Guidelines for administering Oxford tests | University of Oxford

Guidelines for administering Oxford tests

Oxford admissions tests are run by Cambridge Admissions Assessment Testing and full details about running the tests at your school or centre are available on their website. You should receive a Handbook for Centres and a Test Instructions document along with your test materials and it is essential that you read these in full in preparation for administering the tests.

The information given here is a summary to help you prepare and point you to some useful resources.

Access arrangements

You may apply for access arrangements for candidates who need them due either to a permanent or long-term disability which might affect their performance (such as a sight impairment, dyslexia or cerebral palsy) or a short-term difficulty (such as a broken arm). Specific arrangements will depend on the exact nature of the candidate's condition and most often will be the same as those available for public examinations. These could include modified materials (ie large print or braille exam papers), extra time, or the use of a laptop.

The deadline for requesting modified question papers is 30 September. The deadline for requesting administrative access arrangements, such as extra time is 15 October. Please read about how to request access arrangements on the Cambridge Admissions Assessment Testing website.

Contact details for any problems on test day

Please contact Cambridge Admissions Assessment Testing directly as soon as possible if there is an unforeseen problem on test day by calling +44 (0) 1223553366 or via their support website.

Delivery of papers

Centres should receive test materials by close of business on Tuesday 30 October at the latest. In the unlikely event that your materials haven't arrived by that time, please get in touch with Cambridge Admissions Assessment Testing on +44 (0) 1223553366. You should receive a Handbook for Centres and Test Instructions document as well as sealed question packs. The question packs are sealed separately in the administrative pack you receive and can be opened no more than 30 minutes before the start of the test. (This is a change from previous years).

Front covers of 2018 tests

As test papers can only be opened in the exam room, the front covers of the 2018 tests are available to view in advance so that you can familiarise yourself with these ahead of the test date. Please see the documents on the right hand side of this page.

Identification

Acceptable IDs include, but are not limited to, passports, national identity cards, driving licenses and school/college IDs. IDs must be original and not expired. If a candidate cannot produce an acceptable form of ID, centres must allow them to sit the test and add a note to the attendance register to indicate the ID was not produced.

Illness on the day of the test

If a candidate is ill on the day of the test but decides to sit the test anyway, they may apply for special consideration. If a candidate does not take the test at all due to illness, the decision about whether or not to shortlist the candidate will be taken by the college considering their application. In the case of BMAT, candidates who fail to take the test are not considered further, unless there are very strong mitigating circumstances.

Items candidates may and may not bring in to the test room

Authorised items: photo ID, pens, pencils, erasers, highlighters, clear pencil cases, water in a clear plastic bottle with label removed, medicine, tissues and Statements of Entry.

Examples of unauthorised items: mobile phones, smart watches, camera or any other electronic items, calculators (except for PAT where calculators are permitted), dictionaries, notes, correction fluid/tape, erasable pens, paper, bags, handbags, luggage.

Items required in the test room

You will need to ensure the following items are available in the test room:

  • a clock
  • a whiteboard
  • copies of the Handbook for Centres and Test Instructions document (available from the secure area of the CAAT support site, the Help section of the Entries Extranet portal and contained in the administrative pack sent to you)
  • "Test in progress" signs and directions signs
  • room plan and attendance register
  • spare black pens and pencils
  • Statements of Entry (found in the administrative pack)
  • notice to candidates.

Permission to use calculators, formulae booklets and dictionaries

The use of calculators is permitted only for the Physics Aptitude Test (PAT) and the specification details are available here. For all other tests the use of calculators, formulae booklets or any dictionaries is not permitted. If you are also administering admissions tests on behalf of other institutions, please bear in mind that those tests may have different regulations. Please refer to the Handbook for Centres and Test Instructions document for details.

Results

Information about results is available here.

Return of test materials

You must return completed answer booklets/sheets, attendance registers and the room plan to Cambridge Admissions Assessment Testing directly via secure courier/secure track-trace within 24 hours of the test date. International centres must refer to the accompanying instructions relating to the return of test materials by a reputable international courier service such as DHL.

On no account must test materials be sent back by other means, including registered or first class mail.

Suggested timetable

For centres running multiple tests, please see our suggested timetable which may help you to plan start and finish times.