds have already been set aside for adjusting the stipendiary arrangements for ULNTFs. The sum available is £500K recurrent. The estimated minimum cost of the new scheme is now approximately £460K per annum (the estimate of £410K in para. 29 of the report now having to be increased to take account of the inclusion of ULNTFs at St Antony's).

(8) Although the scheme is still regarded as temporary, it is recognised that it must continue until it is replaced by one at least as beneficial to ULNTFs (para. 31).

5 Since the report was completed, approved by Council and the General Board, and circulated to all interested parties, St Antony's has been considering further its stipendiary arrangements. Given its financial circumstances, it now proposes (subject to the approval of its governing body on 8 May) to abandon for all new ULNTFs the payment of a gradually increasing stipend which, when added to the standard university lecturer salary, gives the college's ULNTFs from approximately their mid-fifties a combined stipend at (and eventually above) the national senior lecturer maximum. Instead, from 1 October 1996, new ULNTFs would receive only a modest housing allowance which did not vary according to age. Existing ULTNFs at the college would be given a choice between transferring to this scheme or staying in the existing St Antony's scheme. Council and the General Board and the Working Party on ULNTFs have agreed that those who do transfer to the new scheme will be eligible to opt in to the University's new arrangements (if approved by Congregation) on the understanding that there would be no question of backdating any payments by the University in these circumstances. ULNTFs at St Antony's who chose to leave its present stipendiary scheme would be eligible for the university scheme only from 1 October 1996.

At the time of writing this explanatory note, the agreement of the Governing Body of St Antony's to these proposals had not yet been secured; as stated above, it was due to discuss them on 8 May. Congregation will be informed of its decision in a note published in the Gazette of 16 May.

Text of General Resolution

That this House endorse the proposals set out in the second report of the Working Party on ULNTFs, subject to the inclusion of ULNTFs at St Antony's on the conditions set out in para. 5 of the explanatory note to this resolution, and instruct Council and the General Board to implement them.

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2 Voting on Special Resolutions allocating sites

Explanatory note to Special Resolution (1)

Following the approval by Congregation in Michaelmas Term 1991 of the Three-Site Strategy (see Statutes, 1995, p. 704), Council has adopted the recommendation of the Ashmolean/Taylorian Site Working Party that a new library, to be called the Sackler Library, should be built as the first phase of the proposed Foundations of the Humanities development, and the recommendation of the Buildings Committee that the site between the rear of 2–6 St John Street and the west side of the Ashmolean Museum buildings be now formally allocated for this purpose. The following special resolution provides accordingly.

Text of Special Resolution (1)

That the site between 2–6 St John Street and the west end of the Ashmolean Museum be allocated for the Sackler Library.

Explanatory note to Special Resolution (2)

Following the approval by Congregation in Michaelmas Term 1991 of the Three-Site Strategy (see Statutes, 1995, p. 704), Council has adopted the recommendation of the St Cross Site Working Party that the Manor Road site currently leased to the Territorial Army be developed to provide a centre for the Faculty of Social Studies and also to provide additional space for the Faculties of English and Law, and the recommendation of the Buildings Committee that the site be now formally allocated for this purpose. Council has also agreed that the funding now available should be used to construct a first phase of this development. The following special resolution provides accordingly.

Text of Special Resolution (2)

That the Manor Road site currently leased to the Territorial Army be allocated for a centre for the Faculty of Social Studies and to provide additional space for the Faculties of English and Law.

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3 Questions

J.R. LUCAS, MA, Fellow of Merton College, and PROFESSOR F.G.B. MILLAR, MA, D.PHIL., D.LITT., Fellow of Brasenose College, to ask the Hebdomadal Council:

(1) How much has the University spent on the Coopers & Lybrand report?

(2) Of this how much was paid to Coopers & Lybrand as a fee?

(3) How much was spent on distributing copies of the report and the précis to members of Congregation and other interested parties?

The following answers to the above questions have been approved by Council.

(1) The total cost of the Coopers & Lybrand report on the University's governance was £94,499.28; this includes consultancy fees, VAT, expenses, and the costs of printing and distributing the report.

(2) The fee paid to Coopers & Lybrand was £65,000. The fee attracted VAT of £11,375. In addition, the firm's expenses totalling £2,987.45 were reimbursed by the University.

(3) The total costs to the University of printing and distribution were £15,136.83.

These break down as follows. The cost of producing 600 copies of the full report was £3,000, which was paid for by the University. The cost of the covers of the summary report was shared between the University and Coopers & Lybrand, the former paying two-thirds of the cost (£1,667), and the latter one-third. Taking into account VAT on these two items, the cost to the University amounted to £5,483.73. Additional expenses involved in printing and distributing the report totalled £9,653.10; this figure does not include costs of distribution through the University Messenger Service, which were absorbed within its general budget.

The Commission has decided that its final report will include, as did the Franks Report, a statement of the full costs of the Commission's inquiry.

¶ Under the provisions of Tit. II, Sect. VII, cl. 3 (Statutes, 1995, p. 14; Examination Decrees, 1995, p. 1076), the above answers shall be read in Congregation; no debate shall be permitted upon the answers, but at the Chairman's discretion supplementary questions may be asked to elucidate the answers given.

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