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Application Guide

Instructions to Applicants for Graduate Study in 2012-2013

This Application Guide will help prospective students in preparing an application for graduate programmes offered by the University of Oxford. 

It is essential that you read this guidance carefully before you submit your application in order to ensure that you provide the required details and materials.

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The Application Guide provides information on the following:

  • Completing the graduate application form
  • Materials you will need to supply to support your application, including academic references (i.e. letters of recommendation)
  • Meeting the appropriate application and funding deadlines
  • Decision-making process

Exceptions 

Please note that this Application Guide and the online and paper application forms to which it refers do not cover applications to the programmes of study listed below at the University of Oxford.

Please consult the following online resources for admissions information relating to these programmes of study:

Changes to Published Information 

The web-based version of this Application Guide is definitive and contains the most current and comprehensive details regarding the admissions process and requirements. However, please note that this document may be subject to change. Applicants should consider the version currently available online as the definitive source of information at any given time.

This is a guide to entry in 2012/13 and should not be used for applications for admission in subsequent years. Information regarding 2013/14 admissions will be available online from September 2012.

How to apply

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The University requires candidates to apply online for the majority of programmes.

Paper applications are only acceptable where the programme does not accept online applications, or in other exceptional cases where it is not possible for you to apply online.

A range of assistive measures are in place to support applications from students with disabilities; further information on this support is available under Disability Support.

The following programmes do not currently accept online applications; applicants for these programmes should refer to the additional materials available for download via the Graduate Admissions website.

  • MSt in Mindfulness-Based Cognitive Therapy
  • PG Diploma Cognitive Therapy
  • PG Certificate in Cognitive Behavioural Therapy (Introductory Level)
  • Postgraduate Diploma/MSc in Advanced Cognitive Therapy Studies

Online applications

To access the online application system, which is hosted by Embark on behalf of the University, please use the following URL: https://apply.embark.com/grad/Oxford/

The online application system comprises:

  • six pages of questions, which will require you to input essential data about your application
  • further pages allowing you to upload supporting materials for your application
  • a reference system requiring you to register your referees' e-mail address and other details, which then allows your referees to log in to the system and submit online references
  • a payment gateway for you to pay your application fee
  • an Application Inspector to check that you have answered all mandatory questions
  • declarations for you to read and confirm regarding the information and documentation you have provided with your application

If you have technical queries with the online application, you can request support from the online system Support Centre at:  embarksupport.zendesk.com

Please note that in order to submit an online application you must be able to pay the application fee using either a Visa or MasterCard credit card.

Readmission form only

For use by current Oxford graduate students applying for readmission to a research programme; for full information about your eligibility for this process and additional guidance on the readmission procedure, please see Guidance for continuing Oxford graduates

To pre-populate your readmission form with data from your previous application, you will need to log in with the same e-mail address and password as you used in making your last online application to Oxford.

You can retrieve your password via the "Forget your password?" link on the Embark login page; if you need assistance regarding your e-mail address, there is also a "Help Centre" link on the login page.

Alternatively, you may create a new account and not use the pre-population feature.


Paper applications

If it is not possible for you to apply online, a paper application form can be requested from the Graduate Admissions Office via the online query facility. Please give details of the reasons that you require the paper form in your request.

Applicants with disabilities are referred to the information on the special support arrangements available in our Guidance for applicants with disabilities.

Please note that in order to submit a paper application you must be able to pay the application fee by credit or debit card using our online store. If this is not possible, you may pay by cheque or bankers draft drawn on a UK bank account.

In all instances, with the exception of the programmes listed below, paper applications should be sent to:

Graduate Admissions Office
PO Box 738
University of Oxford
Wellington Square
OX1 9FB Oxford
United Kingdom

The following exceptions apply:

OUDCE Cognitive Therapy

Paper applications for the PG Certificate in Cognitive Behavioural Therapy (Introductory Level), PGDip Cognitive Therapy, and PG Dip/MSc Advanced Cognitive Therapy Studies should be sent to the following address:

Mrs Kim Morris-Smith
Oxford Cognitive Therapy Centre
Department of Clinical Psychology
The Warneford Hospital
Oxford OX3 7JX
United Kingdom

OUDCE Mindfulness-Based Cognitive Therapy

Paper applications for MSt in Mindfulness-Based Cognitive Therapy should be sent to the following address:

Carolyn Guillot
Oxford University Department of Psychiatry
The Warneford Hospital
Oxford OX3 7JX
United Kingdom

When to apply

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Each programme of study may have one or multiple application deadlines.

Please check the Course Guide to see which application deadlines are available for your chosen programme of study and submit your complete application (with all its supporting material) as early as possible and in time for the deadline.

All applications in a given admissions year are for programmes of study that will commence in October 2012, unless stated otherwise in the Course Guide.

Application Deadlines for entry in October 2012

Application Deadline  1 2
DateFriday 18 November 2011
 Friday 6 January 2012
or Friday 20 January 2012
Friday 9 March 2012

Applications and materials must be submitted online by 23:59 GMT on the deadline date. Materials sent via post must be received by the Graduate Admissions Office by the end of the working day, 17:00 GMT, on the deadline date.

Application deadlines are strictly enforced. Your application and all supporting materials, including references, must be received by the deadline. If you send materials by post, the postmark on your application package is not taken into account, therefore it is strongly recommended that you apply in good time. Any application forms or materials received after the deadline will not be considered for that deadline.

If you are intending to apply for UK Research Council funding, such as AHRC, or for any of the University-wide scholarships specified on the application form, you must submit a completed application by the relevant January deadline. Other sources of funding may have the same, earlier or later deadlines, and you should check the deadlines for any funding you intend to apply for carefully.

About you

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Your name will form the basis of your applicant record, so please ensure it is full and accurate. If you hold a passport or other official document, you should state your name exactly as it is printed there. The accuracy of this information is critical if you will require a visa to study at Oxford.

We use your name to identify and match all supporting materials to your application and for dealing with your enquiries, so please ensure that wherever you give your name it is provided in the same format.

If your address or contact details change at any time during the admissions process, you must notify us via our online query system so that we can update our records. The University may need to contact you by email or by post throughout the admissions process.

COUNTRY OF RESIDENCE 

Please include all countries that you have nationality of. Do not give an end date unless your nationality of that country has ended. If you are NOT a national of an EEA country (including UK, Channel Islands and Isle of Man) or Switzerland, please provide details of the passport that you intend to use to enter the UK. Please only give one passport number.

DISABILITY SUPPORT

All admissions decisions are taken based on your academic performance and potential in relation to your chosen programme of study.

The University is committed to making reasonable adjustments to enable students with disabilities or long-term health conditions - including specific learning difficulties such as dyslexia and dyspraxia, Asperger Syndrome, mental health difficulties or long-term health conditions - to apply for study at Oxford and participate fully in student life.

Please see our Guidance for applicants with disabilities for more detailed information about how the University can support students with disabilities during the application process and why it is important to let us know about any support requirements at the time of your application.

If you wish to discuss this section of the application form, or anything to do with University provision for such needs, please contact the Disability Advisory Service:

Tel. +44 (0) 1865 280459
Fax. +44 (0) 1865 280300
e-mail
disability@admin.ox.ac.uk
Website  www.ox.ac.uk/students/shw/das

AGENTS

The University does not have any financial or other arrangements or special relationship with any agents who assist in the preparation and submission of graduate applications for a fee.

All applicants are required to complete and submit their own application and must provide their own personal details. All of the information necessary to complete an application to any graduate course is available via the Graduate Admissions website, Fees and Funding website and departmental websites.

NOMINATED THIRD PARTY

You may use the application form to nominate a third party, such as a relative, for the purposes of handling your confidential data. We will not discuss your application with anyone other than you unless you nominate a representative in this section. Please note that anyone you appoint will then be able to give us instructions relating to your application.

If you wish to nominate a third party for access to your application, you must record their details in the ‘Nominated Third Party’ section of the application form and not against your own personal details.

CRIMINAL CONVICTIONS

To help the University reduce the risk of harm or injury to students and staff caused by any criminal behaviour of students, we must know about any relevant convictions that you may have.

For full information on which convictions should be declared and how the data you provide will be used, please see our page on Criminal convictions.

ETHNICITY MONITORING

The University is required under statute to seek and return information about the ethnic background of all its applicants for HESA (the British Government’s Higher Education Statistics Agency). The information provided is used to monitor rates of participation in Higher Education by particular groups of people.

This information will not form part of any assessment of your application.

Your programme of study and college preference

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Online Applications

Please use the Search facility to select the course you wish to apply for rather than attempting to type directly into the text box. This will result in an error message directing you to use the Search facility.

If the course you wish to apply to is not listed as an available option, it may not accept online applications (see Introduction above) or it may have closed to admission. Please see the Course Guide for details of application deadlines.

 

Paper applications

In section I you can apply for any one of the following:

  • A research degree e.g. MSc by research or DPhil
  • A taught degree e.g. MPhil, MSt or MSc
  • A non-matriculated programme with the Department for Continuing Education e.g. PGCert, PGDip

You should only complete ONE sub-section

Please note that you must provide both the course code and the name of the programme of study. You can find details of course codes in the Appendix: Key application information by course.


If you want to apply for more than one programme, you will need to submit separate applications along with full supporting materials and an application fee for each. Full details of the procedure for starting a second online application are available in the 'Instructions' section of the Embark form.

If you wish to apply for part-time study, or for an alternative start date (i.e. a term other than Michaelmas term which starts in October 2012), you must:

  • Check which programmes of study support a part-time option using the Appendix.
  • Check with the relevant department to determine whether your chosen programme of study accepts enrolment at times other than October 2012 or has a mandatory start date that is different from October 2012. This information can be found in the Course Guide.
  • When applying online, you must first either indicate that you do not have any college preference or select your preferred college before selecting the full or part-time option, as not all colleges will accept part-time applicants.

COLLEGE PREFERENCE

All of Oxford's matriculated students are members of a college or Permanent Private Hall (hereafter referred to jointly by the term 'college').

You may choose to either (i) indicate that you have no preference, in which case a college will be selected on your behalf, or (ii) state a college preference. As you will not be able to amend your preference after you apply, please make sure that you are happy with what you have indicated on the form before submitting the application.

If you do indicate a college preference, any further applications you submit must indicate the same preference, unless that college does not accept applications to the other programme(s) you apply to.

Whether or not you state a college preference will not affect how your department assesses your application and ultimately whether or not they decide to make you an offer.

Please note that if you have indicated that you do not have a college preference, you will not be placed at the following colleges or halls, which have specific entry criteria:

  • Campion Hall
  • St Benet's Hall
  • Blackfriars

Not all colleges accept students on every course. Details of which colleges accept which courses are available via our College Guide.

If you are offered a place on a course by a department or faculty then you will be guaranteed a place at a college or hall. Please note, however, that this may not necessarily be your preferred college.

Please note that the Department for Continuing Education offers some “non-matriculated” courses that do not confer membership of the University. Non-matriculated students do not become members of an Oxford college. If you are applying to one of these courses using the online application form then please select the “My programme does not require a college place” option.

For current Oxford undergraduate and graduate students only

If you wish to stay at your current college, you must indicate this college as your preferred college on the application form. You should first check that they accept applications for the programme you are applying to. If they do not normally accept applications for the programme, you should contact your college office to discuss whether an exception is possible.

If your college indicates that they would be willing to consider your application under these circumstances, please contact Graduate Admissions for further assistance with completing the admissions process.

APPLYING FOR SCHOLARSHIPS AT OTHER COLLEGES

Almost all college scholarship schemes do not require that you indicate that particular college as your preference on your application form, unless clearly stated otherwise in the scholarship requirements.

If you wish to stay at your current college but you are applying for scholarships for other colleges, we would strongly recommend that you indicate your current college as your preference unless you are applying for a scholarship which requires you to indicate an alternative college preference. If you are unsuccessful in applying to such a scholarship, there is no guarantee that you will go on to be considered and/or accepted by your current college.

If you specify an alternative preferred college for any reason and you are unsuccessful, your application will be treated in the same way as all other applications. Please note that your application will not be routed back to your current college.

About your qualifications

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We expect that anyone applying for graduate study at Oxford should usually have at least an upper second-class result with honours in a UK Bachelor’s degree or equivalent. Please consult individual subject entries in the Course Guide for further information about your eligibility.

If you are an international applicant and you require information regarding how your degree compares with a UK equivalent, contact the UK National Academic Recognition Information Centre (UK-NARIC) for advice. However, you do not need to convert your qualification into the UK system in order to complete your application or provide a statement of comparability from NARIC.

Please ensure that you include details of all qualifications gained at degree (i.e. university) level and above. It is not necessary to provide details or documentation regarding your primary or secondary education and qualifications.

Your language skills and admissions tests

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English is the language of instruction for all programmes offered at Oxford and it is mandatory that all theses or examination papers are written in English.

Full details regarding which students may need to submit a language test, which may include those who have studied in or are permanent residents of the UK and other EU countries, is available in our Guidance for international students.

Where required, evidence of English proficiency needs to be in the form of a certificate of an English language test taken within two years of the date your programme will commence. The University only recognises certain English tests. The standard and higher level requirements are given in full, along with details of recognised English tests, in our Guidance for international students

If you are submitting your application online, you should upload a scanned copy of the original English language test certificate. If you are later offered a place, the University will verify all IELTS and TOEFL results online; if you have uploaded a Cambridge Certificate of Proficiency in English, you will be asked to supply the original document as results cannot be verified online. Please do not post your certificate to the Graduate Admissions office unless we request this from you.

Please do not enter IELTS, TOEFL or CPE information if you have not yet obtained test results or for tests that will be older than two years when your programme commences.  

LANGUAGE TEST WAIVER

The requirement to provide proof of English language proficiency may be waived, at the discretion of the University, in cases where you have successfully completed, or are currently completing, a full-time degree-level course of a minimum of nine months at a recognised institution where the medium of instruction and assessment is entirely in English.

Full details of the circumstances in which you may be able to successfully apply for a waiver are available via our Guidance for international students.

If you wish to apply for a waiver of the English test requirement, please upload or attach a letter with your application outlining the reasons why you should be exempted from the requirement. You must do this at the time of your application. Please do not use the English Language Test results section to do this.

Readmission form only

See also Guidance for continuing Oxford graduates

Continuing graduate students do not need to provide IELTS/TOEFL results or other evidence of English language proficiency in this section.

About your funding

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You must complete this section. Do not include here details of the scholarships which you will apply for in the following section; you should provide details of how you plan to fund your studies, including fees and living costs, if you do not receive a scholarship from the University.

We strongly recommend that you consult the Fees and Funding website, which comprises detailed information about fees, finance and scholarships. There is also an online tool, the Oxford Funding Search, to help you determine which sources of funding you may be eligible for.

It is in your interest to give as clear and complete a picture of your financial situation as possible. However, the decision about whether to offer you a place on your chosen course is made without reference to whether or not you have funding in place to support your studies. Very few students have finalised their funding at the time they submit their application, and it will not harm your application if you are still searching for funding at this point.

The information you provide in this section will not affect your eligibility for University-wide scholarships or UK Research Council funding. This information is important to the colleges that will consider your application, and it is in your interest to give as clear and complete a picture of your financial situation as possible.

If a college makes you an initial offer, you will be required to complete a College Financial Guarantee providing evidence that you have sufficient funding to cover your fees and living expenses for the duration of your course. For non-matriculated courses offered by the Department for Continuing Education, the Department may require you to provide satisfactory evidence of your financial arrangements.

For each type of expense - e.g. University fees, College fees, living expenses - please indicate the source of the funds you will be employing. If you are unable to answer this question, please make this clear on the form.

Oxford scholarship applications

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This section allows you to apply for three specific types of scholarship funding: studentships offered by your department, awards from the UK Arts and Humanities Research Council (AHRC); and scholarships offered by the central University, known as 'University-wide' scholarships.

How to apply for a departmental scholarship

  • Consult the list of departmental scholarships via the Oxford Funding Search and/or the relevant departmental website
  • Some departmental scholarships do not require a special application; all candidates accepted by the department who meet the criteria for the award are considered. In other instances, particularly in the sciences, you can apply for specific departmental studentships using the application form. These studentships will be advertised on departmental websites and will have a reference code that you will need to enter on the application form
  • In all cases, you should check the closing date for the scholarship to ensure that you submit your application form on time
Further information is available via the Departmental Scholarships webpage.

How to apply for an Arts and Humanities Research Council (AHRC) scholarship

  • Follow the procedure outlined on the Humanities Division website
  • Ensure that you meet the eligibility criteria and that awards are offered for the type of degree and subject area you are applying for
  • Apply no later than the January deadline for your programme of study
  • On the graduate application form, tick the box to apply for an AHRC scholarship

How to apply for University-wide scholarships

  • Ensure that you are eligible for the scholarship by consulting the relevant scholarship profile on the University-wide scholarships webpage
  • Apply no later than the January deadline for your programme of study
  • On the application form, tick the box next to the scholarship that you wish to be considered for. If the scholarship is marked with an asterisk (*), you will need to submit additional supporting material together with your application. For further details of this additional supporting material, please consult the relevant scholarship profile

Scholarship applications will automatically be rejected if you do not follow the instructions outlined above. Due to the volume of applications we receive, we are unable to contact unsuccessful applicants individually or to provide feedback on applications.

Other sources of funding

College scholarships

A full list of college scholarships is available via the Oxford Funding Search. Most college scholarships do not require a separate application; all candidates accepted by the college who meet the criteria for the award are considered. 

Further information is available via the College Scholarships webpage.

UK Research Council scholarships (not including AHRC)

There are six other UK Research Councils which offer scholarship funding:

UK Research Council scholarships are normally only available to UK and EU students. Research Council scholarships for graduate students at Oxford are generally advertised on departmental websites, including details of how to apply.

Additional funding opportunities

Additional funding opportunities may also be available through external funding bodies. You can also request the Alternative Guide to Postgraduate Funding, a comprehensive guide to securing external sources of funding, via our online query system.

The University reserves the right to consider any eligible candidates for Oxford scholarships.

References

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You will need to ensure, in good time, that your referees are willing and able to write a reference (letter of recommendation) for you. We must receive your references by the application deadline. We will not contact referees on your behalf.

You should nominate referees who can provide an informed view of your academic ability and suitability for your chosen programme of study. The University will accept professional references, if these are relevant to the programme of study, but please note that personal references, such as those from family and friends, are not acceptable.

References must be submitted in English, unless otherwise permitted by the department.

The reference should be on professional or institutional letter-headed paper. If this is not possible - for example, where a referee has retired - the reference should still include the referee's contact details and current (or relevant previous) position.

You should ask your referees to comment on your academic ability and general suitability for the proposed programme of study, and to provide any other information they consider to be relevant to your application. If they have knowledge of your recent study, it would be helpful if they could indicate the standard attained.

Please note that all references must be received by the application deadline. Therefore, we strongly recommend that you register your referees and/or request references early in the process, in order to ensure that all references are submitted for the relevant deadline.

Online Applications

References must be submitted online via the References section of the Embark application form. 

On Page 5 of the application form (Page 6 in the Readmission form) you must give contact details for your three referees, including their institutional or professional e-mail address. You will be asked to specify the date by which your referees need to submit their references so that they are aware of the application deadline you are using.

You must also register your referees' professional or institutional e-mail addresses via the online reference system, as detailed below, which will send your referees an automated e-mail requesting a reference on your behalf. This notification, which will be sent automatically as soon as you register each referee, also comprises essential information and login credentials that will allow your referees to use the online reference system.

If you are unable to use the online system to register your referees, please contact the Graduate Admissions Office via our online query system for advice, as registration of three referees online is mandatory for all applicants.

To register your referees, please click on the "References" button listed on the left-hand side menu:

 Embark
"References" menu option

Please note that you will not be able to see or access your references, but you will be able to track their status by going to the "References" section. You will receive an e-mail notification when a reference has been submitted.

You do not need to wait for your online references to be submitted to the online system before you submit your application.

Submitted references will continue to be transferred to the Graduate Admissions office, although please note that both your application and references must still be submitted by the deadline you are applying to.

 

Paper applications 

Referees should fill out the paper reference form, available from our Application Forms page: www.ox.ac.uk/graduate/apply/application_forms.html

Please ask each referee to provide their reference on institutional or professional letter-headed paper in a sealed envelope, and to sign across the seal and cover their signature with clear adhesive tape.

Your references should be returned to you in the sealed envelopes and you should submit them, unopened, with your application.

Please note that we are not able to accept references uploaded to the online form - or otherwise transmitted to the Graduate Admissions office - by the applicant, with the exception of appropriately sealed paper-format references as described above.

If someone listed on your application form is subsequently unable to act as a referee, you may arrange for another person to act as your referee, as long as that person is also able to comment on your academic performance and suitability for graduate study. You may delete a referee and re-register an alternative in the References section of Embark at any time, provided that the referee to be deleted has not yet submitted their reference. 

Please note that any new referee must also submit their reference by the deadline.

INFORMATION FOR REFEREES

Full information on the reference process is provided to referees via our Guidance for referees.

Supporting materials

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Please note that all applications require supporting materials to be submitted along with the completed application form.

Please read this section of the notes thoroughly and also refer to the Course Guide for programme-specific information.

All supporting materials must meet the following criteria:

  • In English (unless stated otherwise), or translated by an official translator or the relevant issuing body if the original transcript is not in English; the original transcript should be also submitted together with the certified translation
  • Easily identifiable - please clearly indicate your name as well as the type of document, e.g. transcript, on the document if this is not already clearly stated
  • Submitted at the same time as your application form wherever possible, so you should upload an electronic or scanned version to the online form if available
COMPULSORY SUPPORTING MATERIAL

The following materials are compulsory for all programmes of study:

  1. Three academic references
  2. Transcript(s) of previous higher education
  3. CV/résumé
  4. Either a statement of purpose (for taught courses) or a research proposal (for research and research preparation courses)

Applicants may also be required to supply one or more of the following materials with their application, depending on the requirements of the course:

  • Academic written work
  • Portfolio (e.g. of artwork, performance recordings)
  • GRE results
  • Maths admissions exercise

Please see the relevant page of the Course Guide to check which additional supporting materials your department requires.

You can upload electronic or scanned copies of your documents directly to the online application form. You can also type the text of the written work or statement of purpose/research proposal directly into the relevant pages of the form.

Please note that it is not necessary to upload a document into every available page on the online form if you are not required to submit the particular type of document requested. 

If you are offered a place you will be asked to supply original transcripts and test certificate; please do not submit original document(s) unless we request this.

If your original documents are not available when requested, a copy will only be accepted in lieu if it is attested to be a true version of the original by a notary public or a member of staff at your current/previous university. 

Please do not send or upload degree certificates or other documents which are not required to support your application. Please note that supporting materials will not be returned.

Online applications only

On each Supporting Materials page, a document may be uploaded from your computer. Adding a name to the document will save the document for later use.

Documents saved in this way are visible on the ‘previously uploaded document’ pull-down list. If you wish to reuse one of the saved documents to submit another online application from your account then you must use the ‘Attach document’ button, as previously uploaded documents are not automatically attached to applications.

Please also note that saved documents are only available for re-use for a few months and will then be automatically deleted.

TRANSCRIPT 

You should submit a detailed official record of your higher education up to the present, including programmes of study taken and grades achieved. This should be produced for you as an official document by the institution where you studied.

Official transcripts should be visibly and indelibly certified by the issuing institution. Documents which are not appropriately certified cannot be used to complete your application.

When applying online, you should scan and upload your official paper transcript in the first instance, or an official electronic transcript if this is available to you. Unofficial and/or self-certified transcripts, including printouts/screenshots from student self-service websites, are not acceptable. Please note that a degree certificate is not considered a valid transcript.

If you are offered a place, you will be asked to send the original document(s) of any scanned or electronic official transcripts you have uploaded.

If your official transcript is not in English, you must submit both (i) the original official document issued by the your institution, and (ii) a translation into English certified by a professional translator or by the issuing body of the original transcript. 

Current and former Oxford students are not exempted from submitting a valid official transcript. Please see the Student Gateway for details of where to obtain your transcript.

Readmission form only

See also Guidance for continuing Oxford graduates

Oxford Master's students applying to continue to a research programme must supply the full set of required documents as detailed in this section of the Application Guide. However, some departments will allow you to request that the Graduate Admissions office reuse documents submitted in support of your previous application to Oxford.

Please check the Supporting Materials for Readmission Candidates page to see whether your department are willing to allow you to re-use materials and then indicate which items you would like to be re-used from your most recent application on the final page of the online readmission form.

For references, please indicate the names of the referee(s) whose document you would like us to reuse - along with details of any new referees - on page 6 of the form.

The documents that you specify for re-use will be added to your central application record by the Graduate Admissions office once your application is received.

All applicants to a research programme should submit a research proposal.

CV/RÉSUMÉ

This should include a summary of your recent achievements, including details of qualifications, publications and any experience relevant to your application.

STATEMENT OF PURPOSE 

If you are applying for a taught programme, i.e. any PGDip, PGCert or Masters (incl. BPhil, BCL and MJur) other than the MSt programmes in Legal Research and Socio-Legal Research, you should submit a brief ‘statement of purpose’ explaining your motivation for graduate study at Oxford. You may wish to consider the following when writing your statement:

  • What relevant academic, research, or practical experience do you have?
  • Why are you applying to this particular programme of study?
  • Which areas of study within the subject interest you?

The statement of purpose should be one page long. There is no specific word limit, unless otherwise stated by the department, and there are no restrictions on font size or line spacing, although the document should be clearly legible. 

The statement must be written in English, unless otherwise permitted by the department. An English translation by a third party from your own work is not acceptable unless explicitly permitted by your own department. The statement must be entirely your own original work, except where clearly indicated. 

Some departments offer specific advice to their applicants on the content of their statement of purpose. Please refer to the  Course Guide for details.

RESEARCH PROPOSAL 

You should supply a research proposal if you are applying to a research programme, i.e. DPhil, MSc by research or MSt in research methods, including the MSt in Legal Research).

The research proposal should be an outline of your research plans of approximately two pages in length, unless the department states otherwise.

The level of detail required varies considerably between different subject areas, and you should check the relevant page of the Course Guide for further information, including links to the departmental website and contact details to allow you to seek further advice from the department if necessary.

For example, if you are applying for research programmes in the humanities and social sciences you will usually be expected to submit a comparatively well-developed proposal, giving an outline of how you intend to structure and undertake your research, and where possible, a preliminary title for the thesis. In other subjects you may only need to provide a short statement indicating which existing research groups you would like to join.

There is no specific word limit, unless otherwise stated by the department, and there are no restrictions on font size or line spacing, although the document should be clearly legible.  

The research proposal must be written in English, unless otherwise permitted by the department. An English translation by a third party from your own work in another language is not acceptable unless explicitly permitted by your department. The research proposal must be entirely your own original work, except where clearly indicated. 

Please note that your statement of purpose or research proposal does not count towards any written work that you may have to submit for the purposes of your application.

WRITTEN WORK 

A single piece of written work should be around 2,000 words in length, unless stated otherwise in the Course Guide. Please do not supply documents longer than the stated requirement as they may not be considered. You may wish to submit a clearly defined extract from a longer piece of work in order to meet the word limit.

The English and History departments allow applicants to submit one longer piece of 4,000 words rather than two 2,000-word pieces. Applicants to these two departments who would prefer to submit one longer work should upload their 4,000-word essay on the Written Work (1) page of the form, and on the Written Work (2) page should type or upload the statement:

"I have included one long essay in lieu of the two short essays as permitted by the department."

Where two pieces of written work are required they should usually be on separate topics. They should relate as closely as possible to your chosen programme of study.

Written work must enable the assessors to make a judgement about your suitability for your chosen programme of study, and it is your responsibility to supply written work of the appropriate type and length.

All written work must be in English, unless otherwise permitted by the department. An English translation by a third party from your own work in another language is not acceptable unless explicitly permitted by the department. You are required to submit material that is entirely your own original work, except where clearly indicated.

MATHS ADMISSIONS EXERCISE

Applicants to the MSc in Mathematical Finance and the MSc in Mathematical and Computational Finance must submit the results of a self-administered Admissions Exercise. There is a separate Admissions Exercise for each course.

This exercise must be entirely your own original and unaided work, and you must include the signed declaration. 

For full details and to download a copy of the relevant test, please see the Mathematical Finance website.

Paying the application fee

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The application fee is £50 per programme.

You must submit your payment in £ UK Sterling at the same time as the application, and payment must be included with each individual application submitted.

This fee covers the processing of your application and, as we will start processing your application upon receipt of the fee, it is non-refundable. 

Please note that the application fee will not form any part of the tuition and college fees you will be liable to pay if you are offered and accept a place to study at Oxford.

If you do not include full payment, your application cannot be processed.

Online Applications

Payment may only be made by Mastercard or Visa credit card.

Some UK-issued Visa debit cards may also be accepted.

If you do not have access to a credit card some organizations such as banks are able to offer a disposable credit card voucher which can be used to make online payments.

It is also acceptable for a friend or family member to make the payment on your behalf.

Visa and Mastercard

 

Paper applications 

Payment may be made online at www.oxforduniversitystores.co.uk.

You will need to purchase the item "Application Fee for Graduate Admissions" via the Product Catalogue, where it is listed under "Graduate Admissions". 

A separate payment is required for each application and the order number given in the email that you will receive to confirm purchase should be entered on the paper application form.

Alternatively, payment may be made by cheque or an international banker’s draft, both of which must be drawn on a UK bank. No other forms of payment will be accepted. In particular, cash, electronic transfers and postal orders are not acceptable.

Please make your cheque/international banker's draft payable to “University of Oxford” and write your full name, date of birth and course code on the back of your payment.

Please indicate the method of payment that you have used on the application form by ticking the appropriate box. 

Methods of payment accepted via Embark for graduate applications

Applicants from developing countries who do not have access to a bank account and are unable to use a bank card for payment may contact Graduate Admissions for guidance on how to pay the application fee.

Readmission form only

See also Guidance for continuing Oxford graduates

Current Oxford Master's students using the readmission form to apply for a research programme do not need to pay the application fee.

In order to submit the readmission application, however, you will need to enter a code from Student Self-Service on the first page of the form. This code is located at the bottom of the Academic Assessment and Information section, under the heading 'Re-admission'.

Submitting your application

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Please complete the checklist to confirm that you have completed all the required sections of the application form and the ethnicity form, and that you have enclosed all the required documentation for your programme.

If you are applying online, the Application Inspector will check that you have provided all mandatory data in the application form.

Please note that the Application Inspector will not assess the content or nature of any documents that you upload or whether you have included all the necessary documentation for an application to your course.

Once your application has been submitted you cannot replace any attached documentation, or change any details relating to the programme of study, including college preference; therefore, please check very carefully before you submit your application.  

By submitting an application you are confirming that all of the information provided is, to the best of your knowledge, true, accurate, current and complete and that you will promptly notify the University if any information should change in order to keep it true, accurate, current and complete. You are also confirming that the information contained in your application, including all supporting work, is entirely your own original work, except where clearly indicated and does not contain any plagiarised elements. You will be required to confirm a declaration with your application to this effect.

Applicants using the online system will be sent an automated e-mail to confirm their submission. Please note that confirmation of submission is not a confirmation that your application is complete for the purpose of assessment.

After submitting your application

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Your application will not be considered to be complete until all the necessary supporting materials, including references, have been received. It is your responsibility to make sure that any required supporting material not uploaded with your online application or included with your paper application is clearly identified with your full name and programme of study, and is supplied at the earliest opportunity and at the latest by the application deadline.

If the form is incorrectly completed, or if required materials have not arrived in the Graduate Admissions office by the deadline, your application will not normally be assessed. We will endeavour to contact applicants where possible to advise of any problems of this kind, but it is your responsibility to ensure that you have followed the instructions published to applicants.

Completed applications are sent on to the appropriate department for an academic assessment. There are five potential outcomes to the assessment of your application:

  • Offer of a place without academic or other conditions
  • Offer of a place with academic or other conditions
  • Re-evaluation, i.e. your application will be assessed again in the next application deadline
  • Application placed on a waiting list
    This only applies when there are no more application deadlines in which you can be re-evaluated and there are no places currently available. Should places become available, you might be offered a place with or without conditions
  • Unsuccessful application

Timetable for Admissions Decisions

Application Deadline  1 2
DateFriday 18 November 2011Friday 6 January 2012 or Friday 20 January 2012Friday 9 March 2012
Notification of application outcome from department Late January onwards Late March onwards Mid-May onwards
Notification of college place* Approx. 6-8 weeks following departmental offer
*For successful applicants only. Timescale is for guidance only; in some cases, placement may take longer.

You will be notified of the outcome of your application by the relevant departments/faculties and colleges. The Graduate Admissions office is not permitted to disclose application outcomes.

Occasionally applicants may hear from the department or college before the times given above.  All decisions are communicated in writing from the department and college, by e-mail and/or post. Please contact the department directly if you require details of their notification arrangements.

All candidates accepted by the department are guaranteed a college place, unless they are accepted onto a non-matriculated course for which a college place is not required. Once the department has accepted your application, either the college selected on your behalf or your stated college of preference will review your application. If that college cannot offer you a place, your application will be referred to another college.

Further details on the admissions process after you have submitted your application are available via the Outcomes of your application page.

Further advice and contact details

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For questions of an academic nature about specific programmes of study 

Please contact the relevant department; contact details for departments are available via the Course Guide.

If you have questions about funding 

Please visit the Fees and Funding website. Contact details for the Fees Office and Student Funding team are also available via the site if you cannot find the answer to your query.

If you have general questions about the University or the graduate application and admission process 

Please consult the online prospectus. An online query form is available for any further questions you may have, and you may also call the Graduate Admissions office on +44 (0)1865 270059.

If you have a query or complaint regarding the admissions process, please see our University policies page for further information.