University Agenda

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CONGREGATION 5 February

Degree by Special Resolution

The following special resolution will be deemed to be approved at noon on 5 February, unless by that time the Registrar has received notice in writing from two or more members of Congregation under the provisions of Tit. II, Sect. vi, cl. 6 (Statutes, 1995, p. 13) that they wish the resolution to be put to a meeting of Congregation.

Text of Special Resolution

That the Degree of Master of Arts be conferred upon the following:

JAN TADEUSZ CZERNUSZKA, Trinity College

KAREN YEUNG, St Anne's College

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CONGREGATION 20 February 2 p.m.

1 Promulgation of Statute

Explanatory note to Statute

In Trinity Term 1994 Council established a committee, under the chairmanship of the Principal of St Hilda's, to review the University's disciplinary procedures. The committee has now reported to Council, making a number of recommendations for changes in the existing procedures. The committee's report is being published as Supplement (3) to Gazette No. 4388, and comments are being invited from members and bodies of the University by the end of the current term. Meanwhile there are two recommendations on which Council has agreed that immediate action is needed. These relate to Tit. XIV, Sect. I (Statutes, 1995, p. 105), which currently provides for any person or body having charge of any land or building of the University to have power to make regulations and rules governing the use of that land or building, and to exclude from it any person whose actions are such as to cause or threaten to cause damage to property or inconvenience to other users. Any member of the University who is excluded for a period exceeding two weeks has the right of appeal to the Appeal Court (in the case of a Junior Member) or the Visitatorial Board (in the case of a Senior). The review committee has recommended, and Council has agreed, first, that there should be formal provision for regulations, and for rules approved (as under the existing legislation) by the Proctors, governing the facilities and services offered by a university officer or body (e.g. those offered by the Computing Services) and for the exclusion of individuals from such facilities and services; and, secondly, that appeals by Junior Members against exclusion should be directed not to the Appeal Court (a body comprising the High Steward, or a barrister or solicitor appointed by the High Steward, as chairman, and two persons appointed by the Visitatorial Board) but to the Proctors (recommendations (ii) and (x) in the review committee's report). The following statute provides accordingly, and makes clear that, as under the provisions of Tit. XIII, cl. 21 (Statutes, 1995, p. 100) governing the role of the Disciplinary Court as a court of appeal from a penalty imposed by the Proctors, the decision on such an appeal shall be final.

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WHEREAS it is expedient to make formal provision for the exclusion of persons from access to university facilities and services in appropriate circumstances, THE UNIVERSITY ENACTS AS FOLLOWS.

1 In Tit. XIV, Sect. I, heading (Statutes, 1995, p. 105), after `University' insert `, and Access to University Facilities and Services'.

2 Ibid., cl. 2, after `land or building of the University' insert `, or of any facilities or services provided by or on behalf of the University,'.

3 Ibid., after `use of that land or building', in both places in which these words occur, in each case insert `or of those facilities or services'. 4 Ibid., proviso (a), after `management of the' delete `building or land' and substitute `land, building, facilities, or services'.

5 Ibid., proviso (b), after `users of the land' delete `or building' and substitute `, building, facilities, or services'.

6 Ibid., cl. 3, after `land or building of the University,' insert `or of any facilities or services provided by or on behalf of the University,'.

7 Ibid., after `exclude' insert `from that land or building, or from access to those facilities or services,'.

8 Ibid., after `member of the University who is' insert `so'.

9 Ibid., delete `Appeal Court', in both places in which these words occur, and in each case substitute `Proctors'.

10 Ibid., after `as the case may be if' insert `they are or'.

11 Ibid., after `convenience of' delete `its users' and substitute `other users. The decision taken on such an application by the Proctors or the Visitatorial Board as the case may be shall be final'.

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2 Voting on General Resolution concerning salaries of non-clinical professors

Explanatory note to General Resolution

INTRODUCTION

Council and the General Board have considered a report from their Academic Salaries Committee which is now published as Supplement (1) to Gazette No. 4388. Council and the General Board have adopted its recommendations and now invite Congregation to approve the general resolution which endorses these.

BACKGROUND TO, AND SUMMARY OF, THE REPORT OF THE ACADEMIC SALARIES COMMITTEE

The report of the Academic Salaries Committee is the result of deliberations undertaken following the report of the Working Party on Statutory Posts (Supplement (1) to Gazette No. 4317, 21 February 1994, p. 801) which proposed, inter alia,

1 that Congregation should be given the opportunity to consider the case for making arrangements whereby in appropriate cases professors (other than the new titular professors) might be paid distinction awards from the beginning of their appointments, instead of having to wait for consideration at the next of the regular (at present triennial) reviews of the professoriate by the Committee on Non- clinical Professorial Distinction Awards, and

2 that the Committee on Academic Salaries should review the present level of professorial salaries in relation to salaries offered by other institutions and in relation to the emoluments of other staff within the collegiate University.

On 1, the Working Party on Statutory Posts referred in general terms to special arrangements which had sometimes been necessary to recruit professors of the highest calibre and indicated in particular that some short-term help with salaries had on occasions been given. The particular arrangement which has been used is that on occasions the Vice-Chancellor, after appropriate consultation, has authorised the payment of a temporary distinction award to an incoming professor, to be payable until the effective date of the next general exercise for the making of such awards. At the time of such an exercise, the interim award holder is treated as if not in receipt of an award and the Distinction Awards Committee is not told if any applicant has held a temporary award; all applicants for permanent awards are treated on an equal footing. The working party proposed (and Council agreed) that such special arrangements (and also special arrangements for giving some assistance with housing in certain circumstances) should be reviewed and that Congregation should be invited to consider them and to approve whatever revised arrangements might emerge from the review.

The committee's report covers both 1 (in so far as it applies to arrangements for professorial stipends) and 2. The question of assistance with housing costs in certain circumstances will be the subject of a later report to Congregation. In summary, the report of the Academic Salaries Committee proposes the following.

(a) The basic professorial salary should remain unchanged.

(b) Three new levels of distinction award should be introduced for professors, one below and two above the existing levels of award.

(c) The exercises under which professors are considered for the conferment of awards and for the review of existing levels of award should take place biennially rather than triennially and therefore the next such exercise should take place in 1996 rather than in 1997, using the new levels of award for the first time.

(d) Such reviews should continue to be conducted by a committee specially set up for the purpose which should continue to use the following criteria: `outstanding academic distinction and/or contribution to the academic work of the University (e.g. in leadership in, or in the development of, some field of study)'.

(e) The Vice-Chancellor, through appropriate consultation as described in para. 15 of the report, should determine, as part of the appointments procedure for professorships, whether an invitee should be offered a distinction award in addition to the basic salary. If such an award is made, it should be permanent rather than temporary as is now the case. Any interim awards made to newly appointed professors since the last general review of awards in 1994 should be made permanent forthwith.

(f) The recurrent new money (£272K) already set aside for possible increases in professorial stipends in the 1995–6 budget should be committed in full in the 1996 round (less the cost of any interim awards made permanent under the proposal in the last sentence of

(e) above). Any awards made by the Vice-Chancellor between the 1996 and 1998 exercises should be funded in the first instance out of non-recurrent savings on the new money in 1995–6. The financial position should then be reviewed in 1998 prior to the general review in that year to establish whether a reasonably steady state has by then been reached and whether sufficient funds have been released by retirements and resignations in the interim to make an exercise in 1998 worthwhile without additional funds.

The case for these arrangements is set out in the committee's report and is endorsed by Council and the General Board.

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UNIVERSITY LECTURERS WITHOUT TUTORIAL FELLOWSHIPS (ULNTFs)

Funds have been set aside in the 1995-6 budget for adjusting the stipendiary arrangements for university lecturers without tutorial fellowships, and it had been the hope of Council and the General Board that it would be possible to bring simultaneously to Congregation both proposals for such adjustment and the new proposals for professorial stipends. The working party which is considering the position of ULNTFs has considered all the comments made on the scheme which was published at the end of Trinity Term 1995 (see Supplement (1) to Gazette No. 4370, 10 July 1995, p. 1367). It is now considering whether a different scheme achieving the same objectives, but answering some of the reservations expressed in particular about the administrative complexity of the original scheme, might be devised. This is taking time and it is clear that it is unlikely to be possible to bring final proposals to Congregation before the very beginning of Trinity Term. In these circumstances Council and the General Board have agreed that, since the proposals for professorial salaries have been completed, they should be put forward to Congregation at once. In commending these proposals to Congregation, however, Council and the General Board repeat their commitment to a resolution of the inequity in the stipends paid to ULNTFs.

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Text of General Resolution

That this House endorse the introduction of new arrangements for the making of awards for the recognition of academic distinction or contribution to academic work of the University under Tit. X, Sect. I (b) (Statutes, 1995, p. 73, as set out in the report of the Committee on Academic Salaries (Supplement (1) to Gazette No. 4388), and in particular 1 the introduction of three new levels of award, making five in all, and

2 the payment, if the Vice-Chancellor deems justified after appropriate consultation, of permanent awards to professors at the beginning of their appointments in advance of any regular review (within a cash-limited sum) of such awards by the Committee on Non-clinical Professorial Distinction Awards.

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