- Visitors & Friends
- About the University
To help the collegiate University reduce the risk of harm or injury to students and staff caused by any criminal behaviour of students, we must know about any relevant convictions that you may have. If you declare a relevant criminal conviction (see below for further details) your application will, in the first instance, be assessed according to the published selection criteria for the programme you have selected. All published selection criteria focus on academic excellence.
Information relating to your conviction will be considered separately from your academic achievements by appointed University and college staff. Any information disclosed by you about a criminal conviction will only be passed to the University’s Criminal Convictions Group (CCG), which is a specified group of appointed University and college staff comprised of the Head of Graduate Admissions, the relevant Director of Graduate Studies for the programme you have applied for, a representative from the accepting college, if known, or the chair of the Graduate Committee of the Conference of Colleges or their nominee and the Director of Student Welfare and Support Services. A representative of the University’s Legal Services Department will also sit on this group, but only in an advisory capacity.
Any information considered by the CCG will be on paper, with the Head of Graduate Admissions keeping an electronic copy which will not be circulated (see the section on Data Protection below for more information on how the University processes, accesses and stores your data).
The University may want to ask you for more information before a decision is made. Third parties may also be approached for information, but this will not be done without your permission. If you are charged with a relevant criminal offence after you have submitted your application, or after you have been made an offer, you must tell the University as soon as possible. When you do so, the same process as for convictions declared at the time of applying will be carried out; this process is detailed above.
When considering a criminal conviction, the Criminal Convictions Group will take into account the following factors:
- The nature of the offence(s).
- The time that has passed since the offence was committed.
- Any additional information provided by other sources, such as the Probation Service, Social Services or senior prison officers, in the form of independent references or reports.
- If more than one offence was committed, whether each was a separate offence or part of a series of similar offences.
- The potential impact on fellow students, staff and others with whom the applicant will have contact.
One of the following decisions will be made by the Criminal Convictions Group:
- To require further information from you or a third party
- To permit an invitation for interview to be issued
- To permit an offer to be made with no further conditions
- To permit a conditional offer to be made, for example with a condition relating to pastoral issues such as support for the applicant. In such cases the Head of Graduate Admissions will contact the applicant to outline the conditions set by the Criminal Convictions Group
- To reject the application; in this case the Head of Graduate Admissions will contact the applicant to inform them of the decision
- In the event that the applicant is offered a place, the CCG must determine who, if anyone, within the University should be provided with details of the conviction. The CCG must also determine who, if anyone, within the University will keep details of the conviction in the case where the applicant becomes a registered student.
Please note that the above possible decisions, related to your criminal conviction, are independent from the academic assessment of your application. If the Criminal Convictions Group, after having considered your criminal conviction, issued a permission to make an offer on your application, you would still need to meet the terms and conditions of this offer as set out in the departmental and college offer letters.
If you fail to declare a relevant criminal conviction at any point in the admission process, then your application will be considered to be fraudulent and the University, or any College of the University, will retain the right to withdraw your application. If you have been made an offer by the University, or any College of the University, then the University, or any College of the University, may in these circumstances withdraw or amend that offer. If you have been admitted as a student, you may be subject to disciplinary action which could result in your expulsion from the University and your College.