Pre-employment Screening
If you are selected for the post, employment with the University will be conditional upon you satisfying some or all the following requirements as applicable to the post.
Please note that you will need to provide original documents and where any documents are not in English a certified translation will be required. Do not include these documents with your application. You will be sent a request for the relevant information at the appropriate point in the selection process, usually after a conditional offer of employment had been made.
- Eligibility to Work in the UK
- Identity
- Qualifications
- Professional Registration
- Medical Clearance
- References
- Disclosure and Barring Service (DBS)
- Security Screening
Eligibility to Work in the UK
You will be required to provide proof that you are entitled to work in the UK or proof of eligibility to apply for a work permit.
Further information is available at: www.ind.homeoffice.gov.uk/workingintheuk/tier2/
Identity
You will be required to provide:
Proof of identity - in the form of a passport, birth certificate, or other acceptable document; and
Proof of address - in the form of a recent utility bill or bank statement.
Qualifications
You will be required to provide proof of any qualifications required for this post - in the form of certificates or transcripts.
Professional Registration
For clinical appointments your professional registration status will be validated.
Medical Clearance
The University’s Occupational Health Service will assess your medical fitness to undertake the duties of the post by asking you to complete a health questionnaire.
The information provided on the questionnaire will be used (i) to assess your medical capability to do the job for which you have applied; (ii) to determine whether any reasonable adjustments may be required to accommodate any disability or impairment which you might have; and (iii) to ensure that none of the requirements of the job for which you have applied would adversely affect any pre-existing health conditions you may have.
References
We will ask you to give us details of two or three people who have agreed to give a reference for you (the number of referees required will be stated in the job description for the position you are applying for). If you have previously been employed your referees should be people who have direct experience of your work through working closely with you for a considerable period, and at least one of them should be your formal line manager from your most recent job. Otherwise they may be people who know you from recent college, school, or voluntary experience. It is helpful if you can tell us how each referee knows you. Your referees should not be related to you.
Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment and any disciplinary processes which are still ‘live’.
We will assume that we may approach your referees at any stage unless you tell us otherwise, so please state clearly if you wish to be contacted before a referee is approached.
All appointments are made strictly in accordance with the University’s Equal Opportunities Policy and Code of Practice and applications are welcomed from a wide range of candidates.
Disclosure and Barring Service (DBS)
Rehabilitation of Offenders Act (Exceptions) Order 1975. In order to protect certain vulnerable groups within society, there are a number of posts within the University that are exempt from the provisions of the Rehabilitation of Offenders Act 1974 by virtue of the Rehabilitation of Offenders Act (Exceptions) Order 1975.
Where the position involves regulated activity with children and/or adults who are vulnerable in the course of normal duties, the University will ask the Disclosure and Barring Service (DBS) to check for any previous criminal convictions, cautions, reprimands or warnings, and to check the appropriate ‘barring’ lists, in respect of any candidate it is considering appointing. Any offer of employment will be conditional on a satisfactory disclosure report from the DBS. The University of Oxford complies fully with the DBS Code of Practice (available on the DBS website at www.homeoffice.gov.uk/agencies-public-bodies/dbs/).
The job advertisement will indicate if this is applicable to the post you are applying for.
If you have registered for the DBS Update Service, you may be able to provide an existing DBS disclosure. Please contact the department who are advertising the post for further information.
Security Screening
Appointment to certain posts within the University, e.g. those working in sensitive areas or with access to sensitive data, will be subject to security screening, which is intended to protect the University’s staff and property. Any offer of employment to such posts will be conditional upon satisfactory security screening. This will involve completing an additional form which will request further personal information and documentation from you, including a passport-sized photograph.
The University undertakes not to discriminate unlawfully against any applicant on the basis of information revealed by security screening. All appointments are made strictly in accordance with the University of Oxford Equal Opportunities Policy and Code of Practice and applications are welcomed from a wide range of candidates.
Security screening is only requested after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned. Disclosures are handled in the strictest of confidence and only by staff who have been designated and trained in handling such information.
Satisfactory security screening will need to be completed before employment can commence.
The job advertisement will indicate if this is applicable to the post you are applying for.